Our Staff: Key Duties and Responsibilities

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Andrew Dorantes

Vice President for Administration and Finance/Treasurer
Business Affairs Office
ext. 18126

Mike Barber

Grounds Manager
Office of Facilities and Maintenance
ext. 77684

  • Oversee the maintenance and upkeep of the grounds on-campus, including lawns, trees, plants, parking lots, and walkways
  • Maintain the College’s fleet of vehicles, including golf-carts and maintenance vehicles
  • Generate and install various signage on campus
  • Maintain the College’s centrally-controlled irrigation system
  • Manage trash and recycle compactors and bins on-campus

Cynthia Beckwith

Assistant Vice President for Human Resources
Human Resources Office
ext. 18512

  • Provide leadership and management of human resource services that support the College’s strategic goals
  • Serve as the liaison with the Claremont University Consortium in the administration of faculty and staff group benefit plans, and oversee the administration of College benefits
  • Administer the College’s staff classification and compensation plan
  • Develop, recommend, implement, interpret, and administer employment policies, practices, and procedures and ensure compliance with federal and state employment laws
  • Develop and monitor the College’s Affirmative Action Plan

Elizabeth Bolivar-Mercado

Human Resources Analyst
Human Resources Office
ext. 74154

  • Support day-to-day operations of the Human Resources Office functions and responsibilities.
  • Perform data collection, analysis and reporting for internal and external surveys.
  • Prepare annual regulatory reports (e.g. Affirmative Action Plan, VETS 100)
  • Assist Business Affairs Office with data in the following areas: compensation, payroll, benefits, workforce, and general human resources business process.
  • Generate reports from Human Resources Management Systems

Ron Caldwell

Construction Manager
Office of Facilities and Maintenance
ext. 70297

  • Assist the Sr. Project Manager with managing design consultants, establishing estimates, issuing and managing contracts.
  • Work with project team to develop requests for proposals & coordinate pre-proposal job walks with designers, contractors and vendors.
  • Evaluate and make recommendations on all bidding documents.
  • Involve the project staff in the constructability, value engineering, and schedule/logistics aspects of the overall project during the pre-construction phase.
  • Initiate and maintain a comprehensive accounting of all known scope items and associated pricing during bidding and buyout.

Ramona Campoy

Assistant Manager, Dining Services
Human Resources Office
ext. 70419

  • Manage catering operations and work with clients to determine the needs of their event
  • Oversee catering events from start to finish, including contracts, set-up, menus and cleaning
  • Administer and maintain schedules for Dining Services staff
  • Provide oversight to the dining hall during meal times
  • Ensure that facilities meet all safety standards set forth by regulatory agencies

Heather Clark

Senior Accountant for Finance and Grants
Office of Financial Affairs
ext. 78604

  • Work with academic departments for Clinic Administration
  • Administer sponsored research programs and the pre and post award of grants and contracts
  • Review, audit, and approve hourly payroll, including student workers
  • Help to manage the Odyssey electronic Request-For-Check system and supervise the College’s purchase card program
  • Coordinate the A-133 research and development audit

Tim Crouch

Assistant Director for Administration and Assistant to the Treasurer
Business Affairs Office
ext. 71018

  • Perform special projects and analyses for the Business Affairs Office
  • Review contracts on behalf of the College
  • Serve as the Business Affairs Office liaison with the Associated Students of Harvey Mudd College
  • Manage the College’s purchase card program
  • Coordinate the campus-wide office supply purchasing system

Nancy Culbertson

Assistant Manager for Dining Services
Dining Services
ext. 75196

  • Assist the General Manager with ensuring that dining room operations are running smoothly
  • Manage all aspects of the cash handling in the dining room
  • Work with the Executive Chef to ensure that the menus and food dishes are prepared at a high level
  • Update the Dining Services’ menus available on-line and on the digital signage located in Hoch-Shanahan
  • Assist the General Manager with the research and development of new equipment and needed upgrades within the dining facilities

