Residential Requirements in Response to COVID-19

These residential requirements are in addition to the policies located in the Student Handbook and are based on COVID-19 safety and response requirements from the Centers for Disease Control and Prevention (CDC) and Los Angeles County Department of Public Health (LAC DPH). Residential students must agree to these requirements as well as the 2020–2021 Student Enrollment Agreement and 2020–2021 Amended Student Housing Contract prior to approval to live on campus for the 2020–2021 academic year. The requirements in this document are reflected at Stay Safe @ Mudd and supersede policies contained within the Student Handbook in the event there may be conflict between the two. Students who choose not to follow these requirements may be referred for violations through the student conduct process and, if found responsible, will be subject to sanctions including parental notifications, and/or removal from the residence halls. These requirements will be revisited and changed based on our ongoing response to COVID-19 and may be stricter depending on the current state of the pandemic at HMC. Please direct any questions to the Office of Housing and Residence Life at reslife@hmc.edu.

Academic Accommodations Due to Illness

Students who are in quarantine or isolation due to COVID-19 illness or exposure should reach out to the academic deans (academicdeans-l@g.hmc.edu) for support. The academic deans can communicate with faculty on behalf of the student and request extensions and/or excused absences. Faculty have full discretion for granting extensions and excused absences for their courses; however, faculty will provide reasonable accommodations where possible for students with documented medical issues. If a student misses an extensive amount of class due to COVID illness, they should discuss their options with one of the academic deans.

Students with underlying health conditions should register with HMC’s Student Disability Resources through the AIM portal. The College will work with students who have a documented disability to provide reasonable accommodations.

Air Circulation and Residence Hall Ventilation

Currently, all guidance from the CDC and the LAC DPH has not indicated any concerns with shared vents in living spaces. The main recommendation is to increase outside air circulation as much as possible by opening doors and windows wherever feasible. All College buildings have well maintained properly functioning ventilation systems and as long as social distancing is adhered to, we do not anticipate the spaces that have shared vents presenting health risks to our students.

Arrow Vista Apartments

The Arrow Vista Apartments rented by the College will be considered “on campus housing” for the fall 2020 and spring 2021 semesters. At Arrow Vista, students will be supervised by a student leader and professional staff member and are expected to follow all of the same requirements outlined in this document, with the exception of being permitted to travel between Arrow Vista Apartments and HMC when the College is officially open.

Assistance Animals

As stated in the HMC Assistance Animal Policy, owners are responsible for the care and supervision of an assistance animal at all times. HMC is not responsible for supervising and caring for an assistance animal in the case that an owner is unable to do so. Students should work with Student Accessibility Services at ability@g.hmc.edu in regard to this issue.

Card Access

Students will only have ID card access to their own residence hall and rooms/suites and should not be entering other residence halls, rooms, or suites that they are not assigned to live in. Students cannot bring in HMC or non-HMC guests into residence halls nor should they allow them to use their ID cards.

Students who belong to a club or organization that has a designated storage space in a residence hall or building on campus where they do not reside may request access through the Office of Housing and Residential Life at reslife@hmc.edu.

Cleaning

Facilities and Maintenance Cleaning Protocols

Using current CDC and LAC DPH recommendations and following the manufacturer’s instructions for EPA approved disinfectants, staff will disinfect restrooms three times daily including all “high-touch” surfaces such as counters, doorknobs, light switches, restroom fixtures, toilets, showers and trash cans. Additionally, staff will be assigned to continually sanitize common use areas throughout campus such as tables and chairs in our dining facilities, handrails, stairwells, restrooms, and elevators to disinfect these high traffic high touch areas. While cleaning, staff will follow social distance protocols and wear the appropriate personal protective equipment. The facilities and maintenance office will continue to monitor CDC and LAC DPH recommendations and will modify the cleaning and sanitizing process, as considered necessary.

Student Cleaning Expectations

Students are highly encouraged to frequently sanitize the high touch areas within their personal residential spaces such as counters, doorknobs, light switches, keyboards, phones and other areas used throughout the day. Cleaning supplies will be made available in various locations throughout the campus for use by students, but they are also expected to pack and bring their own personal cleaning supplies for their residence hall rooms/suites. Common bathrooms in hallways will be cleaned by facilities and maintenance. Students living in suites will be expected to clean their own restrooms.

