Fall Closing Information
All students must be vacated by 8 a.m. on Dec 16.
- Before you leave – (Staff will be entering all rooms to verify following)
- Unplug everything, turn off HVAC, and defrost refrigerators
- Lock all doors, windows / close blinds
- Discard all perishables and take out trash
- Bring bikes into your room
- Pets cannot stay and must be taken
- Remove all personal items from common/public areas (dorm lounges, courtyard, etc) because cleaning will occur and items will be discarded
Residence Hall Closing
Residence Halls close Saturday, December 16 at 8 a.m.
Lock your door(s) when you leave. If your door (or sliding door in Atwood) does not lock or your lock is broken, notify F&M immediately by submitting a work order to https://www.hmc.edu/facilities-maintenance/ to have it repaired before you leave. Similarly, lock all your windows and close your blinds/curtains when you leave. The closed blinds/curtains will prevent burglars from deciding your room is the best to break into. If your window won’t lock or is damaged, submit a work order to F&M now to get it repaired before break.
Proctors and other staff will be going into all rooms to check for unplugged appliances and ensure security for break. You should take all valuable items home with you. Because it is not always possible to take home large items such as computers, stereos, and TVs, consider putting them in your closet or under your bed. Over break, building attendants will do their regular cleaning in common spaces (South, Atwood, Linde and Drinkward suite lounges and bathrooms, Case bathrooms and hallways, and all main lounges) and individual rooms. Remove all personal items from common/public areas (dorm lounges, courtyards, etc) because cleaning will occur and items will be discarded. If you don’t want your room, suite lounge, or bathroom cleaned, email F&M via firstname.lastname@example.org. In addition, heating will be turned off over break.
Unplug everything in your room and throughout the dorm. Unplugging also conserves phantom energy draws and reduces costs. Do not run computers or servers from on campus during break. Also be sure to unplug and defrost your refrigerator, taking the necessary precautions to absorb the frost melt. This also applies to suite refrigerators in Sontag, Linde apartments, Atwood efficiencies, and Drinkward as well as dorm fridges in South, Case, and Linde. Proctors will enter your room and unplug anything you’ve left running. So, you may end up with a moldy fridge, a puddle of water, and a very smelly room.
According to your housing contract, students who do not leave their room by the designated date and time of closing will need to vacate their room/suite immediately, pay a fine, and be subject to DB/JB sanctions.
The reason for the tight deadline is that the proctor staff can’t leave until the campus is completely unoccupied, and they want to get out of here as much as you do. It is possible to hang around in the main lounge of your dorm until 10:00 a.m. (not suite lounges). You must be completely out of your room at 8 a.m. though. Do not wait to pack until that morning.
Only people whose room doors are NOT behind a card swiped access door need to turn in their keys (West, North, and the Atwood efficiencies and column doubles). All other students will have their suite swipe locks deactivated on Saturday morning, December 16 at 8 a.m. Everyone must return most departmental keys you have been issued. You may turn in your key to a F&M staff member Monday through Friday from 8 a.m. to 5 p.m. by Friday, December 15. Or, you can drop your key (with the envelope provided at the drop box with your name on it) into the big gray F&M key drop box in the Platt Courtyard at any time prior to 8 a.m. Saturday, December 16. If you fail to turn in your key by this deadline, your door(s) will be re-keyed and your student account will be billed $150.00 for each key you did not turn in.
Quiet Hours/Noisy Minutes
ASHMC established quiet hours for all dorms beginning on Sunday, December 10, 2017 at 12 noon. They end on Friday, December 16 at 10:00 p.m. Please exercise prior restraint on your noise needs and respect all requests for quiet.
Noisy minutes will be from 8:45 p.m. to 9:00 p.m. Sunday through Wednesday of exam week (with noise remaining on our side of Foothill and Platt Boulevards). Snacks will be available at the Hoch at 9:00 p.m., immediately following noisy minutes.
Vehicles and Bikes
If you leave a car in a parking lot over break, remove all valuables from it, lock it, and make sure to display your parking permit. If at all possible, take your car with you or move it to a more secure off-campus location. Do not leave your bike outside over break. Lock it to a sturdy object in your room. If you need a U-lock, DSA sells them for a subsidized price, $10.
Fall Graduates/Study Abroad/Leave of Absence Check-Out
If you are graduating or not living on campus during Spring 2018, you must move all of your stuff out of your room before you leave for winter break and check-out with a proctor. This allows F&M to complete your room condition report and get the space cleaned for the next person to move in. You may store your belongings in dorm storage rooms at your own risk, as long as you very clearly mark the stuff as yours, write when you will return, and designate someone as caretaker for your stuff. Otherwise, your stuff may end up free-for-the-taking at the end of spring. All information on room changes, the waitlist, and available space list, will be discussed over email with those involved over break. Everyone will get a place to live before we open for spring. If you will be moving to a different room for spring, it’s best to wait to make the move when you return in January. It saves the hassle now.
Spring Early Arrival
There is no returning to campus prior to Sunday, January 14, 2018 at 8 a.m. without approval and confirmation of being on the early arrival list. If you need to request returning early, contact Michael Edwards (email@example.com) to get approval to be added to this list. There is a $26 charge for each approved day. Winter Athletics, Physics Conference participants, and Sophomore Retreat participants are automatically added to the early arrival list.
Residence Halls Reopening/Key Pick-Up
Residence Halls Reopen Sunday, January 14, 2018 at 8 a.m.
Students will not be allowed in the dorms during break, except for those approved and on the early arrival list. When you get back in January, students who turned in a key may pick up a key from F&M located in the Platt basement from Sunday, January 14 through Friday, January 19 from 8 a.m. to 5 p.m. All other students will have their suite lock activated for card access by 8:00 a.m. Sunday, January 14. Monday, January 15 is a staff holiday in remembrance of Dr. Martin Luther King, Jr., and most offices will be closed or operating with a small number of staff. F&M will have only a few staff members working that day. If you return when F&M is closed, your proctor may let you in to your room, or you may call Campus Safety. CS will charge you a $25 key-in fee.