Our Staff: Key Duties and Responsibilities

BAO staff organizational chart (PDF)

Andrew Dorantes

Vice President for Administration and Finance/Treasurer
Business Affairs Office
andrew_dorantes@hmc.edu
909.621.8126

Dining Services

Miguel Ruvalcaba (Leads Dining Services)

General Manager
Dining Services
mruvalcaba@hmc.edu
909.607.0424

  • Direct all food-related services for the College, including dining services, the Café, catering and Jay’s Place
  • Provide training for all employees in food and physical safety, customer service and recipe development
  • Work closely with campus administrators to provide the highest quality service and food for students, faculty and staff
  • Work with the Student Food Committee on implementing new menu ideas and arrange student events in the dining hall
  • Provide a sustainable environment for all guests in controlling waste and energy usage

Ramona Campoy

Assistant Manager, Catering/Dining Services
Dining Services
rcampoy@hmc.edu
909.607.0419

  • Manage catering operations and work with clients to determine the needs of their event
  • Oversee catering events from start to finish, including contracts, set-up, menus and cleaning
  • Administer and maintain schedules for dining services staff
  • Provide oversight to the dining hall during meal times
  • Ensure that facilities meet all safety standards set forth by regulatory agencies

Nancy Culbertson

Assistant Manager for Dining Services
Dining Services
nculbertson@hmc.edu
909.607.5196

  • Assist the general manager with ensuring that dining room operations are running smoothly
  • Work with the executive chef to ensure that the menus and food dishes are prepared at a high level
  • Update the dining services’ menus available on-line and on the digital signage located in Hoch-Shanahan
  • Assist the general manager with the research and development of new equipment and needed upgrades within the dining facilities

Office of Facilities and Maintenance

Joel Peterson (Leads Office of Facilities & Maintenance)

Assistant Vice President for Capital Projects and Facilities
Office of Facilities and Maintenance
jopeterson@hmc.edu
909.607.3603

  • Partner with the VP for Administration and Finance/Treasurer to provide strategy and leadership to conceptualize, develop, and implement facilities and maintenance initiatives, in alignment with the College’s Master Plan and its Strategic Vision
  • Lead all of the Facilities and Maintenance Department which includes: custodial, grounds, facilities operations, maintenance, renewal and replacement reserve program and facility sustainability efforts
  • Lead and provide oversight for planning and executing all small and large capital building projects that include new construction and renovation.

Christina Albrigo

Assistant Manager of Contracts and Budget
Office of Facilities and Maintenance
christina_albrigo@hmc.edu
909.607.0203

  • Assists Directors in management of facilities operating and non-operating budgets
  • Develops, manages, and maintains the Liability Certificate of insurance (COI) process documentation
  • Creates and processes vendor contract documents and maintains checklist for vendor contracts
  • Provides Capital Project Team budget assistance. Reviews bids and reports from other agencies; prepares project status reports, reconciliations, projections, purchase orders, and change orders.

Mike Barber

Grounds Manager
Office of Facilities and Maintenance
mike_barber@hmc.edu
909.607.7684

  • Oversee the maintenance and upkeep of the grounds on-campus, including lawns, trees, plants, parking lots, and walkways
  • Maintain the College’s fleet of vehicles, including golf-carts and maintenance vehicles
  • Generate and install various signage on campus
  • Maintain the College’s centrally-controlled irrigation system
  • Manage trash and recycle compactors and bins on-campus

Ron Caldwell

Construction Manager
Office of Facilities and Maintenance
rcaldwell@hmc.edu
909.607.0297

  • Assist project managers with managing design consultants, establishing estimates, issuing and managing contracts
  • Work with project team to develop requests for proposals and coordinate pre-proposal job walks with designers, contractors and vendors
  • Evaluate and make recommendations on all bidding documents
  • Involve the project staff in the constructability, value engineering, and schedule/logistics aspects of the overall project during the pre-construction phase
  • Initiate and maintain a comprehensive accounting of all known scope items and associated pricing during bidding and buyout

Clifford Gimbert

Associate Director, Facilities Maintenance and Projects
Office of Facilities and Maintenance
cgimbert@hmc.edu
909.621.8252

  • Provide direct supervision, mentoring, and leadership to HMC Building and General Maintenance Technicians and the Maintenance Coordinator
  • Schedule and supervise all repairs and replacement of HVAC, electrical and plumbing fixtures, valves, devices, and appliances as required
  • Work directly with faculty, staff, vendors and others on facilities projects to develop scope of work, and implement projects effectively and efficiently
  • Coordinate facilities improvement/renovation projects based on a prioritization of multi-year needs

Lino Galaviz III

Assistant Director of Facilities and Maintenance
Office of Facilities and Maintenance
lino_galaviz@hmc.edu
909.607.2399

  • Manage and oversee and student residential support services, including summer housing
  • Oversee the campus access, key and card swipe systems for the College
  • Coordinate financial reporting along with managing business and service operations for facilities and operations
  • Coordinate on campus event and event access
  • Oversee mail room
  • Liaise with student organizations to ensure facilities access and support

