Our Staff: Key Duties and Responsibilities

BAO staff organizational chart (PDF)

Andrew Dorantes

Vice President for Administration and Finance/Treasurer
Business Affairs Office
andrew_dorantes@hmc.edu
909.621.8126

Ron Bejar

Business Affairs Coordinator
Business Affairs Office
rbejar@hmc.edu
909.607.2889

  • Manage scheduling and phone calls to support the Vice President for Administration and Finance/Treasurer
  • Serve as support staff for HMC’s Safety Program

Dining Services

Miguel Ruvalcaba (Leads Dining Services)

General Manager
Dining Services
mruvalcaba@hmc.edu
909.607.0424

  • Direct all food-related services for the College, including dining services, the Café, catering and Jay’s Place
  • Provide training for all employees in food and physical safety, customer service and recipe development
  • Work closely with campus administrators to provide the highest quality service and food for students, faculty and staff
  • Work with the Student Food Committee on implementing new menu ideas and arrange student events in the dining hall
  • Provide a sustainable environment for all guests in controlling waste and energy usage

Ramona Campoy

Assistant Manager, Catering/Dining Services
Dining Services
rcampoy@hmc.edu
909.607.0419

  • Manage catering operations and work with clients to determine the needs of their event
  • Oversee catering events from start to finish, including contracts, set-up, menus and cleaning
  • Administer and maintain schedules for dining services staff
  • Provide oversight to the dining hall during meal times
  • Ensure that facilities meet all safety standards set forth by regulatory agencies

Nancy Culbertson

Assistant Manager for Dining Services
Dining Services
nculbertson@hmc.edu
909.607.5196

  • Assist the general manager with ensuring that dining room operations are running smoothly
  • Work with the executive chef to ensure that the menus and food dishes are prepared at a high level
  • Update the dining services’ menus available on-line and on the digital signage located in Hoch-Shanahan
  • Assist the general manager with the research and development of new equipment and needed upgrades within the dining facilities

Office of Facilities and Maintenance

The following is a description of key individuals and their responsibilities.  If it is unclear who to go to for your specific need, direct your inquiry to Theresa Lauer and Theresa will direct you to the appropriate person for assistance.

Theresa Lauer (Leads Facilities Operations)

Senior Director of Facilities, Emergency Preparedness and Safety
Office of Facilities and Maintenance
tlauer@hmc.edu
909.607.2760

  • Oversee all of Facilities operations (e.g. administration, custodial, grounds, and improvement/renovation projects, and mail room)
  • In the absence of the Senior Director for Plant Operations (SDPO), oversee scheduling and supervise all repairs and replacement of HVAC, electrical and plumbing fixtures, valves, devices, and appliances as required
  • Lead College’s Safety efforts partnering with Faculty Safety Committee and President’s Cabinet
  • Lead Emergency Preparedness activities, including partnering with Emergency Management Team with various HMC constituents across campus and the President’s Cabinet

Daniel Madrigal (Leads Plant Operations)

Senior Director of Plant Operations
Office of Facilities and Maintenance
dmadrigal@hmc.edu
909.607.3603

  • Manage plant operations (e.g. maintenance and repairs, building systems and Central Plant), including overseeing scheduling and supervision of work orders pertaining to repairs and replacement of HVAC, electrical and plumbing fixtures, valves and devices
  • Serve as lead in managing the College’s Renewal and Replacement Reserve (RRR) program
  • Serve as BAO’s lead on sustainability initiatives and chair the HMC Sustainability Committee comprised of faculty, students and staff members
  • Manage HMC’s utilities, including collaborating with The Claremont Colleges Services Central Facilities Services team, who manages the electrical grid and other systems for The Claremont Colleges

Rick Vanzini

Senior Director of Capital Projects
Office of Facilities and Maintenance
rvanzini@hmc.edu
909.607.4891

  • Serve as project manager for the McGregor Computer Science Center project (e.g. including managing project budgets and schedules, interact with contractors, architects, vendors and HMC constituents)
  • Serve as project manager for the Jacobs/Keck Phase III renovation project (e.g. including managing project budgets and schedules, interact with contractors, architects, vendors and HMC constituents)

