Residential Requirements in Response to COVID-19

This page has been updated with the most recent guidance from the Los Angeles County Department of Public Health (LACDPH), effective Aug. 20, 2021.

These residential requirements are in addition to the policies located in the Student Handbook and are based on COVID-19 safety and response requirements from the Centers for Disease Control and Prevention (CDC) and Los Angeles County Department of Public Health (LAC DPH). Residential students must agree to these requirements as well as the 2021–2022 Student Enrollment Agreement prior to approval to live on campus for the 2021–2022 academic year. The requirements in this document are reflected at Stay Safe @ Mudd and supersede policies contained within the Student Handbook in the event there may be conflict between the two. Students who choose not to follow these requirements may be referred for violations through the student conduct process and, if found responsible, will be subject to sanctions including parental notifications, and/or removal from the residence halls. These requirements will be revisited and changed based on our ongoing response to COVID-19 and may be stricter depending on the current state of the pandemic at HMC. Please direct any questions to the Office of Housing and Residence Life at reslife@hmc.edu.

Academic Accommodations Due to Illness

Students who are in quarantine or isolation due to COVID-19 illness or exposure should reach out to the academic deans (academicdeans-l@g.hmc.edu) for support. The academic deans can communicate with faculty on behalf of the student and request extensions and/or excused absences. Faculty have full discretion for granting extensions and excused absences for their courses; however, faculty will provide reasonable accommodations where possible for students with documented medical issues. If a student misses an extensive amount of class due to COVID illness, they should discuss their options with one of the academic deans.

Students with underlying health conditions should register with HMC’s Student Disability Resources through the AIM portal. The College will work with students who have a documented disability to provide reasonable accommodations.

Air Circulation and Residence Hall Ventilation

Currently, all guidance from the CDC and the LAC DPH has not indicated any concerns with shared vents in living spaces. The main recommendation is to increase outside air circulation as much as possible by opening doors and windows wherever feasible. All College buildings have well maintained properly functioning ventilation systems and as long as social distancing is adhered to, we do not anticipate the spaces that have shared vents presenting health risks to our students.

Arrow Vista Apartments

The Arrow Vista Apartments rented by the College will be considered “on campus housing” for the 2021–2022 academic year. At Arrow Vista, students will be supervised by a professional staff member and are expected to follow all of the same requirements outlined in this document.

Assistance Animals

As stated in the HMC Assistance Animal Policy, owners are responsible for the care and supervision of an assistance animal at all times. HMC is not responsible for supervising and caring for an assistance animal in the case that an owner is unable to do so. Students should work with Student Accessibility Services at ability@g.hmc.edu in regard to this issue.

Card Access

Students will only have ID card access to their own residence hall and rooms/suites. Students’ guests are limited to 5C students only. Outside guests, including students who do not attend The Claremont Colleges, family members, friends from home, etc., are not permitted on campus or in College housing (including Arrow Vista) per our COVID-19 protocols. 5C guests must wear face masks when visiting other students in residence halls.

Students who belong to a club or organization that has a designated storage space in a residence hall or building on campus where they do not reside may request access through the Office of Housing and Residential Life at reslife@hmc.edu.

Case Ls, Drinkward Os, and Suites

Case Ls and Drinkward Os

Students are required to wear face masks in the hallways of the Case Ls and Drinkward Os.

Suites

Suites are considered the students’ household, and therefore students who reside in suites are not required to wear masks in their suite lounges. All guests are required to wear face masks.

Cleaning

Facilities and Maintenance Cleaning Protocols

Using current CDC and LAC DPH recommendations and following the manufacturer’s instructions for EPA approved disinfectants, staff will disinfect restrooms three times daily including all “high-touch” surfaces such as counters, doorknobs, light switches, restroom fixtures, toilets, showers and trash cans. Additionally, staff will be assigned to continually sanitize common use areas throughout campus such as tables and chairs in our dining facilities, handrails, stairwells, restrooms, and elevators to disinfect these high traffic high touch areas. While cleaning, staff will follow social distance protocols and wear the appropriate personal protective equipment. The facilities and maintenance office will continue to monitor CDC and LAC DPH recommendations and will modify the cleaning and sanitizing process, as considered necessary.