Deanna Huggins

Administrative Supervisor
Office of Facilities and Maintenance
deanna_huggins@hmc.edu
909.621.8226

  • Serve as the first line of contact with students, faculty, and staff for the Office of Facilities and Maintenance
  • Process invoices and journal vouchers for the office
  • Assist with the scheduling and use of meeting rooms and with key operations
  • Communicate service calls and needs to appropriate staff members
  • Supervise the day-to-day business operations for the Office of Facilities and Maintenance
  • Hire and supervise student employees
  • Ensure student summer housing needs are met

Veronica Lagos

Administrative Coordinator
Office of Facilities & Maintenance
vlagos@hmc.edu
909.607.3611

  • Manage the card swipe and key access systems for the College
  • Distribute and collect keys for all HMC constituents and coordinate re-keys that are lost
  • Manage the summer housing program for summer residents, summer conferences, and programs, including the coordination of moves, damage inspection, and cleaning
  • Assist with the facilities use/reservation and events program
  • Assist with the front desk operation for the Office of Facilities and Maintenance
  • Assist with the work order system and notifying, tracking, and closing work orders
  • Coordinate sustainability initiatives under the direction of F&M management

Elizabeth Lawrence

Facilities Use Coordinator
Office of Facilities and Maintenance
elawrence@hmc.edu
909.607.4559

  • Manage room reservations for on-campus meetings and events
  • Coordinate facilities use and details with internal and external constituents to ensure that their meeting requests are satisfied
  • Negotiate use/rental details and pricing with external vendors
  • Assist with parking issues on campus and respond to parking-related questions
  • Assist with the College’s annual summer conferences
  • Generate and send campus and community-wide notices with regard to campus and facilities activities, including events, maintenance, repair work, construction, and other activities that may impact students, faculty, staff and the community

Travis Paddock

Manager of Custodial Services
Office of Facilities and Maintenance
tpaddock@hmc.edu
909.607.8675

  • Lead all custodial services in support of the Harvey Mudd College communities
  • Coordinate the College’s mailroom operations in working with outside postal agencies
  • Ensure incoming and outgoing U.S. and campus mail is processed timely and accurately, including sorting and distribution
  • Assign and manage student mailboxes
  • Oversee the maintenance and upkeep of the grounds on-campus, including lawns, trees, plants, parking lots, walkways and maintain the College’s fleet of vehicles, including golf carts and maintenance vehicles
  • Oversee trash, recycle and compost program

Office of Financial Affairs

Scott Martin (Leads Office of Financial Affairs)

Assistant Vice President for Business Affairs and Assistant Treasurer
Office of Financial Affairs
scott_martin@hmc.edu
909.607.4667

  • Partner with the VP for administration and finance/treasurer to oversee and manage the College’s fiscal operations, which includes financial transactions, budget preparation and monitoring, and year-end and financial reporting
  • Direct the daily operations of the business affairs office and directly supervise budget management, general accounting, student accounts, and payroll and grants administration
  • Supervise and participate in the coordination and development of budgeting procedures for collecting and analyzing the annual operating budget
  • Oversee the College’s investment management and serves as the primary liaison to external investment managers
  • Assist various departments and constituents with questions and requests for information, including inquiries related to Workday
  • Supervise support for the College’s annual audit

Arlene Chubbuck

Financial System Accountant and Analyst
Office of Financial Affairs
achubbuck@hmc.edu
909.607.0352

  • Respond to inquiries regarding Workday-Financial policies, procedures, guidelines and reporting
  • Create and deliver Workday-Financial end-user training materials and programs
  • Assist various departments and constituents with Workday-Financial questions and requests for information

Heather Clark

Senior Accountant for Finance and Grants
Office of Financial Affairs
heather_clark@hmc.edu
909.607.8604

  • Work with academic departments for clinic administration
  • Administer sponsored research programs and the pre and post award of grants and contracts
  • Help manage College’s purchase card program
  • Assist various departments and constituents with questions and requests for information, including inquiries related to Workday
  • Coordinate the A-133 research and development audit

Heather Lindley

Business Affairs Coordinator
Office of Financial Affairs
909.607.2889

  • Assist the Office of Student Accounts with preparing monthly student billing statements, entering student account data, and processing outside scholarships
  • Assist in the distribution of paychecks to campus constituents
  • Assist with the functions for the business affairs office, including preparing W-9 forms, invoices, and data entry
  • Manage the calendar and schedule meetings for the business affairs office
  • Support the BAO staff with scheduling meetings, preparing purchase card statements and receipts for review, and making travel arrangements
  • Assist with accumulation, analysis, and data entry of business affairs processes and reports
  • Assist with processing Study Abroad payments and reimbursements

Danette Sanchez

Budget Director
Office of Financial Affairs
danette_sanchez@hmc.edu
909.607.2632

  • Prepare, distribute, and review various budget reports
  • Gather information to ensure that the annual budget forecast is complete and accurate
  • Assist various departments and constituents with questions and requests for information, including inquiries related to Workday
  • Assist in the College audit and year-end close

Patricia Wang

Student Accounts Manager
Office of Student Accounts
patricia_wang@hmc.edu
909.621.8107