Elissa Avelar

Administrative Coordinator
Office of Facilities and Maintenance
eavelar@hmc.edu
909.607.0294

  • Oversees all aspects of key and card access management
  • Manages Facilities and Maintenance visitor check-in ID badge process
  • Coordinates summer student housing and dorm damage billing
  • Provides support for emergency preparedness and safety, event management, website administration, and department reports/data management
  • Assist Facilities Management with oversight of the web content for the Facilities and Maintenance, Emergency Preparedness and Safety website

Mike Barber

Grounds Manager
Office of Facilities and Maintenance
mike_barber@hmc.edu
909.607.7684

  • Manage and oversee the maintenance and upkeep of the grounds on-campus, including lawns, trees, plants, parking lots, walkways and water features
  • Maintain the College’s fleet of vehicles, including golf-carts and maintenance vehicles
  • Generate and install various exterior signage on campus
  • Maintain the College’s centrally-controlled irrigation system
  • Manage trash, recycle, composting bins and compactors on-campus

Ron Caldwell

Construction Manager
Office of Facilities and Maintenance
rcaldwell@hmc.edu
909.607.0297

  • Assist and support McGregor Computer Science Center project manager with coordinating design consultants, establishing estimates and managing contracts
  • Assist and support Jacobs/Keck Phase III renovation project manager with coordinating design consultants, establishing estimates, and managing contracts

Lino Galaviz III

Associate Director of Facilities Administration and Services
Office of Facilities and Maintenance
lino_galaviz@hmc.edu
909.607.2399

  • Manage and oversee and student residential support services, including summer housing
  • Oversee College access, key and card swipe systems
  • Coordinate service administration for the campus and its facilities
  • Oversee the coordination of on campus events and event access
  • Liaise with student organizations to ensure facilities access and support
  • Support emergency preparedness initiatives
  • Provide inventory oversight for College’s fine art

Joseph Gonzalez

Manager of Special Projects, Alterations and Renovations
Office of Facilities and Maintenance
jogonzalez@hmc.edu
909.621.8252

  • Will lead and provide oversight for special projects that include construction, alterations and renovations across campus generally under $1 million.
  • Works under the guidance and supervision of the Senior Director of Plant Operations and collaborates with key Facilities team members to ensure that project and program goals are met within the prescribed time frames and budgets.
  • Involved in selecting professional design staff; coordinating the activities of clients, contractors, inspectors, movers, vendors and others associated with the project; monitoring and verifying project progress, cost and quality; resolving problems that arise during the project; working with city, state and federal agencies and officials to ensure compliance and safety; and communicating with project stakeholders regarding program, budget, schedule and construction impact

Deanna Huggins

Administrative Supervisor
Office of Facilities and Maintenance
deanna_huggins@hmc.edu
909.621.8226

  • Serve as the first line of contact with students, faculty, and staff for the Office of Facilities and Maintenance
  • Assist with the scheduling and use of meeting rooms and with key operations
  • Supervise the day-to-day business operations for the Office of Facilities and Maintenance
  • Provide back-up support to ensure student summer housing needs are met

Veronica Lagos

Assistant Manager of Plant Operations
Office of Facilities & Maintenance
vlagos@hmc.edu
909.607.3611

  • Assist Facilities Directors with managing day-to-day plant operations
  • Manage and prioritize work orders, including emergency dispatch
  • Provide on-call response to facilities-related emergencies such as HVAC issues, leaks, etc.
  • Assist Facilities Directors in management of facilities operating and non-operating budgets
  • Develop, manage and maintain the Liability Certificate of insurance (COI) process documentation
  • Create and process vendor contract documents and maintain checklist for vendor contracts

Elizabeth Lawrence

Facilities Use Coordinator
Office of Facilities and Maintenance
elawrence@hmc.edu
909.607.4559

