Refunds on Student Accounts

Refund Requests

Refunds on a student account can be made only if the account has an actual credit balance. They must be requested in writing using the Refund of Credit Balance (PDF) form. Refunds are not issued on credits created by “expected financial assistance.”

Refund Policies

Refunds for Changes in Course Load to Less than Full Time

A student who drops below 10 credits in a regular semester may be eligible for a partial tuition refund. Students dropping below full-time status (12 credits) but remaining registered for 10 credits or more are ineligible for a refund. A student who wishes to change course load to less than full-time must submit a Course Add/Drop Form and a Scholarly Standing Committee Petition to the Office of the Registrar. Students whose petitions are approved within the first 30 days of the semester are refunded according to the number of credits enrolled. No refunds are made after the 30th day of class.

Leave of Absence or Withdrawal During the Term

A student who wishes to take a leave of absence or withdraw from the College must speak with an Academic Dean (academicdeans@hmc.edu) to initiate the process. Please note that the leave is not considered complete until the student submits the required confirmation document.

Students who wish to withdraw must email the Registrar (registrar@hmc.edu) stating their intent to withdraw; no additional document is required.

No refunds are issued if a student leaves or withdraws without completing the appropriate process.

A student may receive a refund, less a pro-rata reduction of any scholarship or grant, subject to the following:

  • 100 percent refund of charges and fees is made if leave of absence or withdrawal occurs before the first day of classes
  • 75 percent refund of the tuition charge is made if leave of absence or withdrawal occurs before the 18th day of classes
  • 50 percent refund of the tuition charge is made if leave of absence or withdrawal occurs after the first 17 days of classes, but by the 30th day of class
  • No refund of the tuition charge is made after the 30th day of class
  • Refund of the board charge is on a pro-rata basis
  • No refunds of room charges or fees are made
  • Refunds are made by Harvey Mudd College of when the leave or withdrawal is processed by the College.

Questions regarding leave of absence or withdrawal should be directed to the Academic Deans at academicdeans@g.hmc.edu. Questions regarding the College’s refund policy or procedure should be directed to the Office of Student Accounts at student_accounts@hmc.edu or 909.621.8107.