Our Staff: Key Duties and Responsibilities

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Andrew Dorantes

Vice President for Administration and Finance/Treasurer
Business Affairs Office
andrew_dorantes@hmc.edu
ext. 18126

Mike Barber

Grounds Manager
Office of Facilities and Maintenance
mike_barber@hmc.edu
ext. 77684

  • Oversee the maintenance and upkeep of the grounds on-campus, including lawns, trees, plants, parking lots, and walkways
  • Maintain the College’s fleet of vehicles, including golf-carts and maintenance vehicles
  • Generate and install various signage on campus
  • Maintain the College’s centrally-controlled irrigation system
  • Manage trash and recycle compactors and bins on-campus

Cynthia Beckwith

Assistant Vice President for Human Resources
Human Resources Office
cynthia_beckwith@hmc.edu
ext. 18512

  • Provide leadership and management of human resource services that support the College’s strategic goals
  • Serve as the liaison with the Claremont University Consortium in the administration of faculty and staff group benefit plans, and oversee the administration of College benefits
  • Administer the College’s staff classification and compensation plan
  • Develop, recommend, implement, interpret, and administer employment policies, practices, and procedures and ensure compliance with federal and state employment laws
  • Develop and monitor the College’s Affirmative Action Plan

Elizabeth Bolivar-Mercado

Human Resources Analyst
Human Resources Office
ebolivarmercado@hmc.edu
ext. 74154

  • Support day-to-day operations of the Human Resources Office functions and responsibilities.
  • Perform data collection, analysis and reporting for internal and external surveys.
  • Prepare annual regulatory reports (e.g. Affirmative Action Plan, VETS 100)
  • Assist Business Affairs Office with data in the following areas: compensation, payroll, benefits, workforce, and general human resources business process.
  • Generate reports from Human Resources Management Systems

Ron Caldwell

Construction Manager
Office of Facilities and Maintenance
rcaldwell@hmc.edu
ext. 70297

  • Assist the Sr. Project Manager with managing design consultants, establishing estimates, issuing and managing contracts.
  • Work with project team to develop requests for proposals & coordinate pre-proposal job walks with designers, contractors and vendors.
  • Evaluate and make recommendations on all bidding documents.
  • Involve the project staff in the constructability, value engineering, and schedule/logistics aspects of the overall project during the pre-construction phase.
  • Initiate and maintain a comprehensive accounting of all known scope items and associated pricing during bidding and buyout.

Ramona Campoy

Assistant Manager, Dining Services
Human Resources Office
rcampoy@hmc.edu
ext. 70419

  • Manage catering operations and work with clients to determine the needs of their event
  • Oversee catering events from start to finish, including contracts, set-up, menus and cleaning
  • Administer and maintain schedules for Dining Services staff
  • Provide oversight to the dining hall during meal times
  • Ensure that facilities meet all safety standards set forth by regulatory agencies

Heather Clark

Senior Accountant for Finance and Grants
Office of Financial Affairs
heather_clark@hmc.edu
ext. 78604

  • Work with academic departments for Clinic Administration
  • Administer sponsored research programs and the pre and post award of grants and contracts
  • Review, audit, and approve hourly payroll, including student workers
  • Help to manage the Odyssey electronic Request-For-Check system and supervise the College’s purchase card program
  • Coordinate the A-133 research and development audit

Tim Crouch

Assistant Director for Administration and Assistant to the Treasurer
Business Affairs Office
tim_crouch@hmc.edu
ext. 71018

  • Perform special projects and analyses for the Business Affairs Office
  • Review contracts on behalf of the College
  • Serve as the Business Affairs Office liaison with the Associated Students of Harvey Mudd College
  • Manage the College’s purchase card program
  • Coordinate the campus-wide office supply purchasing system

Nancy Culbertson

Assistant Manager for Dining Services
Dining Services
nancy_culbertson@hmc.edu
ext. 75196

  • Assist the General Manager with ensuring that dining room operations are running smoothly
  • Manage all aspects of the cash handling in the dining room
  • Work with the Executive Chef to ensure that the menus and food dishes are prepared at a high level
  • Update the Dining Services’ menus available on-line and on the digital signage located in Hoch-Shanahan
  • Assist the General Manager with the research and development of new equipment and needed upgrades within the dining facilities

