Fall Closing Information

All students must be vacated by 8 a.m. on Dec 22.

  • Before you leave – (Staff will be entering all rooms to verify following)
    • Unplug everything, turn off HVAC, and defrost refrigerators
    • Lock all doors, windows / close blinds
    • Discard all perishables and take out trash
    • Bring bikes into your room
    • Pets cannot stay and must be taken
    • Remove all personal items from common/public areas (residence hall lounges, courtyard, etc) because cleaning will occur and items will be discarded

Residence Hall Closing

Residence Halls close Saturday, December 22 at 8 a.m.

Lock your door(s) when you leave. If your door (or sliding door in Atwood) does not lock or your lock is broken, notify F&M immediately by submitting a work order to https://www.hmc.edu/facilities-maintenance/ to have it repaired before you leave. Similarly, lock all your windows and close your blinds/curtains when you leave. The closed blinds/curtains will prevent burglars from deciding your room is the best to break into. If your window won’t lock or is damaged, submit a work order to F&M now to get it repaired before break.

Proctors and other staff will be going into all rooms to check for unplugged appliances and ensure security for break. You should take all valuable items home with you. Because it is not always possible to take home large items such as computers, stereos, and TVs, consider putting them in your closet or under your bed. Over break, building attendants will do their regular cleaning in common spaces (South, Atwood, Linde and Drinkward suite lounges and bathrooms, Case bathrooms and hallways, and all main lounges) and individual rooms. Remove all personal items from common/public areas (residence hall lounges, courtyards, etc) because cleaning will occur and items will be discarded. If you don’t want your room, suite lounge, or bathroom cleaned, email F&M via facilities@hmc.edu. In addition, heating will be turned off over break.

Unplug everything in your room and throughout the residence hall. Unplugging also conserves phantom energy draws and reduces costs. Do not run computers or servers from on campus during break. Also be sure to unplug and defrost your refrigerator, taking the necessary precautions to absorb the frost melt. This also applies to suite refrigerators in Sontag, Linde apartments, Atwood efficiencies, and Drinkward as well as residence hall fridges in South, Case, and Linde. Proctors will enter your room and unplug anything you’ve left running. So, you may end up with a moldy fridge, a puddle of water, and a very smelly room.

According to your housing contract, students who do not leave their room by the designated date and time of closing will need to vacate their room/suite immediately, pay a fine, and be subject to DB/JB sanctions.

The reason for the tight deadline is that the proctor staff can’t leave until the campus is completely unoccupied, and they want to get out of here as much as you do. It is possible to hang around in Platt until 10:00 a.m. (not suite lounges). You must be completely out of your room at 8 a.m. though. Do not wait to pack until that morning.

Key Returns

Only people whose room doors are NOT behind a card swiped access door need to turn in their keys (West, North, and the Atwood efficiencies and column doubles). All other students will have their suite swipe locks deactivated on Saturday morning, December 22 at 8 a.m. Everyone must return most departmental keys you have been issued. You must set up an appointment with your Proctor to turn in your key by Friday, December 21.

If you fail to turn in your key by this deadline, your door(s) will be re-keyed and your student account will be billed $150.00 for each key you did not turn in.

Quiet Hours/Noisy Minutes

ASHMC established quiet hours for all residence hall beginning on Sunday, December 16, 2018 at 12 noon. They end on Friday, December 21 at 10:00 p.m. Please exercise prior restraint on your noise needs and respect all requests for quiet.

Noisy minutes will be from 8:45 p.m. to 9:00 p.m. Sunday through Wednesday of exam week (with noise remaining on our side of Foothill and Platt Boulevards). Snacks will be available at the Hoch at 9:00 p.m., immediately following noisy minutes.

Come by the Hoch for Late Night Breakfast, which will be served by the DSA staff on Tuesday, December 18, 2018 at 9pm.

Vehicles and Bikes

If you leave a car in a parking lot over break, remove all valuables from it, lock it, and make sure to display your parking permit. If at all possible, take your car with you or move it to a more secure off-campus location. Do not leave your bike outside over break. Lock it to a sturdy object in your room. If you need a U-lock, DSA sells them for a subsidized price, $10.

Fall Graduates/Study Abroad/Leave of Absence Check-Out

If you are not living on campus during Spring 2019, you must move all of your stuff out of your room before you leave for winter break and sign-up for a check out meeting with a Proctor.  At the time of your check out appointment with your Proctor, your room needs to be in its original, clean, fully-equipped condition from when you moved in.  All College provided furniture (beds, desks, chairs, etc.) should be set up as found (beds can stay lofted). All keys should be turned in to your Proctor during your check out appointment.

If you will be moving to a different room for spring, it’s best to wait to make the move when you return in January. It saves the hassle now.

Spring Early Arrival

Students will not be allowed in the residence halls during break, except for those in previously approved groups (e.g. winter intercollegiate athletes) who must return early and are on the early arrival list. There is no returning to campus prior to Sunday, January 20, 2019 at 8:00 a.m. without approval and confirmation of being on the early arrival list.  If you need to request an early arrival, fill out the Early Arrival Request form by 5 p.m. on Friday, December 14, 2018.  There is a $27 charge for each approved day.  Residence Life Staff, Athletes, and Sophomore Retreat participants are automatically added to the early arrival list.

Residence Halls Reopening/Key Pick-Up

Residence Halls Reopen Sunday, January 20, 2018 at 8 a.m.

Students will not be allowed in the residence halls during break, except for those approved and on the early arrival list. When you get back in January, students who turned in a key may pick up a key by calling the Proctor On Call at 909-717-7183 on Sunday January 20 and Monday, January 21 from 8am – 5pm.  After 5pm, you may contact your own Proctor from your residence hall to pick up your keys or you may call Campus Safety.  CS will charge you a $25 key-in fee.

All other students will have their suite lock activated for card access by 8:00 a.m. Sunday, January 20. Monday, January 21 is a staff holiday in remembrance of Dr. Martin Luther King, Jr., and most offices will be closed or operating with a small number of staff. The Residential Life office will have only a few staff members working that day.