Spring Closing Information

Checkout Procedure

  • All students must sign-up and check-out with a Proctor prior to leaving for the summer break period. Students can sign-up for check-out meetings via the link provided in the “Big Spring Closing Memo” email sent from the Office of Residential Life. Check-out meetings will consist of a Proctor coming to the student room to confirm the following conditions of check out have been met.
  • Students must return rooms to the original, clean, fully-equipped condition from when they moved in to the room. All College provided furniture (beds, desks, chairs, etc.) should be setup as found (beds can stay lofted); non-College owned lofts, couches, and all other personal belongings must be removed, including anything displayed on walls (posters, tacks, tape, etc.).
  • All College keys must be returned to Facilities and Maintenance (F&M) via the drop box located in Platt Courtyard or the F&M Office. Failure to return college keys will result in a “rekey fee” of $150 per key.
  • F&M will conduct room condition assessments after students move-out. F&M will take photos and generate bills for damage, replacement of missing furniture (things you leave in storage may be considered missing), removal of non-College owned lofts, couches, etc. left in rooms, and excessive cleaning of rooms. If a student knows of damage in their room or a situation that may result in damage charges, they may email damage@hmc.edu with a brief description of the situation and who is responsible for the damage.

Summer Storage

Off Campus Storage

If students cannot bring their personal items home over the summer, we recommend using any local self-storage places in the Claremont area. Many off campus storage options are inexpensive, particularly if students share space. Transportation is sometimes included for free. See the list of local storage companies for more information.

Storage pods

ASHMC, in collaboration with the college, has organized and is facilitating the rental of storage pods to be used by students. Below you will find information that was sent out to all students by ASHMC for how it will be organized.
Each student can sign up to get a subsidy of $15 for storage from ASHMC. You can either book a pod via ASHMC or find your own storage off-campus. When booking a pod through ASHMC, the price of the pod will be shared among students who are booking the pod. There are three ways students can get storage:
  • Book “boomerang” pods. These pods will come to campus for you to store your things in. Then they are moved from campus and kept at the storage company’s facility. They will return shortly before you get to campus for you to unload your items.
  • Book permanent pods. These will stay on campus all summer.
  • Book off-campus storage (not through ASHMC).
This form will be used to help students coordinate groups with similar schedules. There are five schedules for pod access. For on-campus summer residents, pods that stay open all summer are available. For those leaving campus, there are two departure times: one at the end of exams and one at the end of summer math. The two arrival times are for ResLife and orientation leaders, and then all other returning students.
On April 11th, results of the form will be sent out via email so that students can find groups to share pods with. No pod can be reserved with fewer than 5 students. There will be an average of 10 students per pod.

Large items and study abroad

Any items larger than a mini-fridge (not including exceptionally large mini-fridges) can be stored in the student-semester storage rooms over the summer. If you are studying abroad next semester, you may store items in these rooms as well. To coordinate this, speak with your dorm presidents.

Liability for Stored Items

The College is not responsible for items that are damaged, lost or stolen while left in storage over the summer. For that reason, we recommend students take all personal belongings home over the summer.

Residence Hall Closing / Key Return

Resident Hall Closing

All residence halls close on Monday, May 14 at 8 a.m. Only approved summer residents and students approved for the “late list” are allowed to stay in the dorms. Refer to the Late Stay Request form.The last Hoch-Shanahan meal will be brunch on Sunday, May 13. Jay’s Place will close for summer after Thursday, May 10.

Key Return

Only summer residents and students approved and on the late list may keep their College keys. All other students must turn in their keys and will have their card swipe access deactivated the morning of Monday, May 14. Students may turn in College keys via the drop box located in Platt Courtyard or to an F&M staff member. The F&M office is open Monday through Friday between 8 a.m. and noon or 1 p.m. to 5 p.m.

Drop Box

Students can drop College keys in the large gray F&M key drop box in the Platt Courtyard at any time prior to 8 a.m. Monday, May 15. Envelopes are provided at the drop box site for students. Student ID numbers, names, dorms, and room numbers must be written on the envelopes. Students failing to return their College keys by this deadline may incur a “re-key fee” and their student accounts will be billed $150 per key that was not return. Students who have been issued departmental keys must return those to F&M as well. Departmental keys that are not returned will incur a higher fee due to the number of doors and employees the loss of departmental keys may affect.

Quiet Hours/Noisy Minutes

Quiet hours for all dorms begin on Sunday, May 6, 2018 at noon and end on Friday, May 11, 2018 at 10 p.m. Students are expected to exercise restraint on the noise they create, and respect all requests for quiet. “Noisy Minutes,” an event that allows students to take a break from the quiet, will be from 8:45 p.m. to 9 p.m. Sunday through Wednesday of finals week. Snacks will be served at the Hoch at 9 p.m., immediately after noisy minutes. Friday after quiet hours students are expected to be courteous and conscious of their noise levels.

Vehicles and Bikes

We strongly recommend that all students take their vehicles with them or move them to a more secure off-campus location.

If a student intends to leave a car in a parking lot, they should remove all valuables, lock the vehicle, and make sure to display a parking permit. It is recommended to park in the parking lot just north of the outer dorms. Many summer residents will be living near this parking area, so there will be other cars around. It is suggested that students who leave vehicles ask their friends to periodically check on their vehicles.

If students cannot bring their personal bikes home for the summer, they must store bikes in designated storage areas. Only bikes on regular bike racks, claimed by summer residents with a orange tag will be allowed on campus. All other bikes will have their locks cut, and may be donated or sold.

Trash and Recycling

There will be large, clearly labeled, trash and recycling bins on the Great Lawn. Bins for electronic waste are located just west of Atwood. Books may be donated to the bookshelves in the Platt Living Room or “Take a Book/Leave a Book” lending library in the Learning Studio in Sprague. Clothing and other usable items can be placed in the Planet Aid bins outside Platt and the LAC. Each dorm will also have a designated donation area for students to conveniently drop off donation items.

Mail

From May 14 to August 1, all first class, domestic mail will automatically be forwarded to student’s permanent home address on file with the registrar. College paychecks will not be forwarded unless students leave a self-addressed, stamped envelope with the mailroom staff. Students can have mail forwarded to an alternate address by contacting the mailroom at (mailroom@hmc.edu). Second, third, and bulk rate mail cannot be forwarded and will be recycled.  All mailboxes will remain active for summer residents until the updated roster is completed on or about August 14.  Michael Slater, the mailroom supervisor, sends out a student email at the end of every year with more details. Mail received after August 1 will be sorted and placed in the mailroom for students to access beginning on September 3. Graduates will have their mail forwarded until December 31, 2018 only. See Student Mail for more information regarding student mail services.

Fall Arrival / Early Arrivals

All residence halls will re-open for upper-class students at 8 a.m. on Sunday, August 27, 2017. Only students authorized by the assistant dean for residential life and on the early arrival list will be allowed to return earlier and must pay approximately $25 per day. Athletes, orientation leaders, mentors, and proctors will be automatically added to the early arrival list and not be charged.

Summer Residents

Students living on campus over the summer should stay in their current room until Facilities and Maintenance (F&M) notifies them that their summer room is ready. Once notified, students are required to move to their summer room within 48 hours so that F&M can assess and clean the previous room for the next (summer) resident. Students need to turn in their spring room keys once they finish moving. This can be done at F&M on weekdays between 8 a.m. and noon or 1 p.m. and 5 p.m. If students need assistance after hours or on weekends, they should contact F&M’s summer housing assistants on their on-call number, 909.607.4558. If the summer housing assistants aren’t available, students may call Campus Safety for a key service ($25 charge).