Common Spaces

Community Rooms in Residence Halls

Community rooms such as lounges inside the residence halls will be closed for the foreseeable future.

Community Kitchens in Residence Halls

Community kitchens (not kitchens in individual suites) inside the residence halls will be closed for the foreseeable future.

Courtyards

Students will be permitted to gather in small numbers (20 students or less) in the residence hall courtyards. Students must follow the requirements that are posted in these areas and adhere to strict social distancing and face covering regulations at all times.

Elevators

When utilizing elevators on campus, priority should be given to those with mobility-related limitations. Elevator usage will be limited to one person per time, unless assisting someone with mobility-related limitations. As with other common areas, masks are required at all times inside of elevators.

Honnold Library Services

The Honnold Library will not be open for students to physically pick up books or study in the building. However, students can order books online for pick-up and many materials are available virtually.

Huntley Bookstore

The Huntley Bookstore has remained open and will continue to remain open throughout the fall semester to support students and the campus community. Starting August 24 the hours will be Monday to Friday from 9 a.m. to 5 p.m. Currently the store is open Monday to Friday from 10 a.m. to 4 p.m.

Students are encouraged to order books early, and ship to their home. Shipping is free for orders over $65, and $7.50 for orders under $65. There is also a 30% off promotion for new students and their families and the Huntley Bookstore will send an email that contains the 30% off promotion information to new students soon.

COVID Safety Plan

The Huntley Bookstore is taking the same precautions you’ve experienced at many other retail stores such as:

  • Face masks required for all staff and customers.
  • Thorough cleaning, including wiping down commonly touched surfaces.
  • Promoting social distancing by limiting the number of customers in the store.

Additionally, the store will offer limited contact/curbside pickup for the first two weeks from 10 a.m. to 4 p.m. This will take place near the bookstore courtyard entrance on Dartmouth Ave. Directional signs and posters will help direct students to this area. Mailroom delivery will also be offered for the first two weeks of class for schools that have students on campus. Students can order online and select ‘Mailroom Delivery’ from the delivery options.

Laundry Facilities

Community laundry facilities in the residence halls will be open after the initial two week all-student quarantine period with strict limitations. Only one student will be permitted to use a community laundry facility at a time, must wear a face covering while using the laundry room, must bring their own laundry supplies and take them with them when they leave, and will be required to thoroughly clean the space after use. Signs with instructions will be posted in these spaces.

Linde Activities Center (LAC)

At this time, the Linde Activities Center (LAC) will remain closed for student use until approved by Los Angeles County. When the LAC is approved for opening, the following requirements will be in place. The weight/fitness room will be open for student use from 4 to 8 p.m. seven days a week. Additionally, once students have retrieved their storage items, the gymnasium will house cardio machines for socially distanced usage. Masks are to be worn at all times, even when walking to and from various exercise machines. However, they can be taken off when training or on individual machines, though physical distancing requirements will still be observed. Reservations will be required to access the room and can be made in 30 minute time slots. QR codes will also be posted outside of the weight/fitness room and gymnasium; students will be expected to scan in before working out. Hand-weights, medicine balls, and squat rack plates will be available for check-out monitored by the LAC supervisors. Furthermore, students will be required to disinfect individual exercise equipment, mats, and machines before and after use.

Mailroom

For the first two weeks, during the all-student quarantine period, packages will be delivered to residence halls through a contactless delivery process.

After the all-student quarantine period, courier deliveries, USPS First Class, overnight, certified, registered and insured letters/packages for students are accepted in the mailroom during regular business hours. Students will be permitted to pick up their mail while following strict social distancing requirements and wearing face coverings.

Contact Tracing

HMC has a “contact tracing team” dedicated to contact tracing on HMC’s campus. The HMC contact tracing team works in tandem with SHS to contact trace, provide resources and medical care for exposed and infected individuals, and communicate with the community. HMC will utilize technology from Ready Education to assist with the process of contact tracing in our community.

