Our Staff: Key Duties and Responsibilities

* requires HMC Google Account to access

Andrew Dorantes

Vice President for Administration and Finance/Treasurer
Business Affairs Office
andrew_dorantes@hmc.edu
909.621.8126

Christina Albrigo

Administrative Coordinator
Office of Facilities and Maintenance
christina_albrigo@hmc.edu
909.607.3611

  • Manage the card swipe and key access systems for the College
  • Distribute and collect keys for all HMC constituents and coordinate re-keys that are lost
  • Manage the summer housing program for summer residents, summer conferences, and programs, including the coordination of moves, damage inspection, and cleaning
  • Assist with the facilities use/reservation and events program
  • Assist with the front desk operation for the Office of Facilities and Maintenance

Mike Barber

Grounds Manager
Office of Facilities and Maintenance
mike_barber@hmc.edu
909.607.7684

  • Oversee the maintenance and upkeep of the grounds on-campus, including lawns, trees, plants, parking lots, and walkways
  • Maintain the College’s fleet of vehicles, including golf-carts and maintenance vehicles
  • Generate and install various signage on campus
  • Maintain the College’s centrally-controlled irrigation system
  • Manage trash and recycle compactors and bins on-campus

Elizabeth Bolivar-Mercado

Human Resources Analyst
Human Resources Office
ebolivarmercado@hmc.edu
909.607.4154

  • Support day-to-day operations of the human resources office functions and responsibilities
  • Manage staff leaves of absence and Workers’ Compensation claims
  • Perform data collection, analysis and reporting for internal and external surveys
  • Prepare annual regulatory reports (e.g. Affirmative Action Plan, VETS 100)
  • Assist business affairs office with data in the following areas: compensation, payroll, benefits, workforce, and general human resources business process
  • Generate reports from human resources management systems

Ron Caldwell

Construction Manager
Office of Facilities and Maintenance
rcaldwell@hmc.edu
909.607.0297

  • Assist the sr. project manager with managing design consultants, establishing estimates, issuing and managing contracts
  • Work with project team to develop requests for proposals and coordinate pre-proposal job walks with designers, contractors and vendors
  • Evaluate and make recommendations on all bidding documents
  • Involve the project staff in the constructability, value engineering, and schedule/logistics aspects of the overall project during the pre-construction phase
  • Initiate and maintain a comprehensive accounting of all known scope items and associated pricing during bidding and buyout

Ramona Campoy

Assistant Manager, Dining Services
Human Resources Office
rcampoy@hmc.edu
909.607.0419

  • Manage catering operations and work with clients to determine the needs of their event
  • Oversee catering events from start to finish, including contracts, set-up, menus and cleaning
  • Administer and maintain schedules for dining services staff
  • Provide oversight to the dining hall during meal times
  • Ensure that facilities meet all safety standards set forth by regulatory agencies

Arlene Chubbuck

Financial System Accountant and Analyst
Office of Financial Affairs
achubbuck@hmc.edu
909.607.0352

  • Respond to inquiries regarding Workday’s policies, procedures, guidelines and reporting
  • Create and deliver Workday end-user training materials and programs
  • Assist various departments and constituents with questions and requests for information

Heather Clark

Senior Accountant for Finance and Grants
Office of Financial Affairs
heather_clark@hmc.edu
909.607.8604

  • Work with academic departments for clinic administration
  • Administer sponsored research programs and the pre and post award of grants and contracts
  • Help manage College’s purchase card program
  • Assist various departments and constituents with questions and requests for information, including inquiries related to Workday
  • Coordinate the A-133 research and development audit

Nancy Culbertson

Assistant Manager for Dining Services
Dining Services
nancy_culbertson@hmc.edu
909.607.5196

  • Assist the general manager with ensuring that dining room operations are running smoothly
  • Manage all aspects of the cash handling in the dining room
  • Work with the executive chef to ensure that the menus and food dishes are prepared at a high level
  • Update the dining services’ menus available on-line and on the digital signage located in Hoch-Shanahan
  • Assist the general manager with the research and development of new equipment and needed upgrades within the dining facilities

Lino Galaviz III

Custodial Manager
Office of Facilities and Maintenance
lino_galaviz@hmc.edu
909.607.2399

  • Oversee the custodial services for the campus, including the cleaning of academic, administrative, and residential buildings
  • Supervise 27 employees to ensure a safe and sanitary environment for students, faculty, and staff
  • Direct services that include daily sanitizing and periodic and restorative cleaning
  • Oversee other functions that support the Office of Facilities and Maintenance including light maintenance work, event setups, and furniture moving
  • Supervise and maintain inventory control of custodial supplies