Student Cleaning Expectations

Students are highly encouraged to frequently sanitize the high touch areas within their personal residential spaces such as counters, doorknobs, light switches, keyboards, phones and other areas used throughout the day. Cleaning supplies will be made available in various locations throughout the campus for use by students, but they are also expected to pack and bring their own personal cleaning supplies for their residence hall rooms/suites. Common bathrooms in hallways will be cleaned by facilities and maintenance. Students living in suites will be expected to clean their own restrooms.

Common Spaces

Community Rooms in Residence Halls

Community rooms such as lounges inside the residence halls will be open to groups no larger than 10.

Community Kitchens in Residence Halls

Community kitchens (not kitchens in individual suites) inside the residence halls will be open, and students will need to sign up for times to use the kitchens. A sign-up sheet will be provided to students on August 29 via email by the proctors.

Courtyards

Students will be permitted to gather in small numbers (10 students or fewer) in the residence hall courtyards. Students must follow the requirements that are posted in these areas and follow social distancing and face mask regulations at all times. Courtyards will be allowed to have a maximum of four groups of 10 at the same time. Students using the spaces must scan into provided QR codes for the four quadrants of the courtyard.

Elevators

When utilizing elevators on campus, priority should be given to those with mobility-related limitations. Elevator usage will be limited to three people per time. Masks are required when using the elevator.

Honnold Library Services

The Honnold Library will be open for students to physically pick up books or study in the building. Students can also order books online for pick-up and many materials are available virtually.

Huntley Bookstore

The Huntley Bookstore has remained open and will continue to remain open throughout the fall semester to support students and the campus community. Starting August 23 the hours will be Monday to Friday from 9 a.m. to 5 p.m. Currently the store is open Monday to Friday from 10 a.m. to 4 p.m.

Students are encouraged to order books early, and ship to their home. Shipping is free for orders over $65, and $7.50 for orders under $65. There is also a 30% off promotion for new students and their families and the Huntley Bookstore will send an email that contains the 30% off promotion information to new students soon.

COVID Safety Plan

The Huntley Bookstore is taking the same precautions you’ve experienced at many other retail stores such as:

  • Face masks required for all staff and customers.
  • Thorough cleaning, including wiping down commonly touched surfaces.
  • Promoting social distancing by limiting the number of customers in the store.

Additionally, the store will offer limited contact/curbside pickup for the first two weeks from 10 a.m. to 4 p.m. This will take place near the bookstore courtyard entrance on Dartmouth Ave. Directional signs and posters will help direct students to this area. Mailroom delivery will also be offered for the first two weeks of class for schools that have students on campus. Students can order online and select ‘Mailroom Delivery’ from the delivery options.

Laundry Facilities

Community laundry facilities in the residence halls will be open with strict limitations. No more than five students will be permitted to use a community laundry facility at a time, must wear a face mask while using the laundry room, must bring their own laundry supplies and take them with them when they leave and will be required to thoroughly clean the space after use. Signs with instructions will be posted in these spaces.

Linde Activities Center (LAC)

At this time, the Linde Activities Center (LAC) will be open for student use with the following requirements in place. The weight/fitness room will be open for student use seven days a week. Masks are to be worn at all times, even when walking to and from various exercise machines. QR codes will also be posted outside of the weight/fitness room and gymnasium; students will be expected to scan in before working out. Furthermore, students will be required to disinfect individual exercise equipment, mats, and machines before and after use.

Mailroom

Students will be permitted to pick up their mail while following strict social distancing requirements and wearing face masks.

Study Rooms

No more than five students will be allowed in study rooms. Students must wear face masks in study rooms at all times.

Contact Tracing

HMC will work in tandem with SHS to contact trace, provide resources and medical care for exposed and infected individuals, and communicate with the community.

All Cases will be reported to the Los Angeles County Department of Public Health, and HMC will assist public health with access to lists of and contact information for all who may have had close contact with the case, e.g. class lists, on-campus roommates, employee lists, and any other requested information that helps public health identify and interview cases and close contacts.