All Cases will be reported to the LAC DPH, and HMC will assist public health with access to lists of and contact information for all who may have had close contact with the case, e.g. class lists, on-campus roommates, employee lists, and any other requested information that helps public health identify and interview cases and close contacts.

Cases and Close Contacts

  • All cases and close contacts will be quickly isolated and quarantined
  • All close contacts will receive targeted testing while in quarantine
  • Those who are isolated and quarantined will receive the services and resources that they need
  • HMC will rapidly communicate with the campus community
  • Working with public health, as requested, HMC will ensure that all exposed close contacts are notified of their potential exposure and risk for developing the disease while protecting the case’s privacy.
  • HMC will rapidly communicate with all employees, students, and the public before, during, and after an outbreak of COVID-19.

COVID-19 Diagnosis or Exposure

Students are required to notify the dean of students and Student Health Services promptly if they have tested positive for or have been diagnosed with COVID-19 or have, within the past 14 days, had close contact with someone who has tested positive for or has been diagnosed with COVID-19.

If a student believes they may have COVID-19 or if they are experiencing signs and symptoms, they should immediately isolate and contact Student Health Services at 909.621.8222 or Campus Safety after hours at 909.607.2000. The student should inform the Division of Student Affairs (DSA) ASAP by calling the dean on call at 909.717.7183 or emailing dean_of_students@hmc.edu. See “Isolation and Quarantine” for further details about protocols students must follow after being diagnosed positive for COVID-19 or have been exposed to someone with COVID-19.

Deliveries

Contactless deliveries allow you to leave a delivery at a doorstep, move back to a distance greater than 6 feet away while verifying receipt of the delivery with the person getting the delivery, and try to do all interactions electronically (e.g., in an app or over a phone). This eliminates the need for close contact between you and the person getting the delivery. Therefore, curbside and contactless pickup of groceries and supplies are permitted for students living on campus. Students are expected to adhere to campus rules and policies when picking up deliveries. Both the student and the person delivering items must remain 6 feet apart at all times while also wearing face coverings. We recommend that students wash their hands and sanitize items received from contactless deliveries. Contactless pickups and drop-offs done by family members or friends should be done quickly in the manner described above, and should not be a visit.

Departure From Campus

Approved Essential Purposes

Students are required to remain on campus except for “essential purposes” such as doctor visits, therapy appointments, pharmacies, haircuts, curbside pickup, and groceries. Students are not permitted to visit the other 7C campuses or have visitors at HMC, with the exception of one person who can assist them with moving-in to their residence halls for a designated period of time. After the two-week quarantine period, students will be permitted to exercise outdoors independently (ex: jogs, runs or bike rides) off campus as long as they adhere to COVID-19 safety precautions including physical distancing and wearing face coverings.

Spring Break 2021

There will not be a spring break in the traditional sense. To provide for sufficient instructional days, The Claremont Colleges will choose three days during the term, in addition to the existing Cesar Chavez holiday observance, to not hold classes so that students and faculty can rest and recover. The expectation is that there will be no meetings, assignments or exams on these dates so that they may truly be breaks from the semester’s activities.

Travel

Students are not permitted to travel for any purpose, including visiting family at home until the end of the semester when they leave campus. Once a student leaves campus for a purpose other than an essential purpose described above, they are not allowed to return to live in their residence hall. If a student must leave campus to travel, they must notify the Office of Housing and Residential Life at reslife@hmc.edu to make arrangements to check out of their room for the remainder of the semester.

Dining Facilities and Protocols

Meals During 2 Week Quarantine Period

Three types of meals will be available daily for delivery (unrestricted meals, vegan meals, and allergen-free meals). Our allergen-free meals are free of the FDA’s top eight major allergens and therefore will contain no milk, egg, fish, crustacean shellfish, tree nuts, wheat, peanuts, or soybeans. Students with special life-threatening dietary needs not met by the meals mentioned above should contact Dean Amy Bibbens (Office of Disability Resources) at ability@g.hmc.edu who will work with dining services and the student to develop a plan for meals that meet their dietary needs.

