Information for HMC Work Employers

Both on-campus and off-campus departments participate in HMC Work also known as Federal Work-Study (FWS). While on-campus departmental budgets automatically remain the same from year to year, off-campus funding is determined annually. Off-campus departments must submit the HMC Work Allocation Request Form to the Office of Financial Aid by June 15th to request funding for the upcoming academic year.

Off-campus departments participating in the HMC Work Program must annually submit two items to the Office of Financial Aid: a FWS Job Description Form and an Off-Campus FWS Agreement. By signing the agreement, the department commits to reimbursing Harvey Mudd College for at least 30% of the total compensation paid to each student employee.

To comply with federal student aid regulations, all HMC Work positions must have an active job description on file. On-campus departments are required to review their positions annually. If a position’s responsibilities have not changed from the previous academic year, simply notify the Office of Financial Aid. If duties have changed, an updated Job Description Form must be submitted for the upcoming year.

The Office of Human Resources’ Student Employment page has more information and resources.

Useful Forms and Information