HMC distinguishes between legal name changes and preferred name changes. You can read a detailed description of each on the Student Life Resources for Transgender Students page. Students who wish to change either their legal name or their preferred name should contact the Registrar’s Office. Faculty and staff who wish to change either their legal name or their preferred name should contact the Human Resources Office. In both cases, the Registrar or Human Resources Office will contact CIS to make the necessary changes across all system accounts. In most cases those changes will happen automatically, but on some systems, such as Sakai or HMC WordPress, the changes will need to be done manually.
Since it is costly and complicated to do so, CIS does not typically change usernames. Nowadays, usernames are far less obvious than display names in most applications. However, faculty, staff, and students can request a username change when a legal name change makes it necessary. We will need to coordinate more closely with you in this case since we will need to coordinate the change across systems, particularly systems that require a manual update.
Available to Faculty, Staff, and Students.
How to Access the Service
Students should contact the Registrar’s Office. Faculty and Staff should contact the Human Resources Office.