Eva Gomez

Human Resources Assistant
Human Resources Office
eva_gomez@hmc.edu
909.607.9700

  • Assist with the day-to-day business operations for the Human Resources Office
  • Assist with the recruitment and hiring process for staff positions
  • Assist with orienting new staff to benefits and serve as a liaison with the Claremont University Consortium for staff benefits
  • Provide assistance in managing the College’s payroll process and time attendance system
  • Administer on-campus benefit programs such as the Dependent Collegiate Scholarship Program, Rideshare, dependent-use of Linde Activities Center and service recognition awards
  • Process requests for and maintain listing of Authorized Drivers
  • Process verification of employment requests for staff and faculty

Troy Hansgen

Senior Director of Facilities
Office of Facilities and Maintenance
troy_hansgen@hmc.edu
909.607.7350

  • Oversee central plant operations for the College
  • Leadership and oversight of maintenance, grounds, and custodial services
  • Oversight of project management services such as office moves and space renovations
  • Liaison between CUC and Harvey Mudd constituents regarding power outage planning and response

James Hawley

Director of Capital Projects
Office of Facilities and Maintenance
james_hawley@hmc.edu
909.607.3603

  • Oversee new facilities development and major renovation initiatives
  • Direct campus planning efforts, architectural design, engineering services and construction

Chi Herrington

Human Resources Associate
Human Resources Office
cherrington@hmc.edu
909.607.2729

  • Support day-to-day operations of the human resources office functions and responsibilities
  • Orient new faculty and staff to benefits and serve as a liaison with the Claremont University Consortium for faculty and staff benefits
  • Support the recruitment and hiring process for staff positions
  • Provide assistance in managing the College’s payroll process and time attendance system
  • Administer employment policies, practices, and procedures and ensure compliance with federal and state employment laws

Deanna Huggins

Administrative Assistant
Office of Facilities and Maintenance
deanna_huggins@hmc.edu
909.621.8126

  • Serve as the first line of contact with students, faculty, and staff for the Office of Facilities and Maintenance
  • Process invoices and journal vouchers for the office
  • Assist with the scheduling and use of meeting rooms and with key operations
  • Communicate service calls and needs to appropriate staff members
  • Assist with the day-to-day business operations for the Office of Facilities and Maintenance

Brandon Ice

Administrator for Business Affairs and Risk Management
Business Affairs Office
bice@hmc.edu
909.607.1018

  • Serve as the primary contact for issues related to risk management and general liability for the College
  • Perform special projects and analyses for the business affairs office
  • Review contracts on behalf of the College
  • Serve as the business affairs office liaison with the Associated Students of Harvey Mudd College
  • Administer the College’s cell phone and purchase card programs

Erik Karas

Investment Analyst
Office of Financial Affairs
erik_karas@hmc.edu
909.621.8286

  • Assist with oversight of the College’s investment function
  • Develop various financial analyses, reports, forecasts, and financial models
  • Analyze financial and non-financial data in support of the business affairs office and in response to external requests for information

Veronica Lagos

Facilities Safety and Administrative Coordinator
Office of Facilities & Maintenance
vlagos@hmc.edu
909.621.8252

  • Responsible for Student Payroll Services
  • Assist with the development, implementation, and administration of the HMC Emergency Operations Plan and Employee Safety Program
  • Assist with information and research gathering as it relates to compliance, regulatory agency requirements, special projects, or audit in accordance with state and federal codes, regulations and laws

Theresa Lauer

Senior Director of Administration, Emergency Preparedness and Employee Safety
Office of Facilities and Maintenance
theresa_lauer@hmc.edu
909.607.2760

  • Lead the College’s efforts in the area of emergency preparation and general employee safety
  • Oversee mailroom services for the College
  • Manage and oversee facilities use, key policies, summer housing, and student residential support services

Elizabeth Lawrence

Facilities Use Coordinator
Office of Facilities and Maintenance
elawrence@hmc.edu
909.607.4559

  • Manage room reservations for on-campus meetings and events
  • Coordinate facilities use and details with internal and external constituents to ensure that their meeting requests are satisfied
  • Negotiate use/rental details and pricing with external vendors
  • Assist with parking issues on campus and responds to parking-related questions
  • Assist with the College’s annual summer conferences

Heather Lindley

Business and Finance Assistant
Office of Financial Affairs
909.607.2889

  • Assist the Office of Student Accounts with preparing monthly student billing statements, entering student account data, and processing outside scholarships
  • Assist in the distribution of paychecks to campus constituents
  • Assist with the functions for the business affairs office, including preparing W-9 forms, invoices, and data entry
  • Manage the calendar and schedule meetings for the business affairs office
  • Support the BAO staff with scheduling meetings, preparing purchase card statements and receipts for review, and making travel arrangements
  • Assist with accumulation, analysis, and data entry of business affairs processes and reports
  • Assist with processing Study Abroad payments and reimbursements