Cases and Close Contacts

  • All cases will be quickly isolated
  • All close contacts will receive targeted testing while in quarantine
  • Those who are isolated and quarantined will receive the services and resources that they need
  • HMC will rapidly communicate with the campus community
  • Working with public health, as requested, HMC will ensure that all exposed close contacts are notified of their potential exposure and risk for developing the disease while protecting the case’s privacy.
  • HMC will rapidly communicate with all employees, students, and the public before, during, and after an outbreak of COVID-19.

COVID-19 Diagnosis or Exposure

Students are required to notify the Division of Student Affairs (DSA) and Student Health Services promptly if they have tested positive for or have been diagnosed with COVID-19 or have, within the past 14 days, had close contact (close contact is defined as someone who was within six feet for a total of 15 minutes or more within a 24 hour period, regardless of whether the contact was wearing a mask) with someone who has tested positive for or has been diagnosed with COVID-19.

If a student believes they may have COVID-19 or if they are experiencing signs and symptoms, they should immediately isolate and contact Student Health Services at 909.621.8222 and the Division of Student Affairs (DSA) ASAP by calling the proctor on call to get a hold of the dean on call at 909.717.7183 or emailing dean_of_students@hmc.edu. See “Isolation and Quarantine” for further details about protocols students must follow after being diagnosed positive for COVID-19 or have been exposed to someone with COVID-19.

COVID-19 Vaccination Requirement

Unless a student has received an approved exemption, all students are required to be fully vaccinated against COVID-19. You will not be permitted to move in if you have not communicated your vaccination plans to the college. In addition, you will be removed from courses if you have not uploaded your vaccination information.

Departure From Campus

Students are permitted to leave campus as there is no bubble for the fall semester. Students are permitted to visit the other 7C campuses or have 5C visitors at HMC. Students will be permitted to exercise outdoors independently (e.g. jogs, runs, or bike rides) off-campus as long as they adhere to COVID-19 safety precautions including physical distancing and wearing face masks (requirements may vary by city and/or county).

Travel

Students should limit their travel for the fall semester to avoid exposure.

Dining Facilities and Protocols

Dining Services On Campus

In an effort to manage the area on campus that will be the most heavily visited, for the fall semester, use of Hoch-Shanahan Dining Commons will be limited to Harvey Mudd students and DSA staff who live on campus. All others (e.g. faculty, staff who do not live on campus, non-HMC students, guests and visitors) will have some meal options available (e.g., beverages, pastries, breakfast items and lunch items) to order and purchase from the Café. Food may be ordered and purchased at the Café or pre-ordered via a mobile app and picked up at the Café. Seating will not be permitted inside the Café. Food may be eaten outdoors or by an individual alone in an office behind closed doors. HMC faculty, staff and students should limit meal gatherings to outdoors and in groups of 10 or fewer. HMC also advises HMC constituents that if they meet off campus for a work-related meal, that they limit gatherings to 10 or fewer.

Reservations of private dining rooms (PDRs) will be limited to students during times when the dining hall is open. Faculty and staff will not be permitted to use these rooms until further notice. Additionally, until further notice, the dining hall will not provide catering services. We will monitor the situation, reassess and adjust as necessary.

Events and Gatherings

Mudd students will be allowed to meet in small groups, under the requirements described below.

Guidelines for Gatherings

  • As a reminder, HMC students may not attend parties at the other 7Cs including Welcome and Orientation events until further notice. We will revisit this policy as the semester goes on. 7C religious groups, clubs, and intervarsity sports are allowed as long as face masks are worn.
  • Gatherings will be limited to no more than 10 people. Residence hall courtyards will be allowed to have a maximum of four groups of 10 at the same time while socially distanced. QR codes will be placed in the courtyard for students to scan.
  • Study groups and socializing where no eating/drinking is taking place while wearing face masks will be allowed in lounges as long as it is no larger than 10.
  • Violations of the gathering policy will result in disciplinary action.
  • Regulations for courtyard spaces:
    • Only 10 people maximum per group
    • Groups of 10 or less must maintain social distancing with other groups
    • Masks are strongly recommended when not eating or drinking
    • Drinking games are allowed outdoors with no sharing of drinks
    • No food or drink sharing
    • No bar openings
    • Gatherings must happen in designated areas only and using the QR codes
    • All people attending a gathering must scan into the courtyard via QR code

Emergency Response and Dean On-Call Protocol

On-call services from DSA and Campus Safety will still be available to students living on campus. In the event of an emergency, students can immediately contact the proctor on-call at 909.717.7183 or Campus Safety at 909.607.2000. In the case of an illness not requiring immediate emergency care, Student Health Services can be contacted at 909.621.8222.

