Hiring Forms and Direct Deposit

A student who has not yet worked on campus (working for Harvey Mudd College for the first time) will need to obtain a job through Handshake or see the department payroll supervisor/administrative staff. Once the student has accepted an offer, the department payroll supervisor/administrative staff will submit new hire information through Workday to the Office of Human Resources Office to initiate onboarding so that the student may complete employment forms electronically.

Among the documents needed to work on campus is the federal Employment Eligibility Verification form (USCIS Form I-9). To complete this form, those interested in working must bring to campus and present specific documents that prove citizenship. View a complete list of these documents.

Once the onboarding process is complete, the student will receive an email confirming that the student is on payroll with orientation information. Refer to the Office of Human Resources’ Student Employment page for more information.

Direct Deposit

Harvey Mudd College is now offering electronic direct deposit to FWS and non-FWS students. A net paycheck may be deposited in any financial institution that participates in the automated clearing house (ACH) system. Electronic direct deposit only applies to regular payroll runs. Payments processed outside of a regular payroll run will generate an actual paycheck. To participate, follow the instructions on the Office of Human Resources’ Student Employment page.