Scott Martin

Assistant Vice President for Business Affairs and Assistant Treasurer
Office of Financial Affairs
scott_martin@hmc.edu
909.607.4667

  • Partner with the VP for administration and finance/treasurer to oversee and manage the College’s fiscal operations, which includes financial transactions, budget preparation and monitoring, and year-end and financial reporting
  • Direct the daily operations of the business affairs office and directly supervise budget management, general accounting, student accounts, and payroll and grants administration
  • Supervise and participate in the coordination and development of budgeting procedures for collecting and analyzing the annual operating budget
  • Oversee the College’s investment management and serves as the primary liaison to external investment managers
  • Assist various departments and constituents with questions and requests for information, including inquiries related to Workday
  • Supervise support for the College’s annual audit

Dave Matza

Maintenance Manager
Office of Facilities and Maintenance
dmatza@hmc.edu
909.607.8635

  • Supervise and manage the plant operations/mechanical, electrical, and plumbing (MEP) systems
  • Supervise the building management systems, which includes investigating, troubleshooting, recommending, and following through on system repair, replacement, and/or improvement
  • Conduct on-site inspections of facilities to assess conditions and ensure compliance with applicable laws and regulations
  • Monitor the College’s physical plant, identifying opportunities to make physical and or operational improvements

Dana Nagengast

Senior Director for Human Resources
Human Resources Office
dnagengast@hmc.edu
909.621.8512

  • Provide leadership and management of human resource services that support the College’s strategic goals
  • Serve as the liaison with the Claremont University Consortium in the administration of faculty and staff group benefit plans, and oversee the administration of College benefits
  • Administer the College’s staff classification and compensation plan
  • Develop, recommend, implement, interpret, and administer employment policies, practices, and procedures and ensure compliance with federal and state employment laws
  • Develop and monitor the College’s Affirmative Action Plan

Michael Nino

Mailroom Supervisor
michael_nino@hmc.edu
909.621.8200

  • Coordinate the College’s mailroom operations in working with outside postal agencies
  • Ensure incoming and outgoing U.S. and campus mail is processed timely and accurately, including sorting and distribution
  • Provide assistance and consultation to Harvey Mudd constituents who request help with mailing letters and packages
  • Notify constituents regarding arrival of special deliveries or packages
  • Assign and manage student mailboxes

Holly Pennington

Facilities and Maintenance Coordinator
holly_pennington@hmc.edu
909.607.4891

  • Manage the College’s facilities work order system, monitoring and assigning requests to facilities staff
  • Respond and communicate to constituents, as necessary, information regarding their work request
  • Manage documentation related to various College projects and operations

Miguel Ruvalcaba

General Manager
Dining Services
miguel_ruvalcaba@hmc.edu
909.607.0424

  • Direct all food-related services for the College, including dining services, catering and Jay’s Place
  • Provide training for all employees in food and physical safety, customer service and recipe development
  • Work closely with campus administrators to provide the highest quality service and food for students, faculty and staff
  • Work with the Student Food Committee on implementing new menu ideas and arrange student events in the dining hall
  • Provide a sustainable environment for all guests in controlling waste and energy usage

Danette Sanchez

Budget Director
Office of Financial Affairs
danette_sanchez@hmc.edu
909.607.2632

  • Prepare, distribute, and review various budget reports
  • Gather information to ensure that the annual budget forecast is complete and accurate
  • Assist various departments and constituents with questions and requests for information, including inquiries related to Workday
  • Assist in the College audit and year-end close

Kimberly Taylor

Associate Director of Human Resources
Human Resources Office
kimberly_taylor@hmc.edu
909.607.4096

  • Provide consultation and advice to management, staff, and faculty regarding employment-related issues
  • Administer the College’s payroll process and time attendance system
  • Orient new faculty and staff to benefits and serve as a liaison with the Claremont University Consortium for faculty and staff benefits
  • Oversee the recruitment and hiring process for staff positions
  • Manage faculty leaves of absence and Workers’ Compensation claims
  • Develop, recommend, implement, interpret, and administer employment policies, practices, and procedures and ensure compliance with federal and state employment laws

Patricia Wang

Student Accounts Manager
Office of Student Accounts
patricia_wang@hmc.edu
909.621.8107

  • Bill and collect tuition, fees, and other charges related to students’ financial accounts
  • Process student charges, payments, credits, and refunds
  • Prepare monthly statements and manage payment plans, late fees, outside scholarships, and collections
  • Post financial aid funds in accordance with applicable federal, state, and institutional regulations
  • Respond to student and parent inquiries regarding student accounts
  • Assist with processing Study Abroad payments and reimbursements