When possible, on-call responses may occur virtually via Zoom, phone call, text message, or email. If an in-person response is needed, the on-call staff and student(s) requiring assistance will wear personal protective equipment (PPE) at all times. Students will be connected with Student Health Services (SHS), Monsour Counseling and Psychological Services (MCAPS), and/or telehealth services. See “Health and Wellness” below for more details on how these resources will operate.

HMC staff (including proctors and on-call staff) are not permitted to transport students for medical care and will not accompany students to the hospital. If an incident is life-threatening, or otherwise dangerous, and if hospitalization is necessary, students will be transported via ambulance and the student’s emergency contact will be notified.

Face Masks and Physical Distancing

HMC is following the Los Angeles County requirements and guidance regarding face masks. Face masks that are worn over the nose and mouth must be worn indoors by all students regardless of vaccination status. Face masks are not required indoors if you are actively eating or drinking or alone in a separate room or office with the door closed. Masking outdoors is strongly encouraged unless actively eating or drinking.

Guests

Students’ guests are limited to 5C students only. Outside guests, including students who do not attend The Claremont Colleges, family members, friends from home, etc., are not permitted on campus or in College housing (including Arrow Vista) per our institutional COVID-19 protocols. 5C guests must wear masks when visiting other students in residence halls.

Health and Wellness

Monsour Counseling and Psychological Services (MCAPS)

MCAPS is open from 8 a.m. to 5 p.m. for appointment scheduling. Students are expected to first call 909.621.8202 to determine with MCAPS whether an online or in-person meeting is appropriate to meet the needs of the student. MCAPS will have both in-person and online counseling available in the fall, and will continue to offer crisis counseling for students.

Student Health Services (SHS)

SHS will continue to operate during the academic year. Medical services through SHS can be received on an appointment basis. Walk-in appointments will not be allowed due to COVID-19 pandemic-related restrictions. As a result, same-day appointment availability will be expanded to accommodate most students in a timely manner. SHS can be contacted at 909.621.8222. Review the SHS website to get more detailed information about the services provided.

Students may also choose to receive medical care through local community physicians, urgent care facilities, or hospitals that are covered in their network, utilizing their private medical insurance or Student Health Insurance Plan (SHIP). Please contact your insurance company directly to verify that a provider is covered by your insurance plan prior to obtaining services.

7C Health

A resounding success in 2020–2021, 7C Health will continue at The Claremont Colleges in 2021–2022. Students can receive free, 24/7 health care from licensed providers through the online platform. You can sign up at 7C Health using your HMC login.

  • Medical (includes prescription access)
  • Mental health (TalkNow)
    • Unlimited on-demand counseling sessions
    • Expanded this year to also include scheduled counseling with the same provider (12 free sessions)

Isolation and Quarantine Procedures

If you are experiencing symptoms of COVID-19 or if you are unvaccinated and have been in close contact (close contact is defined as someone who was within six feet for a total of 15 minutes or more within a 24-hour period, regardless of whether the contact was wearing a mask) with a person with a confirmed or suspected diagnosis of COVID-19 in the past 10 days, it is critical that you stay in your room and contact the Division of Students Affairs (DSA) at dean_of_students@hmc.edu. Students experiencing symptoms should call Student Health Services (SHS) at 909.621.8222 to get evaluated. If COVID-19 testing is recommended, then it will be performed at SHS, along with any other testing and/or treatments recommended by SHS.

Unvaccinated students with close contact, who do not develop COVID-19 symptoms, may return to classes when 10 days have passed since the last known close contact. If the unvaccinated student develops symptoms, the person may return if they meet the criteria required to return after a COVID-19 case (24 hours passed since a fever of 100.4 or higher has resolved without the use of fever-reducing medications; COVID-19 symptoms have improved, and at least 10 days have passed since COVID-19 symptoms first appeared).