  • Bill and collect tuition, fees, and other charges related to students’ financial accounts
  • Process student charges, payments, credits, and refunds
  • Prepare monthly statements and manage payment plans, late fees, outside scholarships, and collections
  • Post financial aid funds in accordance with applicable federal, state, and institutional regulations
  • Respond to student and parent inquiries regarding student accounts
  • Assist with processing Study Abroad payments and reimbursements

Office of Human Resources

Dana Nagengast (Leads Office of Human Resources)

Assistant Vice President for Human Resources
Office of Human Resources
dnagengast@hmc.edu
909.621.8512

  • Provide human resource consultation and support to management, faculty and staff at the College
  • Lead and direct the daily operations of Human Resource services for recruitment and retention, compensation and benefits, performance management, employee relations, HRIS/Payroll, policy administration, and professional and organizational development that support the College’s strategic goals
  • Serve as the College’s Affirmative Action Officer and monitor the College’s Affirmative Action Plans
  • Lead human resource initiatives and human resource services for the College
  • Serve as the liaison with The Claremont Colleges (TCC) Services, in the administration of faculty and staff group benefit plans

Pogos Boyadzhyan

HRIS Analyst
Office of Human Resources
pboyadzhyan@hmc.edu
909.607.4096

  • Partner with the Assistant Vice President for Human Resources and other HR staff to provide the College community support as a Workday HRIS technical point-of-contact
  • Partner with members of the Office of Human Resources and Business Affairs Office to gather, prepare and analyze statistical data to respond to salary and benefit surveys, annual staff salary increase program, and other internal and external reporting
  • Assist Business and Financial Affairs staff with data collection, review, analysis and reporting as requested
  • Serve as a technical point-of-contact for the Office of Human Resources and assist subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities
  • Partner with The Claremont Colleges Services Business Systems Unit regarding enhancements, testing, and processes that may affect other Claremont College.

Marisela Gonzalez

Human Resources Payroll Coordinator
Office of Human Resources
magonzalez@hmc.edu
909.607.2729

  • Partner with the AVPHR to administer and process payroll for student employees and non-exempt employees of the College, in collaboration with TCCS Payroll, which includes review of online timecards and approvals, monthly accrual sign-off, and submitting special payments
  • Oversee the recruitment and hiring processes for student employment program and provide support for student orientation and onboarding needs
  • Provide technical support for Workday HRIS and Kronos Time & Attendance and provide related training and support to student employees and other community members
  • Provide assistance in processing verification of employment requests for staff and faculty
  • Assist with processing and payment of the College Rideshare program

Carol Saldivar

Associate Director for Human Resources-Investigations and Employee Relations
Office of Human Resources
csaldivar@hmc.edu
909.607.9807

  • Partner with the AVPHR to investigate and resolve workplace complaints involving faculty, staff and students at the College. Serve as a Title IX investigator for the College
  • Facilitate employee relations, respond to inquiries and provide coaching and support to management, staff and faculty
  • Serve as point-of-contact for employees and supervisors related to performance management, performance improvement plans, and workers compensation matters
  • Provide consultation and advice to management, staff and faculty regarding human resources policies and procedures
  • Partner with the AVPHR to support human resource initiatives and human resource services for the College

Patrice Siffert

Associate Director for Human Resources-Employment and HR Services
Office of Human Resources
psiffert@hmc.edu
909.607.4154

  • Partner with the AVPHR to oversee recruitment, onboarding, and retention for staff, compensation and benefits, leave of absence coordination, Law Room training, and other HR services for the College.
  • Collaborate with hiring managers to provide guidance on exempt recruitment, support job postings for exempt and non-exempt positions, facilitate onboarding for faculty and exempt new hires
  • Process related employment changes for all existing faculty and staff
  • Serve as point-of-contact for compensation reporting, analysis and administration, including job descriptions and market research, benefit administration, and leave of absence coordination
  • Provide consultation and advice to management, staff and faculty regarding human resources policies and procedures

Risk Management and Emergency Preparedness & Safety

Theresa Lauer

Senior Director, Emergency Preparedness and Safety
theresa_lauer@hmc.edu
909.607.2760

  • Partner with the President’s Cabinet to lead the College’s efforts in the area of emergency preparation and safety
  • Ensure compliance with federal, state, and local regulations as pertains to emergency preparedness and safety
  • Coordinate disaster response activities, provide disaster preparedness training, and prepare emergency plans and
    procedures
  • Develop and oversee worker safety training programs
  • Analyze potential worker safety risks and develop measures to mitigate them

Adele Vuong

Business Affairs Administrator
Business Affairs Office
avuong@hmc.edu
909.607.1018

  • Partner with the Vice President for Administration and Finance/Treasurer and the Assistant Vice President for Business Affairs in coordinating communication with various constituencies, including Board materials and Business Office Leadership Team notes
  • Partner with various constituencies to continuously assess College’s risks; Manage risk assessment tool
  • Liaise with The Claremont Colleges Services Risk Management office and insurance carriers
  • Review contracts
  • Conduct compliance research and communicate policies to College community
  • Administer the College’s cell phone policy and allowance requests
  • Manage requests for College-issued purchase cards