Dining Services On Campus

There will be restrictions on all dining facilities on campus (Hoch, The Café, and Jay’s Place) such as the number of students allowed in the dining hall at a given time, limits on self-serve options, limits on seating, physical distancing protocols, use of face coverings, etc. There will also be more options to pick up to-go packaged meals. Dining services will continue to monitor CDC and LAC DPH recommendations and will modify all dining facilities as necessary.

Events and Gatherings

For the first two weeks, students will quarantine in their rooms. Therefore, no social gatherings with people outside of pods will be permitted. Students will be permitted to spend time outside in their pods (see Two-Week Quarantine). After the two-week quarantine period, if local requirements permit gatherings, Mudd students will be allowed to meet in small groups, under the requirements described below. Students will still be able to gather after the two-week period in tents for study purposes only. This will be regulated by DSA. During regularly scheduled class times, the tents may be used as classrooms and we will prioritize that when scheduling use. More details are given below.

Guidelines for Gatherings

  • Gatherings will be limited to approved outdoor spaces on campus including two tents that will be set up on the basketball courts and open-air spaces within residence hall courtyards. Residence halls will have three to four of these spaces per courtyard.
    Sign-ups for tents will be managed by DSA, and sign-ups for courtyard spaces will be managed by social representatives and the social chairs.
  • Students will be limited to two hours per day of registering for these spaces, to give everybody a chance to use them. One student will reserve a space and time for their group; the reserving student can sign up for spaces only in the residence hall they live in, but students in their group do not have to live in the residence hall where the space is being reserved. Up to five students can be registered for a courtyard space. Sign up for courtyard spaces will be allowed between the hours of 8 a.m. and 11 p.m. on weekdays and 8 a.m. to midnight on weekends. Regulations are also subject to change after the semester begins depending on feedback on the sign-up system and how LA County requirements change throughout the spring semester.
  • Sign-ups are also instituted for contact-tracing purposes. Just as students will be required to scan into academic spaces using the Mudd App QR-code scanner, students will be required to sign into their scheduled social gatherings. This can be done easily with a smartphone or a laptop, and specific instructions will be given to students before the semester begins.
  • Violations of the gathering policy will result in disciplinary action.
  • Regulations for courtyard spaces:
    • Only five people maximum per designated space
    • Non-pod members must maintain a distance of 6 feet apart
    • Masks are required when not eating or drinking
    • No food or drink sharing
    • No bar openings, pong tables, or drinking games
    • Gatherings must happen in designated areas only and must be denoted via sign-up sheets
    • All people attending a gathering must be denoted on the official form and must  also scan into the space via QR code
    • Courtyard music cannot be played when classes are in session
  • Events and gatherings in other outdoor spaces may be permitted for groups of less than 20 individuals and must be approved by DSA in advance.

Emergency Response and Dean On-Call Protocol

On-call services from DSA and Campus Safety will still be available to students living on campus. In the event of an emergency, students can immediately contact the proctor on-call at 909.717.7183 or Campus Safety at 909.607.2000. In the case of an illness not requiring immediate emergency care, Student Health Services can be contacted at 909.621.8222.

When possible, on-call responses may occur virtually via Zoom, phone call, text message, or email. If an in-person response is needed, the on-call staff and student(s) requiring assistance will wear personal protective equipment (PPE) and may meet in large spaces where six feet of distance can be maintained at all times. On-call staff will take a student’s temperatures using a temporal thermometer before determining if they can assist a student in person. Students will be connected with Student Health Services (SHS), Monsour Counseling and Psychological Services (MCAPS), and/or telehealth services. See “Health and Wellness” below for more details on how these resources will operate.

HMC staff (including proctors and on-call staff) are not permitted to transport students for medical care and will not accompany students to the hospital. If an incident is life-threatening, or otherwise dangerous, and if hospitalization is necessary, students will be transported via ambulance and the student’s emergency contact will be notified.

Face Coverings and Physical Distancing

Face coverings must be worn in all public spaces at all times, especially if students interact with people outside of their suites or hallway pods. For example, students must wear face coverings in courtyards, hallways, tents, dining rooms, study spaces, classrooms, etc. Additionally, students are expected to maintain a minimum of 6 feet of distance from other individuals at all times, with the exception of some tables that have been constructed with plexiglass that allow students to eat near one another in tents and courtyards. The suite where a student lives is considered their “pod” and therefore face coverings and physical distancing are not required inside suites, however, these protective strategies may still be practiced inside suites by choice.

