Policies and Guidelines

The career offices of The Claremont Colleges (Claremont Graduate University, Claremont McKenna College, Harvey Mudd College, Keck Graduate Institute, Pitzer College, Pomona College, and Scripps College), have established guidelines to help facilitate the hiring process for all employers. As members of the National Association of Colleges and Employers (NACE), we ask that our employers be familiar with and honor the Principles for Professional Practice published by NACE.

Non-Discrimination Policy

We require all employers to comply with all applicable state and federal civil rights laws prohibiting discrimination in hiring and in the workplace, which includes discrimination on basis of race, color, sex (gender or gender identity), sexual orientation, age, marital status, religion, disability, national origin, ethnic origin, or prior military service.

Privacy Policy & Disclaimer

The Career Offices of The Claremont Colleges and Handshake are committed to maintaining the privacy of personal information provided by students, alumni, and employers. Handshake’s commitment to all participants – schools, employers, students/alumni – is to maintain the confidentiality of all information collected in Handshake. Handshake will not sell, transmit, or disclose, in any fashion, this information to any other organization. Handshake is not affiliated with The Claremont Colleges, and therefore, the colleges cannot guarantee, nor do they otherwise accept responsibility for any portion of this statement that depends on Handshake’s representations and its compliance with those representations.


We encourage employers not to serve alcohol as part of the recruitment process. Our concern is for your liability and the safety and welfare of our students, especially when attending an off-site event that would require students to drive back to campus in a safe manner. Underage drinking is strictly forbidden.

Second Round Interviews

Employers should not ask or expect a student to cancel a first round interview with a different company to take their second round interview. This is unfair to the student and creates problems between companies. Ideally, second round interviews should not be scheduled within three days of your first round interviews. Students have classes, exams and other prior obligations that they cannot cancel on a moment’s notice. We ask that students not be immediately eliminated from the pool if they can’t make their second round interviews due to a prior commitment, but that alternative options are provided. Employers that have been flexible with scheduling are often able to attract and attain the strongest candidates.

Exploding Offers

We ask that employers refrain from making “exploding offers” or rescinding bonus offers which put undue pressure on students to make decisions in a short-time frame or before they have completed the interviewing process. Most students are not ready, nor should they be, to make a final decision before completing all their interviews. Regrettably, pressure to accept early makes it harder for us to enforce our policy against reneging.

Note: Employers should not pursue students who have already accepted job offers from another organization.

Job and Internship Offer Time Frames

Experience shows the best employment decisions for both students and employers are those that are made without pressure and with the greatest amount of information. Students given sufficient time to attend career fairs, participate in on-campus interviews, and/or complete the interviewing in which they are currently engaged are more likely to make good long-term employment decisions and may be less likely to renege on job acceptances and in the long run, this will improve attrition rates.

Thus, the intent of these guidelines is to allow students reasonable time to give careful consideration to all of their employment options and to make informed decision about offers. In order to facilitate this process, we prefer that employers extend offers in accordance with these guidelines.

Full-time Offers

Written Offer Extended Recommended Earliest Response Date
To a prior summer intern Nov. 15
Before November 15 Nov. 30
After November 15 Two weeks

Offers for Summer Internships

Written Offer Extended Recommended Earliest Response Date
To a prior summer intern Nov. 15
Before November 15 Nov. 30
After November 15 Two weeks

Home Office Policy

Due to liability and risk management issues, Harvey Mudd College does not ever allow interns or job applicants into a home office or home training situation.

Student Information for Military Recruitment

The Solomon Amendment, a federal law, mandates that educational institutions receiving federal funding (research grants, etc.) must fulfill military recruitment requests for access to campus and for lists containing student recruiting information.  This law allows personally identifiable student information to be released to recruiters that would have been denied them under the Family Educational Rights and Privacy Act of 1974 (FERPA – p1-16).  Information available for release under this law is limited to name, address, telephone listing, date and place of birth, level of education, academic major, and degree received.

Policy for Sending Information to Students via Email

To streamline communication to students, the Office of Career Services has established a weekly newsletter containing information sent by employers. Below are the policy guidelines for submitting a request.

  • Length: Information must be brief (3 sentence paragraph maximum). Content may be edited to fit in the newsletter. All other lengthy content that can’t fit in our newsletter may be posted in Handshake as an informational article. We will honor requests on a first come, first serve basis.
  • Major: The newsletter will be organized by major: Biology, Chemistry, Computer Science, Engineering, Math, Mathematical & Computational Biology, and Physics. Please indicate what major(s) you are targeting. Without this information, we reserve the right to not include it in our newsletter.
  • Required Info: For job/internship postings, provide the job description, how to apply and to whom to address the correspondence. For events, provide a brief description, when and where the event is, cost (if any), deadline dates and who to contact.
  • Deadlines: Please send content to Paul Hardister at phardister@hmc.edu by no later than noon Thursday to be publish the following Monday.