  • Manage room reservations for on-campus meetings and events
  • Generate and send campus and community-wide notices regarding campus and facilities activities, including events, maintenance, repair work, construction, and other activities that may impact students, faculty, staff and the community
  • Coordinate facilities use and details with internal and external constituents to ensure that their meeting requests are satisfied
  • Manage the College’s annual summer conferences
  • Assist with parking issues on campus and respond to parking-related questions

Travis Paddock

Manager of Custodial Services
Office of Facilities and Maintenance
tpaddock@hmc.edu
909.607.8675

  • Lead all custodial services in support of the Harvey Mudd College communities
  • Manage the College’s mailroom operations in working with outside postal agencies
  • Ensure incoming and outgoing U.S. and campus mail is processed timely and accurately, including sorting and distribution
  • Assign and manage student mailboxes
  • Oversee trash, recycle and compost program for all interior spaces
  • Manage college furniture assets

Office of Financial Affairs

Scott Martin (Leads Office of Financial Affairs)

Associate Vice President for Business Affairs
Office of Financial Affairs
scott_martin@hmc.edu
909.607.4667

  • Direct the daily operations of the Business Affairs Office and directly supervise budget management, general accounting, student accounts, and payroll and grants administration
  • Supervise and participate in the coordination and development of budgeting procedures for collecting and analyzing the annual operating budget
  • Oversee the College’s investment management and serves as the primary liaison to external investment managers
  • Assist various departments and constituents with questions and requests for information, including inquiries related to Workday
  • Supervise support for the College’s annual audit
  • Partner with the VP for Administration and Finance/Treasurer to oversee the area of Capital Projects, which includes the construction of the McGregor Computer Science Center (MCSC) and the Jacobs-Keck Renovation project

Arlene Chubbuck

Financial System Accountant and Analyst
Office of Financial Affairs
achubbuck@hmc.edu
909.607.0352

  • Respond to inquiries regarding Workday-Financial policies, procedures, guidelines and reporting
  • Create and deliver Workday-Financial end-user training materials and programs
  • Assist various departments and constituents with Workday-Financial questions and requests for information

Heather Clark

Senior Accountant for Finance and Grants
Office of Financial Affairs
heather_clark@hmc.edu
909.607.8604

  • Work with academic departments for clinic administration
  • Administer sponsored research programs and the pre and post award of grants and contracts
  • Help manage College’s purchase card program
  • Assist various departments and constituents with questions and requests for information, including inquiries related to Workday
  • Coordinate the A-133 research and development audit

Heather Lindley

Student Accounts Assistant
Office of Financial Affairs
heather_lindley@hmc.edu
909.607.2146

  • Assist the Office of Student Accounts with preparing monthly student billing statements, entering student account data, and processing outside scholarships
  • Assist with administrative functions for the business affairs office, including preparing W-9 forms, invoices, and data entry
  • Support the BAO staff with preparing purchase card statements and receipts for review and making travel arrangements
  • Assist with accumulation, analysis, and data entry of business affairs processes and reports
  • Assist with processing Study Abroad payments and reimbursements

Danette Sanchez

Director of Budget and Finance
Office of Financial Affairs
danette_sanchez@hmc.edu
909.607.2632

  • Prepare, distribute, and review various budget reports
  • Gather information to ensure that the annual budget forecast is complete and accurate
  • Assist various departments and constituents with questions and requests for information, including inquiries related to Workday
  • Assist in the College audit and year-end close

Patricia Wang

Student Accounts Manager
Office of Student Accounts
patricia_wang@hmc.edu
909.621.8107

  • Bill and collect tuition, fees, and other charges related to students’ financial accounts
  • Process student charges, payments, credits, and refunds
  • Prepare monthly statements and manage payment plans, late fees, outside scholarships, and collections
  • Post financial aid funds in accordance with applicable federal, state, and institutional regulations
  • Respond to student and parent inquiries regarding student accounts
  • Assist with processing Study Abroad payments and reimbursements

Office of Human Resources

Dana Nagengast (Leads Office of Human Resources)

Assistant Vice President for Human Resources
Office of Human Resources
dnagengast@hmc.edu
909.621.8512