Guests

For the foreseeable future, no guests will be permitted to visit on campus. However, an exception will be made for two people who may help students move-in during their assigned time slot.

Students are not permitted to enter residence halls that they have not been assigned to live in. However, socially distant outdoor spaces in the residence hall courtyards and tents on the basketball court area have been provided so that students can study and collaborate together.

Health and Wellness

Monsour Counseling and Psychological Services (MCAPS)

MCAPS is open from 8 a.m. to 5 p.m. for appointment scheduling. Students are expected to first call 909.621.8202 to determine with MCAPS whether an online or in-person meeting is appropriate to meet the needs of the student. MCAPS will have both in-person and online counseling available in the fall, and will continue to offer crisis counseling for students.

Student Health Services (SHS)

SHS will continue to operate during the academic year, but with a modified schedule. Medical services through SHS can be received on an appointment basis only. Walk-in appointments will not be allowed due to COVID-19 pandemic related restrictions. As a result, same day appointment availability will be expanded to accommodate most students in a timely manner. SHS can be contacted at 909.621.8222. Review the SHS website to get more detailed information about the services provided.

Students may also choose to receive medical care through local community physicians, urgent cares or hospitals that are covered in their network, utilizing their private medical insurance or Student Health Insurance Plan (SHIP). Please contact your insurance company directly to verify that a provider is covered by your insurance plan prior to obtaining services.

Telehealth Services

Students will continue to have access to virtual health and well-being resources such as TimelyMD telehealth services and MIResource that were implemented this past spring for students. For those students who wish to avoid in-person visits at SHS or require non-emergent medical care outside of SHS hours of operation, they still have the option of utilizing the contracted telemedicine service, campus.health.

These are no-cost options available to all students at The Claremont Colleges, regardless of whether they are living on campus, locally off campus or in a different part of the country. Please note that all telemedicine services will be provided through TimelyMD and campus.health, not MCAPS and SHS.

Isolation and Quarantine Procedures

COVID-19 Cases

When a student tests positive for COVID-19, they are considered to be a “case” and are required to isolate for a minimum of 10 days since symptoms first appeared, plus no fever for 24 hours, plus declining symptoms. When a student tests positive for COVID-19, they will be encouraged to notify their parent/guardian and they will be told that a member of DSA will also contact their emergency contact to notify them that the student is ill. All cases will remain in isolation and quarantine until they receive clearance from SHS.

Close Contacts

The case’s roommate (if applicable) and suitemates are considered to be “close contacts” and will be required to quarantine for a total 14 days after their last known contact with the case. Additionally, the HMC contact tracing team may identify additional close contacts who will be required to quarantine who have had close interactions (within 6 feet) and prolonged (generally more than 15 minutes) contact with a person displaying symptoms of COVID-19, or someone who has tested positive for COVID-19. All close contacts will remain in isolation and quarantine until they receive clearance from SHS.

Close contacts will receive testing and regular check-ins with a medical professional from SHS throughout their quarantine period. If a close contact tests positive for COVID-19 in quarantine, they are now considered to be a case and will continue to isolate in the I/Q room. Students who have been moved to an I/Q room who have completed a 14-day quarantine and who do not test positive for COVID-19 will be able to return to their suites once they and the original case have been cleared by a medical professional at SHS.

Suite Style Living

When a student tests positive for COVID-19 while living in a suite, they isolate in place since that space is already considered contaminated. Remaining roommate (if applicable) and suitemates (presumed not infected for now) will be moved to a designated isolation/quarantine room (I/Q room), ideally with a private bathroom, where they can also isolate if they test positive for COVID-19 or develop symptoms during their quarantine.

