Notary Public Services

At this time, the Division of Student Affairs does not offer on-campus Notary Public services.

Students, faculty, and staff who require notary services may visit a local notary provider in the Claremont area. This page is intended to help you prepare for your appointment.

Where to Find Notary Services

Notary services are commonly available at:

  • Local banks and credit unions (may be free for account holders)
  • UPS Store locations
  • Postal/shipping centers
  • Private notary offices
  • Some law offices

We recommend contacting the provider in advance to confirm:

  • Appointment requirements
  • Accepted forms of identification
  • Fees
  • Whether your specific document can be notarized

Before Your Appointment: Important Information

A Notary Public cannot provide legal advice or determine which type of notarial act is required for your document. It is your responsibility to arrive knowing:

  • What document needs to be notarized
  • Whether the document requires an Acknowledgment or a Jurat

Please review your document carefully before your appointment.

Common Notarial Acts

Acknowledgment

The document may already be signed. The notary confirms that you acknowledge signing the document.

Jurat

The document must be signed in the presence of the notary, and you will swear or affirm that the contents are true and accurate.

What to Bring

Please bring all of the following to your appointment:

  • Yourself
  • An acceptable form of identification
  • The document to be notarized, along with any related forms required for that document

Acceptable Forms of Identification

  • State-issued driver’s license
  • State-issued identification card
  • U.S. passport (issued by the U.S. Department of State)
  • U.S. military ID
  • State, county, or local government ID
  • Permanent Resident Card (“Green Card”) issued by U.S. Citizenship and Immigration Services
  • Foreign passport
  • Driver’s license officially issued in Mexico or Canada
  • Identification deemed acceptable by the U.S. Department of Homeland Security

If you do not have an acceptable form of identification, you must bring a credible witness who does.

Copy Certification by Document Custodian (Important)

Notaries in California cannot notarize copies of documents. However, a Copy Certification by Document Custodian may be notarized instead.

If you need to certify a copy (for example, a student visa or ID):

  • Bring the copy and a completed Document Custodian letter, or
  • Email the letter in advance so it can be printed for your appointment

This notarial act is completed as a Jurat, and the letter must be signed in the presence of the notary.

Sample Language: Copy Certification by Document Custodian

Date:
RE: Copy Certification by Document Custodian for [Name of Document]

I, [Your Name], attest to the accuracy of the attached copy of [Name of Document].

Printed Name
Signature (signed in the presence of the notary)

If you have questions about campus services, please contact the Division of Student Affairs.