If you come into close contact with someone with suspected or confirmed COVID-19, are asymptomatic, and you are fully vaccinated, you should contact DSA at dean_of_students@hmc.edu as soon as possible to inform them. You will be placed in modified quarantine where you will be allowed to attend classes and only pick up food to go from the dining hall, while masked. However, you should not remove your mask or eat in the dining hall. Do not meet with others on or off-campus. You should take a COVID-19 test in three to five days and once you receive a negative test, you can end your modified quarantine.

  • Students should remain on campus in their residence, except for continuing to attend on-campus classes and academic activities if they are consistently and correctly masked and remain asymptomatic. They are not allowed to participate in on- or off-campus social activities until they receive a negative test result or have completed modified quarantine for the full 10 days. This includes attending or playing in sporting events, team practices and training, or competitions
  • While on modified quarantine, the student should not go to any indoor public- or community- setting that is off-campus, such as restaurants, bars, markets, and offices among others, nor attend any outdoor gathering off-campus.

During Isolation and Quarantine

  • All students will receive surgical masks, regular check-ins from SHS and On-Call Deans, as well as information about what to do if their symptoms worsen or become dangerous.
  • Students will receive cleaning supplies to maintain their rooms and keep their bathrooms and common areas clean.
  • Meals, mail and medications will be delivered to all students for the duration of their isolation.
  • Students who are in isolation due to COVID-19 illness or exposure will be connected to the academic deans (academicdeans-l@g.hmc.edu) for support.

Lockouts

Residents who become locked out of their room should contact their proctor. If locked out Sunday to Thursday, after 10 p.m., and Friday to Saturday after midnight, students should contact Campus Safety at 909.607.2000.

Move-In and Move-Out Procedures

All students will be permitted three hours to move in and may have two people to help them move into their residence hall rooms. Upon arrival to campus, students will be required to wear face masks, use hand sanitizer, and adhere to all posted signs and instructions from staff/volunteers. Any helper(s) will also be expected to follow COVID-19 policies and protocols and will need to leave campus at the end of the designated three hours.

Platt Campus Center Update

Platt is currently being renovated and the living room will not be accessible for student use until October. The following DSA offices will be accessible to students in Platt:

  • The DSA Main Office
  • Academic Resources and Student Success
  • The Office of Career Services
  • Residence Life and Housing

Due to the ongoing renovations, the following offices will have temporary spaces:

  • The Office of Institutional Diversity and International Student Services will be temporarily located in the Riggs Room in the LAC (2nd floor)
  • The Office of Community Engagement will be temporarily located in the Homework Hotline room in the LAC (2nd floor)
  • The Office of Health and Wellness will be temporarily located in the main office of the LAC (1st Floor)

Potential Transition to Virtual Instruction or Modification of Guidelines

The Los Angeles County Department of Public Health (LACDPH) has communicated that three connected cases on a college campus means that they will investigate and assist in contact tracing to determine the appropriate course of action to contain a potential outbreak. If there are many cases on our campus, we could be at risk for being forced to physically close. Additionally, the College reserves the right to transition to virtual instruction temporarily if on-campus infection rates get too high.

There is no way for us to predict how COVID-19 might spread or when/if the state might experience the beginning of another surge of infections. As we did last spring, the College will closely follow the guidance of state and county public health officials in making any determination about closures. In the event we are forced to send students home, we would anticipate following a similar procedure to that followed last spring, pausing instruction briefly and providing students and families with as much notice as possible regarding the transition to online-only coursework and issuing room and board refunds as appropriate. If HMC has to go back to remote only instruction, it will be because the state or county has deemed that necessary. In that case students will need to pack up their belongings and remove everything from their residence hall rooms.

Suitemate Agreements

The Office of Housing and Residential Life will be facilitating suitemate agreements. This year, specific COVID-19 related topics such as bathroom cleaning, physical distancing expectations, guests, etc. will be emphasized to encourage residents to come to mutually safe and comfortable expectations of each other.