Hallway Style Living

When a student tests positive for COVID-19 while living in a shared hallway, they will be moved to an I/Q room, ideally with a private bathroom. The common bathroom for the group of students sharing a bathroom (known as a “pod”) will receive deep cleaning. If a quarantine student also tests positive for COVID-19 or develops symptoms, they will be moved to an I/Q room as well and the College will repeat the deep cleaning process for the common bathroom.

Sharing Bathrooms when in I/Q Rooms

In either situation, if multiple persons in the same cohort test positive for COVID-19 or become symptomatic together, they can isolate together as a cohort. As much as possible, quarantine persons should not cohort together to decrease the chance of pre-symptomatic or asymptomatic spread to non-infected students. If I/Q rooms are full, a student in isolation may share a jack-and-jill bathroom with a suitemate in quarantine in the other room, as long as they disinfect the bathroom with each use and both are not present in the bathroom at the same time (CDC Guidance).

During Isolation and Quarantine

  • All students will receive surgical masks, regular check-ins from SHS and On-Call Deans, as well as information about what to do if their symptoms worsen or become dangerous.
  • Students will receive cleaning supplies to maintain their rooms and keep their bathrooms and common areas clean.
  • Students in quarantine (not isolation) will be given scheduled access to designated outdoor spaces and reasonable requests for wellness needs will be considered.
  • Meals, mail and medications will be delivered to all students for the duration of their isolation/quarantine.
  • If needed, an external laundry company will provide laundry service for the duration of the isolation/quarantine period.
  • Students who are in quarantine or isolation due to COVID-19 illness or exposure will be connected to the academic deans (academicdeans-l@g.hmc.edu) for support.

Lockouts

Residents who become locked out of their room should contact Campus Safety at 909.607.2000. Each resident will receive two lockouts per year at no charge. After the two “no charge” lockouts, residents will be assessed a fee for all further lockouts. A service charge of $10 will be placed on the student account. Fees will be billed by the Office of Housing and Residential Life and placed on the student account each month.

Move-In and Move-Out Procedures

All students will be permitted three hours to move-in and may have two people to help them move-in to their residence hall rooms. Upon arrival to campus, students will be required to wear face coverings, have their temperatures checked, use hand sanitizer, attend a brief orientation regarding these residential guidelines, and adhere to all posted signs and instructions from staff/volunteers. Any helper(s) will also be expected to follow COVID-19 policies and protocols and will need to leave campus at the end of the designated three hours.

On campus storage will not be provided for students who live on campus spring 2021. Students should prepare to bring what they need for the semester, and also plan to take their items home with them or secure off campus storage. The move-out process will look very similar to the move-in process and students are expected to adhere to these processes and protocols. Details about the move-out process will be communicated with residential students prior to the end of the spring semester.

One-Way Path of Travel

In most cases, stairways will be limited to single directions (either up only, or down only), campus walkways and pathways will be limited to single directions (either north, east, west or south only) and elevators will be limited to no more than one occupant at a time. We encourage you to pay close attention to posted signage and to follow the instructions carefully to protect all members of our community.

Relaxation of Guidelines

As the state of the pandemic evolves, we will continually reassess the possibility of relaxing some requirements for the campus community. However, this will be wholly dependent on the virus, a vaccine, as well as LA County allowing for looser restrictions.

Pods

Students will be grouped into “pods”, which will be determined by the fellow students they share a bathroom within their suites or hallways. The pods range from four to 11 students. With the exception of the two-week quarantine period, students may consider their pods as their family units and may socialize with members of their pods in their suites or designated sections of hallways without face coverings and 6 feet of distance should they choose, although some students may choose to continue this practice for their safety. No more than four members of a pod may be in an individual bedroom at any given time. Students must wear face coverings and maintain 6 feet distance from other students as soon as they leave their designated pod areas or go outdoors.

Potential Closure or Modification of Guidelines

LAC DPH has communicated that three cases on a college campus means that they will investigate and assist in contact tracing to determine the appropriate course of action to contain a potential outbreak. If there are many cases on our campus, we could be at risk for being forced to physically close. Additionally, the county or state can declare a shelter in place (again) and all students would be sent home at their direction.

