Budgeting Information

About Summer Salary

Summer salary should be calculated at a rate of one-ninth of your annual salary per month of summer salary (and prorated for fractions of a month devoted to summer research). The National Science Foundation sets a maximum for summer salary at two-ninths of annual salary.

Generally speaking, you should project an estimated 4.0 percent annual increase when calculating summer salary. This is not a commitment on the part of the college to increase salaries at this level, and indeed salary from grants cannot exceed the actual salary level established by the College.

Fringe Benefits

  • Fringe benefit rate for faculty: 32.97 percent (as of July 1, 2015)
  • Fringe benefit rate for student researchers during summer:  8.0 percent

Student Research Stipend

The student summer research stipend varies slightly depending on the student’s class year (senior, junior, etc.). The maximum amount is $5,000 for a senior. In your grant proposal, request the maximum amount for each student: $5,000.

This assumes full participation in the 10-week summer research program. Pro-rate the amount for student researchers who will work less than 10 weeks – for example, $4,000 for eight weeks’ work (@ $500 a week).

Indirect Cost Recovery (called “Facilities and Administration” by NSF)

48 percent of salary and student wages (or stipend in summer), if the work takes place at Harvey Mudd. Indirect cost recovery is not applied to fringe benefits.

24 percent of salary and student wages (or stipend in summer), if the work takes place somewhere other than Harvey Mudd. Not applied to fringe benefits.

Indirect cost recovery is not always allowed by the funding agency, or the agency may specify a different method of calculation.

Sales Tax

On equipment and supplies: 9 percent

California sales tax of 9 percent (the Los Angeles County sales tax rate) should be added to the cost of equipment and supplies. For NSF proposals, include the sales tax in the cost of the equipment as you enter it in FastLane. You may wish to show a breakdown (item cost vs. tax) in the budget justification.