Notary Public Services

The Division of Student Affairs offers free Notary Public services for Harvey Mudd College students, faculty, and staff.

Notary services are provided by Elizabeth Alvarado-Ramirez, who is commissioned by the State of California.

Appointment Scheduling

Notary services are available by appointment only.

  • Schedule an appointment: Calendly.com/ealvaradoramirez
  • Location: Platt Campus Center, 340 E. Foothill Blvd
  • Phone: 909.607.7916

A valid, acceptable form of identification is required at the time of your appointment.

Before Your Appointment: Important Information

A Notary Public cannot provide legal advice or determine which type of notarial act is required for your document. It is your responsibility to arrive knowing:

  • What document needs to be notarized
  • Whether the document requires an Acknowledgment or a Jurat

Please review your document carefully before your appointment.

Common Notarial Acts

Acknowledgment

The document may already be signed. The notary confirms that you acknowledge signing the document.

Jurat

The document must be signed in the presence of the notary, and you will swear or affirm that the contents are true and accurate.

What to Bring

Please bring all of the following to your appointment:

  • Yourself
  • An acceptable form of identification
  • The document to be notarized, along with any related forms required for that document

Acceptable Forms of Identification

  • State-issued driver’s license
  • State-issued identification card
  • U.S. passport (issued by the U.S. Department of State)
  • U.S. military ID
  • State, county, or local government ID
  • Permanent Resident Card (“Green Card”) issued by U.S. Citizenship and Immigration Services
  • Foreign passport
  • Driver’s license officially issued in Mexico or Canada
  • Identification deemed acceptable by the U.S. Department of Homeland Security

If you do not have an acceptable form of identification, you must bring a credible witness who does.

Copy Certification by Document Custodian (Important)

Notaries in California cannot notarize copies of documents. However, a Copy Certification by Document Custodian may be notarized instead.

If you need to certify a copy (for example, a student visa or ID):

  • Bring the copy and a completed Document Custodian letter, or
  • Email the letter in advance so it can be printed for your appointment

This notarial act is completed as a Jurat, and the letter must be signed in the presence of the notary.

Sample Language: Copy Certification by Document Custodian

Date:
RE: Copy Certification by Document Custodian for [Name of Document]

I, [Your Name], attest to the accuracy of the attached copy of [Name of Document].

Printed Name
Signature (signed in the presence of the notary)