There is no way for us to predict how COVID-19 might spread or when/if the state might experience the beginning of another surge of infections. As we did last spring, the College will closely follow the guidance of state and county public health officials in making any determination about closures. In the event we are forced to send students home, we would anticipate following a similar procedure to that followed last spring, pausing instruction briefly and providing students and families with as much notice as possible regarding the transition to online-only coursework and issuing room and board refunds as appropriate. If HMC has to go back to remote only instruction, it will be because the state or county has deemed that necessary. In that case students will need to pack up their belongings and remove everything from their residence hall rooms.

Suitemate Agreements

The Office of Housing and Residential Life will be facilitating suitemate agreements. This year, specific COVID-19 related topics such as bathroom cleaning, physical distancing expectations, contactless deliveries, etc. will be emphasized to encourage residents to come to mutually safe and comfortable expectations of each other.

Symptom Reporting

Students will be asked to self-monitor their vitals on a daily basis and report any onset of signs or symptoms of COVID-19 to SHS immediately. SHS phone number is: 909.621.8222 or from a campus phone ext. 18222. The email address for SHS is: SHSrecords@claremont.edu. If after hours please contact Campus Safety at: 909.607.2000, or from a campus phone ext. 72000.

Student Expectations to follow COVID-19 Guidelines

Community Standards and Reporting

Students who make the choice to come back to campus are expected to follow the requirements in this document for their safety and for the safety of the larger HMC community. Students will sign a document (Google Form) acknowledging these requirements prior to being permitted to move into their residence halls or begin classes on campus. Our expectation is that those who actively choose to return to the residential campus environment will keep each other accountable and safe. Students are encouraged to respectfully confront peers whom they observe may not be following these requirements. In the event that someone feels uncomfortable confronting a peer, they should reach out to another student leader such as a proctor for assistance. Finally, students and community members may utilize the email address covidconcerns-l@g.hmc.edu to report COVID-19 policy violations in the community when they do not feel comfortable with the first two options.

Student Conduct Process

The College considers these requirements to be essential to our ability to physically reopen this fall. Students who violate the COVID-19 protocols and policies will be subject to the student conduct process, by way of an administrative hearing. Students who self-report for violations of the COVID-19 protocols and policies have the option to request an administrative settlement agreement in lieu of a full hearing. Students should also be aware that egregious or intentional violations of these policies may result in immediate removal from campus up to suspension or expulsion. Egregious or intentional violations of these policies include, but are not limited to:

  • hosting an unauthorized gathering (hosts are defined as those students assigned to the room or suite, or those who organize unauthorized gatherings outdoors);
  • not following directives regarding quarantining or isolating when required to do so; and/or
  • intentionally coughing or spitting on another person.

Students who behave in a way that presents a substantial risk of harm to self and/or others may be removed from campus via the interim suspension process and may be subject to the involuntary leave process as outlined in the Leave of Absence, Withdrawal, and Readmission Policy.

Sanctioning

The College has set these sanctioning standards with the goal of promoting the health and safety of the community foremost in mind. Although the full range of sanctions outlined in the Student Handbook may be considered when a student has been found responsible for violating the residential requirements and other College policies, students should expect the following sanctions to be assigned.

  • First​ offenses (with the exception of violations that are egregious or intentional) may result in being placed on probation level I and parental notification. If a student is found responsible for violating COVID-19 protocols and policies while on probation level I, it will likely result in removal from campus.
  • Second offenses will result in termination of campus access for the remainder of the semester and removal from campus. Students who are removed from campus may continue to engage in coursework remotely but may not be on College property. Students who are removed from campus are required to leave campus within 24 hours and will not receive a refund for the housing portion of their bill. Students will receive a prorated refund for their dining charges if they have a meal plan. Students may return for the following semester with approval from DSA and will return with a status of probation level I.

The College reserves the right to disclose information regarding that risk or emergency to internal or external officials as deemed necessary in an attempt to reduce or mitigate such risk or emergency.

HMC Honor Code

The HMC Honor Code states that students are expected to act as responsible individuals, to conduct themselves with honesty and integrity both personally and academically and to respect the rights of others. While violations of COVID-19 policies will not be handled by the Honor Board, the Honor Board will still be handling Honor Code violations like in a regular semester. Students who violate the Honor Code are expected to self-report to the Honor Board chairs.