Lino Galaviz III

Custodial Manager
Office of Facilities and Maintenance
lino_galaviz@hmc.edu
ext. 72399

  • Oversee the custodial services for the campus, including the cleaning of academic, administrative, and residential buildings
  • Supervise 24 employees to ensure a safe and sanitary environment for students, faculty, and staff
  • Direct services that include daily sanitizing and periodic and restorative cleaning
  • Oversee other functions that support the Office of Facilities and Maintenance including light maintenance work, event setups, and furniture moving
  • Supervise and maintain inventory control of custodial supplies

Eva Gomez

Human Resources Assistant
Human Resources Office
eva_gomez@hmc.edu
ext. 79700

  • Provide support to the Human Resources Office with the employment application process
  • Assist new employees, including conducting benefits orientations and assisting with new-hire paperwork
  • Serve as a general resource for faculty, staff, and students on human resources issues
  • Assist with payroll and the distribution of paychecks
  • Meet and greet prospective employment applicants

Troy Hansgen

Senior Director of Facilities
Office of Facilities and Maintenance
troy_hansgen@hmc.edu
ext. 77350

  • Oversee central plant operations for the College
  • Leadership and oversight of maintenance, grounds, and custodial services
  • Oversight of project management services such as office moves and space renovations
  • Liaison between CUC and HMC constituents regarding power outage planning and response

James Hawley

Senior Project Manager
Office of Facilities and Maintenance
james_hawley@hmc.edu
ext. 73603

  • Oversee new facilities development and renovation initiatives
  • Participate in campus planning efforts, architectural design, engineering services and construction administration
  • Work with architects, contractors, consultants, etc. and provide them with direction regarding project objectives, schedules, and budget

Chi Herrington

Business Affairs Coordinator
Office of Financial Affairs
chi_herrington@hmc.edu
ext. 72889

  • Review, audit, and approve hourly payroll, including student workers
  • Assist in the distribution of paychecks to campus constituents
  • Assist with the functions for the Business Affairs Office, including preparing W-9 forms, invoices, and data entry
  • Provide support to the Office of Student Accounts
  • Manage the calendar and schedule meetings for the for the Business Affairs Office

Deanna Huggins

Administrative Assistant
Office of Facilities and Maintenance
deanna_huggins@hmc.edu
ext. 18126

  • Serve as the first line of contact with students, faculty and staff for the Office of Facilities and Maintenance
  • Assist with the processing and assignment of facilities work orders
  • Assist with the scheduling and use of meeting rooms and with key operations
  • Communicate service calls and needs to appropriate staff members
  • Assist with the day-to-day business operations for the Office of Facilities and Maintenance

Isabel Jordan

Facilities Operations Manager
Office of Facilities and Maintenance
isabel_jordan@hmc.edu
ext. 73611

  • Manage the card swipe and key access systems for the College
  • Distribute and collect keys for all HMC constituents and coordinate re-keys for keys that are lost
  • Manage the summer housing program for summer residents, summer conferences, and programs, including the coordination of moves, damage inspection, and cleaning
  • Supervise the facilities use/reservation program and ensure that all event setups are coordinated
  • Direct the front desk operations for the Office of Facilities and Maintenance

Erik Karas

Financial Analyst
Office of Financial Affairs
erik_karas@hmc.edu
ext. 18286

  • Assist with oversight of the College’s investment management
  • Develop various financial analyses, reports, forecasts, and financial models
  • Analyze financial and non-financial data in support of the Business Affairs Office and in response to external requests for information

Elizabeth Ladiana

Facilities Use Coordinator
Office of Facilities and Maintenance
eladiana@hmc.edu
ext. 74559

  • Manage room reservations for on-campus meetings and events
  • Coordinate facilities use and details with HMC constituents to ensure that their meeting requests are satisfied
  • Negotiate use/rental details and pricing with external vendors
  • Assist with parking issues on campus and responds to parking-related questions
  • Assist with the College’s annual summer conferences

Theresa Lauer

Senior Director of Operations and Emergency Preparedness
Office of Facilities and Maintenance
theresa_lauer@hmc.edu
ext. 72760

