In the case of a sub-award (where HMC is the lead institution), the sub-award institution(s) will be required to enter into a sub-award agreement with HMC. Thedirector of foundation relations is responsible for creating the sub-award agreement document, securing the necessary signatures and establishing the mechanism at the Claremont University Consortium (CUC) so that payments may be made to the sub-award institution(s).
The HMC principal investigator is responsible for monitoring progress and compliance in the sub-award. In addition, he or she must review and approve all requests for reimbursement by the sub-award institution(s). For this reason, these requests (invoices) are to be sent to the HMC principal investigator who then relays them to CUC through his or her departmental administrative aide. The administrative aide will complete an RFC (request for check) and forward it to CUC for payment to the sub-award institution(s).
In cases where an HMC faculty member intends to receive funding through a sub-award from another institution, the HMC (sub-award) proposal and budget must go through the institutional approval process, using the proposal routing form.