Student Storage

Students who utilized the HMC pod storage option spring 2020, and who are living on campus spring 2021 will have their items delivered to their rooms before they arrive. Any items that were stored without proper labels will be unable to be delivered. There will be a storage space dedicated to these items after students arrive, that students may be able to locate/claim unlabeled items. As a reminder based on the liability waiver signed when the HMC provided pods were assigned, Harvey Mudd College, Harvey Mudd College’s agents, affiliates, and authorized representatives are not responsible for any loss, liability, claim, expense, or damage to property related to the storage pods or delivery service provided to students.

Students who chose to secure off campus storage (not organized by HMC) for their items last spring may retrieve their items from off campus storage locations on the day that they are permitted to move-in to their residence hall rooms. We ask that students in this situation plan ahead so that they are able to retrieve their items prior to their designated move-in times. If students stored items off campus in groups with other HMC students, we recommend that students sign up for similar times so that they may retrieve off campus storage items together before coming to campus.

Student Guidelines for Interactions with Facilities and Maintenance Staff

All F&M staff will provide support and service to our students while also following health and safety requirements while interacting with students.

Interactions with F&M

  • For the health and safety for all members of the community we ask that students reach out to the facilities and maintenance staff via email at facilities@hmc.edu or by work order.
  • Students who have trouble with ID cards may need to visit the facilities and maintenance office in person. In this case, students need to access the office via the loading area door on the east side of the building and come down to the basement level via the stairs or elevator. Students must adhere to all safety requirements when coming into the area including wearing face coverings/masks, maintaining 6 feet of distance while adhering to the one-way path of travel signs as well as all other posted information.
  • When waiting at the front desk, students must maintain 6 feet of distance and wait to be called for assistance.

Isolation and Quarantine Protocol

  • During isolation and quarantine periods, staff will not enter student rooms or suites except to attend to a safety issue or emergency e.g. non-functioning air conditioning, flood/water leak or electrical issue.
  • A work order submitted during quarantine or isolation periods will be addressed when the quarantine or isolation period has ended.
  • To minimize contact between students and facilities staff, the staff conducting work in student rooms or suites will ask students to vacate the area so the repair can be made while maintaining 6 feet of distance. If students are unable to leave the area, the repair will need to be rescheduled for a different time.

Work Orders and Furniture

  • Students who wish to have their beds lofted should submit a work order stating as much information as possible about how they would like the bed lofted. Staff will do their best to complete requests prior to move in but cannot guarantee we will get to all requests.
  • Requests not fulfilled prior to quarantine will be completed on a first come first serve basis and will be coordinated with the occupant of the room.
  • Due to extremely limited storage capacity on campus all College furniture must remain in the room. As an example, students who are moving into a double room will have the extra set of furniture remain in the room.
  • F&M staff will use Google Meet and/or Zoom until further notice for one on one and group meetings.

Testing

Students must adhere to COVID-19 testing protocols as determined by the College. Students will receive specific instructions and details regarding the testing schedule and protocol and are expected to keep regular appointments for COVID-19 tests with SHS. Students who do not adhere to the testing regulations will be subject to disciplinary action.

Two-Week Quarantine

For the first two weeks, all students living on campus and in the Arrow Vista apartments will be required to participate in a full quarantine for 14 days. During this time, students will be expected to remain in their assigned rooms in their residence halls with very limited contact with others. While students may interact with their pods during the two-week quarantine, students should wear face coverings anytime they are not in their individual bedrooms and maintain 6 feet distance from one another until the two-week quarantine period is concluded. After the two-week quarantine period is concluded, students can choose not to wear face coverings and maintain 6 feet of distance from their pod members when in their pod locations only.

During the two-week quarantine period, students will receive food delivery, package delivery, and will be permitted to engage in scheduled, independent outside exercise.

During the two-week quarantine, students will be able to sign up for independent outside exercise time for one hour each day in a predetermined space on campus. Hours of outdoor activity time will be available from 5 a.m. to 10 p.m. Students will be asked to sign up together in pods to allow everyone the opportunity to have outdoor time daily.