COVID-19 Testing Policy

Updated August 22, 2022

Introduction

This policy applies to all faculty and staff and shall apply to spouses/partners and family members, over the age of 11, residing in on-campus housing with HMC faculty or staff members. In order to implement this program, the College partners with The Claremont Colleges Student Health Services (SHS) to conduct tests using the ShieldT3 saliva PCR test.

Effective May 23, 2022, the College no longer requires COVID-19 testing, including for those faculty, staff, and family members living on campus who are unvaccinated. Those who would like to be tested, regardless of vaccination status, may do so at no cost to them by visiting the vending machine at the Platt Campus Center Living Room or other ShieldT3 Health vending machines located throughout the neighboring Claremont Colleges.

Testing Program Description

The College has laid out the following guidelines for testing.

If symptomatic employees come to campus solely to test, they should only go to the testing site, not report to work, and return home immediately following the test. Regardless of where you test (SHS, an external facility, or at home) if you test positive for COVID 19, immediately contact Human Resources and your supervisor.

All surveillance testing will be done by medical providers from The Claremont Colleges Services Student Health Services at no charge. The surveillance testing should be done during work time, and non-exempt employees will be paid. However, if for some reason the testing day and scheduled work shifts do not align, non-exempt employees will be paid for their time to take the test and must coordinate with their supervisor in advance.

If you choose to be tested, HMC’s Office of Human Resources and SHS will obtain the required consent forms prior to the first time you test on campus. Required consent forms are found at the bottom of this page. Those who test positive for COVID-19 will be contacted by SHS to initiate the contact tracing process. A member of the Business Affairs Office or campus liaison will also reach out to the individual who tests positive to gather additional regulatory information.

Confidentiality

All data and test results will be kept confidential except as mandated for regulatory reporting and campus liaison notification. Specific information on consent forms and confidentiality will be provided by SHS at the time of the test.

Testing on Campus

All testing will occur via the Shield3T Health vending machines located at the Platt Campus Center Living Room and throughout the neighboring Claremont Colleges.

Further details about the testing process, location and times are described on the SHS website.

NOTE: If you have tested positive at SHS, please do not retest on site until after 90 days since you last tested positive.

Outside Testing

If a faculty or staff member is asymptomatic they have the option of taking a COVID test on their own time and at their own expense. If a faculty or staff member is exhibiting symptoms, they should stay home, avoid reporting to work on campus and contact their own medical provider for further instructions. Note that if faculty or staff have symptoms, they have the option of being tested using a kit from the vending machine located in the Platt Campus Center Living Room, through their health care provider, or at another testing site.

Questions

Should you have any questions about this policy, please contact HR at hr@hmc.edu. For medical and science related questions, we will put you in contact with someone from Student Health Services at The Claremont Colleges Services.

Consent Forms

Please complete and return both consent form to hr@hmc.edu or José Barajas at jbarajas@hmc.edu. An email, confirming receipt of consent forms will be sent. Please allow 24-48 hours, from confirmation notice, for processing before you begin testing.

TCC Consent for COVID-19 Testing
TCC-HMC Authorization for Release of Medical Information

Notice

This is an evolving situation under further consideration and HMC retains the right to make additional modifications to the College COVID-19 Testing Policy for Faculty and Staff.