{"id":2558,"date":"2025-01-20T20:57:12","date_gmt":"2025-01-21T04:57:12","guid":{"rendered":"https:\/\/www.hmc.edu\/bao\/?page_id=2558"},"modified":"2026-01-07T16:28:14","modified_gmt":"2026-01-08T00:28:14","slug":"forms-and-policies","status":"publish","type":"page","link":"https:\/\/www.hmc.edu\/dco\/financial-affairs\/forms-and-policies\/","title":{"rendered":"Financial Affairs Forms and Policies"},"content":{"rendered":"\n<p class=\"is-style-mudd-highlighted-content\">* requires HMC Google Account to access<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Business Practices<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.hmc.edu\/bao\/workday-financials\/\">Workday Financials <\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Policies and Procedures<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/drive.google.com\/file\/d\/1PKSDjFArg-mpPYolG7GJKUDwDZseITvw\/view?usp=drive_link\">2026 Mileage Reimbursement Rate (PDF)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/a\/g.hmc.edu\/file\/d\/0BzR_KHZNACM_QnEydy11MDU2YlE\/edit?usp=sharing\">Circular A-21 \u201cCost Principles for Educational Institutions\u201d (PDF)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/file\/d\/1VW19zjun49i8dTLO8lRjB9qZ_x96gkUz\/view?usp=sharing\">HMC Housing Assistance Program Policy (PDF)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/file\/d\/0BzR_KHZNACM_SFpYWkJ2NUpfRlU\/view?resourcekey=0-8yqCu8_QhO5Ibi8i8S63Tg\">HMC Housing Assistance Program Application (PDF)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/file\/d\/0B_LqWsPW0QSKQi00c0tTOGJ4QWs\/view?resourcekey=0-fbpA2wgjRrDl9D70pjdQfw\">HMC Public Posting Policy (PDF)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/file\/d\/0BzR_KHZNACM_MWxCbkVoSmViNkE\/view?resourcekey=0-yG8_cXHdcftyzltfxjqLzw\">IRS \u2013 Accountable Expense Reimbursement Plan (AERP) Guidelines (PDF)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/file\/d\/0B_LqWsPW0QSKNV9uUDJUOHVJRDQ\/view?resourcekey=0-txMUlzA8hag5-oH46QNBtA\">Petty Cash and Claremont Cash Funding Procedures (PDF)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/file\/d\/1sjOaIx5bltXzgs8_ZKAMFOIEVkgHeJIZ\/view?usp=drive_link\">Policy for Travel, Entertainment and other Business Expenses<\/a>&nbsp;(PDF)<\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/file\/d\/1ViElkwxLrY1ZN5zboIbBu98KLEjCiQq3\/view\">Procurement Policy and Procedures (PDF)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/file\/d\/1MWd4xyLPwELWVLCtDQm5ofuC6S1Sg_oF\/view?usp=sharing\">Taxability of Gift Cards: Procedural Document (PDF)<\/a>*<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Purchasing<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.hmc.edu\/bao\/forms-and-policies\/purchase-card-program\/\">Purchase Card Program<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/open?id=1Sz_fR--_c5_EnG_cev2PLxF7rp9soM8v\">Purchase Card Employee Agreement (PDF)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/file\/d\/0BzR_KHZNACM_NjlraVhqaTZIbmc\/edit?resourcekey=0-4LQaY1-IsrdtcaY1J5imhg\">Purchase Card Policy and Procedure (PDF)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/file\/d\/0B_LqWsPW0QSKN3dSVGNlQllvemM\/view?resourcekey=0-ydva_SkWg49eL6VErVNvrg\">Student Expenses Guidelines (PDF)<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">New Supplier Requests<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/drive.google.com\/file\/d\/0BzR_KHZNACM_Mks4a3FGbjlrVVE\/edit?resourcekey=0-WCtV29Knk01zd_df4Pi5LQ\">W-9 Form (PDF)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/file\/d\/1N0RaWlWnC5_sGh6S1Xyqs5xu_1XCzGX-\/view\">W-8BEN Form (PDF)<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>* requires HMC Google Account to access Business Practices Policies and Procedures Purchasing New Supplier Requests<\/p>\n","protected":false},"author":349,"featured_media":0,"parent":6,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-2558","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.hmc.edu\/dco\/wp-json\/wp\/v2\/pages\/2558","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.hmc.edu\/dco\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.hmc.edu\/dco\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.hmc.edu\/dco\/wp-json\/wp\/v2\/users\/349"}],"replies":[{"embeddable":true,"href":"https:\/\/www.hmc.edu\/dco\/wp-json\/wp\/v2\/comments?post=2558"}],"version-history":[{"count":7,"href":"https:\/\/www.hmc.edu\/dco\/wp-json\/wp\/v2\/pages\/2558\/revisions"}],"predecessor-version":[{"id":3031,"href":"https:\/\/www.hmc.edu\/dco\/wp-json\/wp\/v2\/pages\/2558\/revisions\/3031"}],"up":[{"embeddable":true,"href":"https:\/\/www.hmc.edu\/dco\/wp-json\/wp\/v2\/pages\/6"}],"wp:attachment":[{"href":"https:\/\/www.hmc.edu\/dco\/wp-json\/wp\/v2\/media?parent=2558"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}