Academic Affairs for Faculty

The following resources may be useful as you navigate through the academic year. If you have questions about, or suggestions for our website please email Marianne de Laet, (, associate dean for academic affairs.

Leonard Fund

The Leonard Fund supports small-scale student-faculty interaction by reimbursing faculty members for entertaining small groups of students in a mealtime setting. Additionally, students may use this fund to invite a faculty member (and his or her spouse, if desired) to share a meal with a small group of students. The donor defines “small” as a group not to exceed 6–8 people, even when multiple faculty members have been involved.

Pre-authorization is required for any meal (non-Cafe) use of the fund. Please use the Leonard Fund Approval Request form (or ensure that student organizers do) to request funds at least a couple days ahead of the planned meal. Reimbursements cannot be processed until the Approval Request form is submitted. Submissions can be done retroactively.

For use at the Cafe: individual faculty members can be reimbursed for up to a maximum of $50 (per semester) for Cafe purchases to support informal student-faculty interactions. Either when you have accumulated at least $25 of receipts or at the end of semester you may request reimbursement. Receipts need to be well organized and annotated with the names of the faculty and students present. ​Please ​bring them to ​Elizabeth Alvarado-Ramirez in ​the DSA office in Platt.

Formal Specifications for the Leonard Fund

“To promote informal contact between students and faculty. An example might be a professor inviting a small group of students home for a meal, with the fund paying for the groceries. This fund is based on the premise that the faculty and staff of Harvey Mudd are interesting and thoughtful people of good character, and that informal social contact will benefit all concerned. When a professor makes the effort to provide hospitality to students, he should not suffer financially for his good intentions.

The fund is intended to be low-budget. The appeal of funded activities should come from the pleasure of the companionship.

The fund does not pay for alcohol.

Download the Leonard Fund Reimbursement Form (PDF).  Reimbursement forms should be submitted to Elizabeth Alvarado-Ramirez in the Division of Student Affairs Office in Platt Campus Center.