Guide for Faculty, Staff and Student Employees Returning to Campus

Last Updated May 20, 2022.

This guide is for faculty, staff and students who are employed in some capacity at Harvey Mudd College. Students who are not employed should refer to Residential Requirements in Response to COVID-19. We will continue to update the guide as needed.

Guiding Principles

Harvey Mudd College’s resources and procedures for responding to the COVID-19 pandemic are deeply rooted in the College’s educational mission while promoting the safety and well-being of our faculty, staff and students. We want to provide an environment where our faculty and students may continue engaging in learning together as safely as possible while providing the high-quality educational experience our community treasures.

We are deeply committed to open and ongoing communications on the status of our efforts as well as the opportunities to adjust and improve them as the situation evolves. We realize that as we continue to respond to the COVID-19 pandemic we will need to be flexible and adapt to whatever changes occur. As such, this is considered a “living document” that will be updated as needed.

College Expectations and Guidelines

HMC is currently offering a pilot remote work program. Area vice presidents, in conjunction with leadership teams in their respective areas, will assess and coordinate staffing (both on and off campus) so that we can provide a robust curricular and co-curricular experience, can better manage access to required research, classroom and work environments, and access on-site resources necessary to conduct our work in support of the College’s educational mission.

It is the expectation that individuals approved to work remotely are working from California. Questions should be directed to your respective area vice president or to the Office of Human Resources.

Health and Safety Guidelines

All faculty, staff and student employees have a responsibility to protect themselves as well as other members of the Harvey Mudd College community. If you are experiencing symptoms of COVID-19, we ask that you test immediately, regardless of your vaccination status. Please do not return to work until you have been cleared by the Office of Human Resources to return to work.

If you test through Student Health Services (SHS), you will receive a notification from SHS with your results. The Office of Human Resources also will be notified if you test positive for COVID-19. If you test outside of SHS and are positive and working on campus, you should immediately contact your supervisor and Human Resources to share your results so that contact tracing may begin. Include the date of your test, the date of your results and when you were last on campus in your email.

Faculty, staff and student employees who are pregnant or who have been instructed to return to work on campus and have a medical condition that places them in a higher risk group should contact their direct supervisor and the Office of Human Resources to discuss your options, including requesting ADA Reasonable Accommodations.

Additionally, Harvey Mudd College has implemented a COVID-19 Prevention Program that aligns with the California Department of Industrial Relations Cal/OSHA emergency temporary standards on COVID-19 infection prevention.

Health and Safety Practices

Personal Symptom Monitoring

The College will no longer require the use of the daily symptom screening questionnaire; however, we require employees monitor themselves for new or unusual symptoms prior to arrival to campus each day. If employees do have symptoms, they should report them to their supervisor and not come to campus.  Employees must be free of any symptoms potentially related to COVID-19 to report to work on campus.

Face Masks

Effective May 23, 2022 the College moved to become a “mask friendly” campus. This means that medical grade face coverings may be worn by anyone at any time on campus but are not universally required. You may wish to wear a face covering if you are uncomfortable with being unmasked, if you are immunocompromised, or if you have not been vaccinated, and you should feel free to do so. Please note that faculty may still require students participating in summer courses or in summer research to wear masks, and masks may still be required when participating in indoor conferences or events at the discretion of the event organizers.

To obtain a suitable disposable mask/respirator, please visit the Office of Facilities and Maintenance located in the basement of Platt Campus Center or contact F&M at facilities@g.hmc.edu. Employees exempted from wearing face masks due to a medical condition, mental health condition, or disability shall wear an effective non-restrictive alternative, if their condition or disability permits it. If you need assistance, contact Theresa Lauer (tlauer@hmc.edu), senior director for facilities, emergency preparedness and safety.

Physical (Social) Distancing

Physical distancing is not required on campus. However, we strongly encourage people who need to meet in larger groups to do so outdoors as much as possible. Previous limitations on the sizes of meetings or gatherings are lifted.

Hand Hygiene

While not a requirement, it is important to frequently wash your hands with soap and water for at least 20 seconds. If soap and water are not readily available, you can use a hand sanitizer that contains at least 60% alcohol (All College-provided hand sanitizers available in stations across the campus are in compliance with CDC recommendations).

Gloves and Other Personal Protective Equipment

Employees in dining services and those carrying out specific cleaning roles as well as faculty and students in certain laboratory situations should use gloves as part of PPE (personal protective equipment). Faculty, staff or student employees who have questions should contact Theresa Lauer, senior director for facilities, emergency preparedness and safety.

Enhanced Cleaning of Campus Buildings

Cleaning is conducted on a regular basis by our trained building attendant staff. Including disinfecting frequently touched surfaces such as doorknobs, elevator buttons, handrails, handles and bathroom surfaces.