  • Provide human resource consultation and support to management, faculty and staff at the College
  • Lead and direct the daily operations of Human Resource services for recruitment and retention, compensation and benefits, performance management, employee relations, HRIS/Payroll, policy administration, and professional and organizational development that support the College’s strategic goals
  • Serve as the College’s Affirmative Action Officer and monitor the College’s Affirmative Action Plans
  • Lead human resource initiatives and human resource services for the College
  • Serve as point-of-contact for compensation reporting, analysis and administration, including job descriptions and market research
  • Provide consultation and advice to management, staff and faculty regarding human resources policies and procedures and serves as the primary contact for all employee relations
  • Serves as point of contact for workers’ compensation matters

Pogos Boyadzhyan

HRIS Analyst
Office of Human Resources
pboyadzhyan@hmc.edu
909.607.4096

  • Partner with the Assistant Vice President for Human Resources and other HR staff to provide the College community support as a Workday HRIS technical point-of-contact
  • Partner with members of the Office of Human Resources and Business Affairs Office to gather, prepare and analyze statistical data to respond to salary and benefit surveys, annual staff salary increase program, and other internal and external reporting
  • Assist Business and Financial Affairs staff with data collection, review, analysis and reporting as requested
  • Serve as a technical point-of-contact for the Office of Human Resources and assist subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities
  • Partner with The Claremont Colleges Services Business Systems Unit regarding enhancements, testing, and processes that may affect other Claremont Colleges.

Marisela Gonzalez

Assistant Manager for Human Resources
Office of Human Resources
magonzalez@hmc.edu
909.607.2729

  • Partner with the Assistant Vice President for Human Resources to administer and process payroll for student employees and non-exempt employees of the College, in collaboration with TCCS Payroll, which includes review of online timecards and approvals, monthly accrual sign-off, and submitting special payments
  • Provide technical support for Workday HRIS and Kronos Time & Attendance and provide related training and support to student employees and other community members
  • Oversee the payroll processing for the student employment program and provide support for students and department payroll processors
  • Provide assistance in processing verification of employment requests for student employees
  • Assist with processing and payment of the College Rideshare program
  • Coordinate leaves of absence and required coordination with TCCS

Esteban Pardo

Human Resources Generalist
Office of Human Resources
epardo@hmc.edu
909.607.9700

  • Partner with the Associate Director for Human Resources and the AVPHR to administer recruitment for staff and student employees, which includes processing and coordinating Workday job postings and job advertisements, offer letters, background checks, pre-employment physicals and ergonomic assessments
  • Oversee the recruitment and hiring processes for student employment program and provide student orientation and on-boarding needs.  Coordinate hiring for Upward Bound and all temporary employment hires.
  • Coordinate new hire orientations and on-boarding with staff; support faculty records and on-boarding, and coordinate staff employment changes.  Oversee all HR data and records management.
  • Administer the College year-end HR service award program and College Dependent Scholarship program, as well as other HR Department services
  • Provide assistance in processing verification of employment requests for faculty and staff

Patrice Siffert

Associate Director for Human Resources
Office of Human Resources
psiffert@hmc.edu
909.607.4154

  • Partner with the AVPHR to oversee recruitment, onboarding, and retention for staff
  • Collaborate with hiring managers to provide guidance on recruitment, job postings for exempt and non-exempt positions, facilitate onboarding for faculty and staff and process related employment changes for all existing faculty and staff
  • Oversee administration of HR compliance training
  • Serve as the liaison with The Claremont Colleges Services (TCCS) regarding benefit administration, questions and issue resolution for faculty and staff
  • Oversee the annual College service award program and other HR services for the College

Risk Management

Adele Vuong

Business Affairs Administrator
Business Affairs Office
avuong@hmc.edu
909.607.1018

  • Coordinate Business Affairs Office communication with various constituencies, including Board materials and Business Office Leadership Team notes
  • Partner with various constituencies to continuously assess College’s risks; Manage risk assessment tool
  • Liaise with The Claremont Colleges Services Risk Management office and insurance carriers
  • Review contracts
  • Conduct compliance research and communicate policies to College community
  • Administer the College’s cell phone policy and allowance requests
  • Manage requests for College-issued purchase cards