Symptom Reporting for Student Employees

Students who work on campus will be asked to self-monitor their vitals when they have to go into work and report any onset of signs or symptoms of COVID-19 to SHS immediately. SHS phone number is 909.621.8222 or from a campus phone ext. 18222. The email address for SHS is SHSrecords@claremont.edu.

Student Expectations to follow COVID-19 Guidelines

Community Standards and Reporting

When returning to campus, students are expected to follow the requirements in this document for their safety and for the safety of the larger HMC community. Students need to sign a document (Google Form) acknowledging these requirements prior to being permitted to move into their residence halls or begin classes on campus. Our expectation is that those who actively choose to return to the residential campus environment will keep each other accountable and safe.

If a student feels uncomfortable with another student’s COVID-19 policy violation, they are encouraged to raise their concerns directly with the student or to talk with a proctor or another student leader about their concerns.

Students and community members may also utilize the email address covidconcerns-l@g.hmc.edu to report COVID-19 policy violations in the community when they do not feel comfortable with the first two options.

Student Conduct Process

The College considers these requirements to be essential to our ability to physically reopen this fall. Students who violate the COVID-19 protocols and policies will be subject to the student conduct process, by way of the Honor Board settlement and hearing process or an administrative hearing. Students who self-report for violations of the COVID-19 protocols and policies have the option to request a settlement agreement in lieu of a full hearing, either through the Honor Board or DSA. Students should also be aware that egregious or intentional violations of these policies may result in immediate removal from campus through suspension or expulsion.

Students who behave in a way that presents a substantial risk of harm to themselves or others may be removed from campus via the interim suspension process and may be subject to the involuntary leave process as outlined in the Leave of Absence, Withdrawal, and Readmission Policy.

Sanctioning

The Honor Board chairs and DSA have set these sanctioning standards with the goal of promoting the health and safety of the community foremost in mind. The expected sanctioning guidelines are as follows, but final sanctions may differ from case-to-case.

  • First​ offenses will usually go through the Honor Board settlement process and be given at minimum a letter of reflection and an official warning. Note that the Honor Board will handle each violation on a case-by-case basis and more severe first offenses may lead to more serious sanctions or may be handled administratively. The DB chair will make the final decision about whether the case is handled administratively or through the Honor Board.
  • Second related offenses may be sent to an Honor Board or administrative hearing and will likely be given a letter of reflection, disciplinary probation, and parental/guardian notification. DSA will be alerted to all second offenses.
  • Third offenses: These cases will likely be handed off to DSA for an administrative hearing at the discretion of the Honor Board chairs.
  • Egregious or intentional first and second cases, including repeated disregard for COVID-19 policies, or cases that have sensitive information or time sensitivity may be handled with more serious sanctions at the discretion of the DB chair. The DB chair also reserves the right to pass any COVID-19 policy violation to DSA if they deem the case to be outside of the capacity of the Honor Board, or an immediate risk to the Harvey Mudd community’s health.

Egregious or intentional violations of these policies include, but are not limited to:

  • Hosting an unauthorized gathering (hosts are defined as those students assigned to the affected room or suite that initiated the gathering, or those who organize unauthorized gatherings outdoors);
  • Not following directives regarding quarantining or isolating when required to do so; and/or
  • Intentionally coughing or spitting on another person.

The College reserves the right to disclose information regarding that risk or emergency to internal or external officials as deemed necessary in an attempt to reduce or mitigate such risk or emergency.

HMC Honor Code

The HMC Honor Code states that students are expected to act as responsible individuals, to conduct themselves with honesty and integrity both personally and academically, and to respect the rights of others.

The Honor Board will still be handling normal Honor Code violations through a student-run process like in a regular semester while coronavirus restriction enforcement will be handled by a combination of Honor Board and DSA oversight. Students who violate the Honor Code are expected to self-report to the Honor Board chairs, and students who violate COVID-19 policies are expected to self-report to the DB chair.

Student Storage

Students who utilized the HMC pod storage option spring 2020, and who are living on campus this fall will have their items delivered to their rooms before they arrive. Any items that were stored without proper labels will be unable to be delivered. There will be a storage space dedicated to these items after students arrive, that students may be able to locate/claim unlabeled items. As a reminder based on the liability waiver signed when the HMC provided pods were assigned, Harvey Mudd College, Harvey Mudd College’s agents, affiliates, and authorized representatives are not responsible for any loss, liability, claim, expense, or damage to property related to the storage pods or delivery service provided to students.