Personal Disinfection

Disinfecting cleaning supply stations are available in each academic and administrative building for your convenience. Although cleaning is conducted on a regular basis, you are encouraged to wipe down surfaces in workspaces that might be used by someone else, including things like copiers, telephones, break room surfaces, etc. After each use of a break room or space, employees are encouraged to clean the shared surfaces. In this way, each faculty, staff or student employee can help one another by disinfecting shared surfaces that F&M may not realize have been used during your time on campus.

Coughing/Sneezing Hygiene

Cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your elbow and wash your hands immediately afterward.

Testing Policy

The College implemented specific testing requirements for employees. For details on the testing program, visit COVID-19 Testing Policy for Faculty and Staff.

Vaccination Policy

The College implemented requirements for vaccinations and booster shots. For details on the vaccination policy, including booster shots, visit COVID-19 Vaccination Policy.

COVID-19 Exposure and Quarantine

The CDC issued guidance concerning the length of time a person who comes in close contact (within six feet for 15 minutes or more over a 24 hour period) or test positive for COVID-19 must isolate/quarantine. The CDC guidance notwithstanding, California employers are still required to comply with isolation and quarantine standards promulgated by Cal/OSHA.

Faculty, staff and student employees who test positive for COVID-19 should self-isolate at home or in their residence hall room until they have recovered and should contact their supervisor who will coordinate with human resources. Clearance to return to work will be managed and communicated by human resources and based on current applicable federal, state and local guidance.

Student Health Services will contact the individual who has tested positive to conduct contact tracing. Human resources or potentially other health officials (including Los Angeles County Public Health) may contact the supervisor if further contact tracing of the COVID-19 positive individual is needed; however, protected health information will not be disclosed.

Being on Campus

Campus Signage

We encourage you to pay close attention to posted signage and to follow the instructions carefully to protect all members of our community.

Business and Personal Travel

College-sponsored air travel, subject to approval by the area vice president, has resumed. Given the successes we have seen in using alternative measures for meetings with constituents outside of Claremont, we encourage departments/offices to carefully review and discuss whether travel is truly necessary. Based on your vaccination status, we encourage you to review the latest travel information and travel-related notices from the CDC and U.S. Department of State. Keep in mind that any international travel, if allowed, still carries a risk that you might be quarantined or prevented from returning to the U.S.

Visitors

Approved visitors must believe themselves to be free of COVID-19 symptoms. The Office of Admission will once again allow visitors to come indoors during campus tours but will require them to wear face coverings when indoors. Visitors may remove their face coverings when outside. We will no longer require proof of vaccination or negative COVID-19 test for HMC visitors.

We will continue to monitor COVID-19 developments and will adjust our policy if considered necessary.

Vendors

Approved vendors will be allowed on campus; however, they must check in advance with the staff/faculty they are meeting or performing work for. The area vice president and department leader are responsible for ensuring they are following HMC’s protocols for safety. Vendors must believe themselves to be free of COVID-19 symptoms.

Mental and Emotional Well-being

Faculty and Staff

Harvey Mudd College participates in the Optum Employee Assistance Program to provide mental and emotional well-being resources to faculty and staff. Information on the program, including how to access the benefit, is available on the Benefits page of the human resources website. If you have questions about how to access this benefit, please contact the Office of Human Resources. Additional resources for coping with stress during the pandemic are available on the CDC website.

Student Employees

Student employees needing assistance are encouraged to contact Monsour Counseling and Psychological Services at 909.621.8202. For after-hours emergencies, call the number and dial “1” when prompted to be connected with an on-call therapist.

Additional Resources

Home Quarantine Instructions for Close Contacts of COVID-19

Home Quarantine Instructions for Close Contacts to COVID-19 | Instrucciones sobre cuarentena en el hogar para contactos cercanos con la Enfermedad del COVID-19.

Home Isolation Instructions for People with COVID-19

Home Quarantine Instructions for Close Contacts to COVID-19 | Instrucciones de Aislamiento en el Hogar para Personas con la Enfermedad del COVID-19.

What to Do if You are Sick

The College will work with staff to determine sick leave eligibility and we will work with faculty and student employees to identify alternative arrangements.

Learn About Symptoms & What To Do If You Are Sick | Qué hacer si está enfermo.

Taking Care of Someone Sick

If you cannot work because you are caring for an individual who is subject to a federal, state or local quarantine or isolation order, or who has been advised by a health care provider to self-quarantine due to COVID-19, please contact the Office of Human Resources at hr@hmc.edu. HR will partner with faculty and staff on available options.