Lino Galaviz III

Custodial Manager
Office of Facilities and Maintenance
ext. 72399

  • Oversee the custodial services for the campus, including the cleaning of academic, administrative, and residential buildings
  • Supervise 24 employees to ensure a safe and sanitary environment for students, faculty, and staff
  • Direct services that include daily sanitizing and periodic and restorative cleaning
  • Oversee other functions that support the Office of Facilities and Maintenance including light maintenance work, event setups, and furniture moving
  • Supervise and maintain inventory control of custodial supplies

Eva Gomez

Human Resources Assistant
Human Resources Office
ext. 79700

  • Provide support to the Human Resources Office with the employment application process
  • Assist new employees, including conducting benefits orientations and assisting with new-hire paperwork
  • Serve as a general resource for faculty, staff, and students on human resources issues
  • Assist with payroll and the distribution of paychecks
  • Meet and greet prospective employment applicants

Troy Hansgen

Senior Director of Facilities
Office of Facilities and Maintenance
ext. 77350

  • Oversee central plant operations for the College
  • Leadership and oversight of maintenance, grounds, and custodial services
  • Oversight of project management services such as office moves and space renovations
  • Liaison between CUC and HMC constituents regarding power outage planning and response

James Hawley

Senior Project Manager
Office of Facilities and Maintenance
ext. 73603

  • Oversee new facilities development and renovation initiatives
  • Participate in campus planning efforts, architectural design, engineering services and construction administration
  • Work with architects, contractors, consultants, etc. and provide them with direction regarding project objectives, schedules, and budget

Chi Herrington

Business Affairs Coordinator
Office of Financial Affairs
ext. 72889

  • Review, audit, and approve hourly payroll, including student workers
  • Assist in the distribution of paychecks to campus constituents
  • Assist with the functions for the Business Affairs Office, including preparing W-9 forms, invoices, and data entry
  • Provide support to the Office of Student Accounts
  • Manage the calendar and schedule meetings for the for the Business Affairs Office

Deanna Huggins

Administrative Assistant
Office of Facilities and Maintenance
ext. 18126

  • Serve as the first line of contact with students, faculty and staff for the Office of Facilities and Maintenance
  • Assist with the processing and assignment of facilities work orders
  • Assist with the scheduling and use of meeting rooms and with key operations
  • Communicate service calls and needs to appropriate staff members
  • Assist with the day-to-day business operations for the Office of Facilities and Maintenance

Isabel Jordan

Facilities Operations Manager
Office of Facilities and Maintenance
ext. 73611

  • Manage the card swipe and key access systems for the College
  • Distribute and collect keys for all HMC constituents and coordinate re-keys for keys that are lost
  • Manage the summer housing program for summer residents, summer conferences, and programs, including the coordination of moves, damage inspection, and cleaning
  • Supervise the facilities use/reservation program and ensure that all event setups are coordinated
  • Direct the front desk operations for the Office of Facilities and Maintenance

Erik Karas

Financial Analyst
Office of Financial Affairs
ext. 18286

  • Assist with oversight of the College’s investment management
  • Develop various financial analyses, reports, forecasts, and financial models
  • Analyze financial and non-financial data in support of the Business Affairs Office and in response to external requests for information

Elizabeth Ladiana

Facilities Use Coordinator
Office of Facilities and Maintenance
ext. 74559

  • Manage room reservations for on-campus meetings and events
  • Coordinate facilities use and details with HMC constituents to ensure that their meeting requests are satisfied
  • Negotiate use/rental details and pricing with external vendors
  • Assist with parking issues on campus and responds to parking-related questions
  • Assist with the College’s annual summer conferences

Theresa Lauer

Senior Director of Operations and Emergency Preparedness
Office of Facilities and Maintenance
ext. 72760

  • Lead the College’s efforts in the area of emergency preparation and general employee safety
  • Oversee mailroom services for the College
  • Manage and oversee facilities use, key policies, summer housing, and student residential support services