Student Guidelines for Interactions with Facilities and Maintenance Staff

All F&M staff will provide support and service to our students while also following health and safety requirements while interacting with students.

Interactions with F&M

  • For the health and safety for all members of the community we ask that students reach out to the facilities and maintenance staff via email at facilities@hmc.edu or by work order.
  • Students who have trouble with ID cards may need to visit the facilities and maintenance office in person.  Students must adhere to all safety requirements when coming into the area including wearing face coverings/masks.

Isolation and Quarantine Protocol

  • During isolation and quarantine periods, staff will not enter student rooms or suites except to attend to a safety issue or emergency e.g. non-functioning air conditioning, flood/water leak or electrical issue.
  • A work order submitted during quarantine or isolation periods will be addressed when the quarantine or isolation period has ended.
  • To minimize contact between students and facilities staff, the staff conducting work in student rooms or suites will ask students to vacate the area so the repair can be made while maintaining 6 feet of distance. If students are unable to leave the area, the repair will need to be rescheduled for a different time.

Work Orders and Furniture

  • Students who wish to have their beds lofted should submit a work order stating as much information as possible about how they would like the bed lofted. Staff will do their best to complete requests prior to move in but cannot guarantee we will get to all requests.
  • Due to extremely limited storage capacity on campus all College furniture must remain in the room.

Testing

Screening Testing

The College requires twice-weekly COVID-19 screening testing for all unvaccinated students who live on campus and who regularly come to campus and once per week testing for all vaccinated students. Recently the CDC has changed its stance from a position that fully vaccinated individuals who come into close contact with someone suspected or confirmed COVID-19 should be tested within 3-5 days after exposure to COVID-19.

Testing Protocols

Prior to arrival

students need to complete a COVID-19 screening test 72 hours prior to arriving. The test can be an antigen, rapid test, home test, or PCR. If you receive a positive test result, make sure to email DSA at dean_of_students@g.hmc.edu so we can work with you on when you can come to campus.

Three days after arrival

Students will be required to take a COVID-19 PCR saliva test at Student Health Services three days after arrival.

Please note that you will not be able to complete a saliva test at SHS, if you have performed any of the following, 60 minutes prior to testing:

  • Drank anything (water, coffee, milk, etc.)
  • Eaten/Chewed anything (gum, mints, etc.)
  • Smoked
  • Applied Lipstick or Chapstick
  • Brushed your teeth

Testing Schedule

Students can come to SHS at the Tranquada Student Service Center for their testing. There will be no appointments needed, just a walk-in basis. Site hours are 7:30 a.m. to 4:30 p.m., Monday through Friday, closed from noon to 1 p.m. daily for lunch.

In addition to the SHS test location, HMC will host a TCCS COVID-19 testing site at the Hoch-Shanahan Dining Commons-Rose Hills Private Dining Room and adjacent patio to make the testing process as simple as possible for our faculty, staff, and students. The on-campus site hours are 7:30 a.m. to 4:30 p.m., Monday through Friday, closed from noon to 1 p.m. daily for lunch.

Classes have been assigned a testing day during the week. If students are unable to test on their assigned day, they may test on a different day (e.g. a junior cannot make it on Wednesday, therefore they select Thursday to be their routine weekly test day. Therefore the student will get tested every Thursday.).

Vaccinated students are required to test once a week (every 7 days), at the latest every 8 days. If your assigned day does not work for your schedule one week during the semester, you are able to make an exception one week and test the following day (i.e. if a first-year cannot make their routine Monday test one week of the semester, they will need to test no later than Tuesday of that same week).

Unvaccinated students will need to test twice a week on Tuesday and Friday.

Students should schedule their weekly test at the same time each week and make sure to set a reminder on their phone or calendar.

Student Weekly Testing Schedule
Group Testing Day
First Years Monday
Sophomores Tuesday
Juniors Wednesday
Seniors Thursday
Unvaccinated Students Tuesday and Friday

Students who do not adhere to the testing regulations will be subject to disciplinary action.