HMC Post-Award Policies

There are several internal policies relating to federal grants that faculty members should know.

Allowable/Unallowable Costs (PDF). Opens in new tab

Determining whether costs are allowable and should be charged to a federal grant or contract is important.

Budget Revision (PDF). Opens in new tab

P.I.’s may find it necessary to revise their budget for their grant or contract. Some situations require prior agency approval.

Conflict of Interest

Harvey Mudd College requires the disclosure of financial interest in research or other activities supported by College-sponsored or external grant sources.

Cost Transfers (PDF). Opens in new tab

When the need for transferring costs between accounts involving a federally funded grant or contract is necessary, care should be taken that any transfer of costs into or out of federally funded accounts are handled appropriately.

Equipment Inventory Requirements (PDF). Opens in new tab

Maintaining an inventory of equipment costing $5,000 or more that is purchased with federal funds is required

Human Subject Use (PDF). Opens in new tab

The Institutional Review Board protects the rights and welfare of humans recruited to participate in research activities conducted under the auspices of the Claremont Graduate University and Harvey Mudd College.

For more information about the Institutional Review Board (IRB), please visit the IRB website.

Intellectual Property (PDF). Opens in new tab

All faculty members and students of Harvey Mudd College have full ownership of any intellectual property that they produce during the course of their involvement with the college, except when external sponsorship of the work requires the assignment elsewhere.

Scientific Conduct (PDF). Opens in new tab

There are certain standards within the scientific community, which are essential to ensure the quality and integrity of research.

Suspension and Debarment (PDF). Opens in new tab

When purchasing goods or services using federal funds, it is necessary to verify that the vendor is not suspended or debarred from receiving federal funds.

Time and Effort Certification. Opens in new tab

Salaries on federal grants typically make up the majority of expenditures and special certifications must be completed to satisfy federal regulations.