Justin Low

Associate Director for Administration
Office of Facilities and Maintenance
ext. 70203

  • Serve as the primary contact for issues related to risk management and general liability for the College
  • Performs special projects and analyses for the Office of Facilities and Maintenance
  • Assists with emergency preparedness, training, and development

Scott Martin

Assistant Vice President for Business Affairs and Assistant Treasurer
Office of Financial Affairs
ext. 74667

  • Partner with the VP for Administration and Finance/Treasurer to oversee and manage the College’s fiscal operations, which includes financial transactions, budget preparation and monitoring, and year-end and financial reporting
  • Direct the daily operations of the Business Affairs Office and directly supervise budget management, general accounting, student accounts, and payroll and grants administration
  • Supervise and participate in the coordination and development of budgeting procedures for collecting and analyzing the annual operating budget
  • Oversee the College’s investment management and serves as the primary liaison to external investment managers
  • Supervise support for the College’s annual audit

Dave Matza

Maintenance Supervisor
Office of Facilities and Maintenance
ext. 78635

  • Supervise and manage the Plant Operations/Mechanical, Electrical, and Plumbing (MEP) systems
  • Supervise the building management systems, which includes investigating, troubleshooting, recommending, and following through on system repair, replacement, and/or improvement
  • Conduct on-site inspections of facilities to assess conditions and ensure compliance with applicable laws and regulations
  • Monitor the College’s physical plant, identifying opportunities to make physical and or operational improvements

Michael Nino

Mailroom Supervisor
ext. 18200

  • Coordinate the College’s mailroom operations in working with outside postal agencies
  • Ensure incoming and outgoing U.S. and campus mail is processed timely and accurately, including sorting and distribution
  • Provide assistance and consultation to HMC constituents who request help with mailing letters and packages
  • Notify constituents regarding arrival of special deliveries or packages
  • Assign and manage student mailboxes

Holly Pennington

Facilities and Maintenance Coordinator
ext. 74891

  • Manage the College’s facilities work order system, monitoring and assigning requests to facilities staff
  • Respond and communicate to constituents, as necessary, information regarding their work request
  • Manage documentation related to various College projects and operations

Miguel Ruvalcaba

General Manager
Dining Services
ext. 70424

  • Direct all food-related services for the College, including dining services, catering and Jay’s Place
  • Provide training for all employees in food and physical safety, customer service and recipe development
  • Work closely with campus administrators to provide the highest quality service and food for students, faculty and staff
  • Work with the Student Food Committee on implementing new menu ideas and arrange student events in the dining hall
  • Provide a sustainable environment for all guests in controlling waste and energy usage

Danette Sanchez

Budget Director
Office of Financial Affairs
ext. 72632

  • Prepare, distribute, and review various budget reports
  • Gather information to ensure that the annual budget forecast is complete and accurate
  • Assist various departments and constituents with questions and requests for information
  • Assist in the College audit and year-end close
  • Review and approve new vendor set-up forms

Kimberly Taylor

Associate Director of Human Resources
Human Resources Office
ext. 74096

  • Assist faculty and staff with work-related concerns and employment-related matters
  • Administer the College’s payroll process and time attendance system
  • Orient new faculty and administrative staff to benefits and serve as a liaison with the central benefits office for faculty/staff benefits
  • Develop and administer employment policies and practices
  • Oversee the recruitment and hiring process for administrative and support staff positions

Patricia Wang

Student Accounts Manager
Office of Student Accounts
ext. 18107

  • Bill and collect tuition, fees, and other charges related to students’ financial accounts
  • Process student charges, payments, credits, and refunds
  • Prepare monthly statements and manage payment plans, late fees, outside scholarships, and collections
  • Post financial aid funds in accordance with applicable federal, state, and institutional regulations
  • Respond to student and parent inquiries regarding student accounts