Course Evaluation


The HMC course evaluation process is fully online and managed by Office of Institutional Research and Effectiveness (OIRE). All qualified courses are evaluated unless eligible faculty opt out. Department chairs will receive additional departmental reports via google drive. All faculty members should see evaluations for all their eligible courses, unless they opted out of the evaluation.

The Process

  1. Students receive individual Qualtrics links from from OIRE for each course they are enrolled in.
  2. Students in team-taught courses receive evaluations from each instructor in the course unless otherwise requested by the teaching team.
  3. To protect student confidentiality, a minimum of 5 course evaluations are needed to produce reports. In cases where we could combine two sections of the same course by instructor to be able to provide a report, we did so.
  4. For courses with size less than 5, a 50% response rate is needed to run the report.
  5. All the written comments are reported verbatim and have not been edited for content, spelling etc.
  6. Individual reports for faculty are prepared and uploaded to Sakai after the grades are in.
  7. Departmental chairs receive departmental reports via google drive shortly after.

Note for Faculty

  • Each course/section will have a link by default, managed and sent out by OIRE.
  • As of Spring 2021, the default survey does not include the five TLC (yellow sheet) questions. Contact OIRE if you’d like them for your course.
  • Faculty can view OIRE google sheet to opt-out, request for supplemental questions, or add comments by specific dates.
  • Eligible faculty must opt-out of evals by a specified date each semester.
  • Room for up to 5 supplemental questions, in addition to yellow sheet questions.
  • OIRE sends out reminders to non-responders.
  • Faculty who set aside class time to take evaluations and encourage students by reminding them receive better response rate.

FA2022 Important Dates for End of Semester Course Evaluation

Nov. 15: Last day to opt out of Course Evaluations (If eligible)
Nov. 15: Last day to add supplemental questions
Nov. 28– Dec 2: Faculty Preview Course Evaluation links
Dec. 5–9: Suggested Course Eval Window
Dec. 5: Course Evaluation window opens at 8 a.m. PST (invitation sent to students during first class, reminders to non-respondents during the week)
Dec. 9: Course Evaluation window closes at 11:59 p.m. PST

Estimated date for reports to be posted on Sakai: 3rd week back, Jan. 2023


Instrument Sample

Preview of the current course evaluation:

Preview – HMC Student Evaluation of Course and instructor (