  • Lead the College’s efforts in the area of emergency preparation and general employee safety
  • Oversee mailroom services for the College
  • Manage and oversee facilities use, key policies, summer housing, and student residential support services

Justin Low

Associate Director for Administration
Office of Facilities and Maintenance
justin_low@hmc.edu
ext. 70203

  • Serve as the primary contact for issues related to risk management and general liability for the College
  • Performs special projects and analyses for the Office of Facilities and Maintenance
  • Assists with emergency preparedness, training, and development

Scott Martin

Assistant Vice President for Business Affairs and Assistant Treasurer
Office of Financial Affairs
scott_martin@hmc.edu
ext. 74667

  • Partner with the VP for Administration and Finance/Treasurer to oversee and manage the College’s fiscal operations, which includes financial transactions, budget preparation and monitoring, and year-end and financial reporting
  • Direct the daily operations of the Business Affairs Office and directly supervise budget management, general accounting, student accounts, and payroll and grants administration
  • Supervise and participate in the coordination and development of budgeting procedures for collecting and analyzing the annual operating budget
  • Oversee the College’s investment management and serves as the primary liaison to external investment managers
  • Supervise support for the College’s annual audit

Dave Matza

Maintenance Supervisor
Office of Facilities and Maintenance
dmatza@hmc.edu
ext. 78635

  • Supervise and manage the Plant Operations/Mechanical, Electrical, and Plumbing (MEP) systems
  • Supervise the building management systems, which includes investigating, troubleshooting, recommending, and following through on system repair, replacement, and/or improvement
  • Conduct on-site inspections of facilities to assess conditions and ensure compliance with applicable laws and regulations
  • Monitor the College’s physical plant, identifying opportunities to make physical and or operational improvements

Michael Nino

Mailroom Supervisor
michael_nino@hmc.edu
ext. 18200

  • Coordinate the College’s mailroom operations in working with outside postal agencies
  • Ensure incoming and outgoing U.S. and campus mail is processed timely and accurately, including sorting and distribution
  • Provide assistance and consultation to HMC constituents who request help with mailing letters and packages
  • Notify constituents regarding arrival of special deliveries or packages
  • Assign and manage student mailboxes

Holly Pennington

Facilities and Maintenance Coordinator
holly_pennington@hmc.edu
ext. 74891

  • Manage the College’s facilities work order system, monitoring and assigning requests to facilities staff
  • Respond and communicate to constituents, as necessary, information regarding their work request
  • Manage documentation related to various College projects and operations

Miguel Ruvalcaba

General Manager
Dining Services
miguel_ruvalcaba@hmc.edu
ext. 70424

  • Direct all food-related services for the College, including dining services, catering and Jay’s Place
  • Provide training for all employees in food and physical safety, customer service and recipe development
  • Work closely with campus administrators to provide the highest quality service and food for students, faculty and staff
  • Work with the Student Food Committee on implementing new menu ideas and arrange student events in the dining hall
  • Provide a sustainable environment for all guests in controlling waste and energy usage

Danette Sanchez

Budget Director
Office of Financial Affairs
danette_sanchez@hmc.edu
ext. 72632

  • Prepare, distribute, and review various budget reports
  • Gather information to ensure that the annual budget forecast is complete and accurate
  • Assist various departments and constituents with questions and requests for information
  • Assist in the College audit and year-end close
  • Review and approve new vendor set-up forms

Kimberly Taylor

Associate Director of Human Resources
Human Resources Office
kimberly_taylor@hmc.edu
ext. 74096

  • Assist faculty and staff with work-related concerns and employment-related matters
  • Administer the College’s payroll process and time attendance system
  • Orient new faculty and administrative staff to benefits and serve as a liaison with the central benefits office for faculty/staff benefits
  • Develop and administer employment policies and practices
  • Oversee the recruitment and hiring process for administrative and support staff positions

Patricia Wang

Student Accounts Manager
Office of Student Accounts
patricia_wang@hmc.edu
ext. 18107

  • Bill and collect tuition, fees, and other charges related to students’ financial accounts
  • Process student charges, payments, credits, and refunds
  • Prepare monthly statements and manage payment plans, late fees, outside scholarships, and collections
  • Post financial aid funds in accordance with applicable federal, state, and institutional regulations
  • Respond to student and parent inquiries regarding student accounts