External Grant Proposal Preparations

Grant Proposal Resources

One of the best ways to prepare a grant proposal is to look at some successful proposals from other Harvey Mudd faculty. The structure and even some of the content (e.g. general statements about the College’s strengths) from those proposals can be adapted for your own proposal. The dean of faculty can suggest faculty members willing to share their proposals and offer help and advice.

Internal Approval

Before submitting a proposal, grant-seekers must secure the approval of their department chair, the dean of faculty and the business office.

At least two weeks before you begin circulating the checklist for your grant proposal, you should meet with your department chair to discuss potential costs to the College of the proposed project.

If identified, you and/or your department chair should discuss any costs with the dean of faculty at least one week before the routing sheet is circulated. This will ensure that the College can plan to support your proposed research.

Institutional Information

A set of College “must-knows” has been prepared to help you with the grant application process.


Specific agreements and protocol apply when multiple institutions will be supported by one grant.

NSF Merit Review Criteria

The criteria used by the National Science Foundation in reviewing grant applications must be addressed. These criteria may be helpful when considering applying for grants from other agencies.

Budgeting Information

Knowing certain financial rates will assist you in preparing your proposal budget.

Conflict of Interest

Harvey Mudd College requires the disclosure of financial interest in research or other activities supported by College-sponsored or external grant sources.