{"id":2233,"date":"2024-10-23T11:19:03","date_gmt":"2024-10-23T18:19:03","guid":{"rendered":"https:\/\/www.hmc.edu\/communications\/?page_id=2233"},"modified":"2025-01-17T08:49:33","modified_gmt":"2025-01-17T16:49:33","slug":"email-signature-generator","status":"publish","type":"page","link":"https:\/\/www.hmc.edu\/communications\/templates\/email-signature-generator\/","title":{"rendered":"Email Signature Generator"},"content":{"rendered":"\n

Using this form you can generate an email signature that will match the style recommended by the Office of Communications and Marketing. <\/p>\n\n\n\n

Complete the desired fields and select the Copy to Clipboard<\/strong> button before following the relevant paste instructions for your email client.<\/p>\n\n\n\n

\nCopy to Clipboard<\/span><\/a><\/span>\n<\/div>\n\n\n\n

Copy and Paste Instructions<\/h2>\n\n\n\n

To ensure your signature retains its styling, please take note of the specific instructions for your specific email client(s).<\/p>\n\n\n\n

\n

Microsoft Outlook for macOS<\/h2>\n\n\n\n

1. Open settings<\/h3>\n\n\n\n
\"\"\n\t\t\t\n\t\t\t\t\n\t\t\t<\/svg>\n\t\t<\/button>
Open Outlook’s settings<\/figcaption><\/figure>\n\n\n\n

2. Select “Signatures” option<\/h3>\n\n\n\n
\"\"\n\t\t\t\n\t\t\t\t\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n

3. Select the “+” button to create new signature<\/h3>\n\n\n\n
\"\"\n\t\t\t\n\t\t\t\t\n\t\t\t<\/svg>\n\t\t<\/button>
Select the + button to create a new signature<\/figcaption><\/figure>\n\n\n\n

4. Name your signature and paste<\/h3>\n\n\n\n

Note:<\/strong> for the next steps, paste your signature as shown.<\/p>\n\n\n\n

    \n
  1. Name the signature<\/li>\n\n\n\n
  2. Select the paste options dropdown<\/li>\n\n\n\n
  3. Select Keep Source Formatting<\/strong> to ensure you signature retains its styling<\/li>\n\n\n\n
  4. Save your new signature<\/li>\n<\/ol>\n\n\n\n
    \"\"\n\t\t\t\n\t\t\t\t\n\t\t\t<\/svg>\n\t\t<\/button>
    Name the signature; open the paste options and select “Keep Source Formatting”<\/figcaption><\/figure>\n\n\n\n

    5. Set as default, if desired<\/h3>\n\n\n\n
    \"\"\n\t\t\t\n\t\t\t\t\n\t\t\t<\/svg>\n\t\t<\/button>
    If desired, set your new signature as the New messages default so it will be applied to all new messages<\/figcaption><\/figure>\n\n\n\n

    Microsoft 365 Outlook (Web)<\/h2>\n\n\n\n

    1. Open settings<\/h3>\n\n\n\n
    \"\"\n\t\t\t\n\t\t\t\t\n\t\t\t<\/svg>\n\t\t<\/button>
    From the mail page, click the settings icon<\/figcaption><\/figure>\n\n\n\n

    2. Select “Account” and “Signatures” settings<\/h3>\n\n\n\n

    Note:<\/strong> to retain the signature styles, when pasting into the signature box you must use keyboard commands as shown, rather than selecting the paste menu option.<\/p>\n\n\n\n

      \n
    1. Ensure you are viewing the Account<\/strong> settings with Signatures<\/strong> sub-menu selected.<\/li>\n\n\n\n
    2. Select New signature <\/strong>and enter a name<\/li>\n\n\n\n
    3. Click in the signature box\n
        \n
      • For macOS, use Cmd + v<\/strong> to paste<\/li>\n\n\n\n
      • For Windows use Ctrl + v<\/strong> to paste<\/li>\n<\/ul>\n<\/li>\n\n\n\n
      • Save<\/strong> your new signature<\/li>\n\n\n\n
      • If desired, set your new signature as default and select Save<\/strong> (note: you must save the signature before setting it as default, then select save <\/strong>once more).<\/li>\n<\/ol>\n\n\n\n
        \"\"\n\t\t\t\n\t\t\t\t\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n

        Outlook for Windows (Classic)<\/h2>\n\n\n\n

        1. On the Mail page, select “File”<\/h3>\n\n\n\n
        \"\"<\/figure>\n\n\n\n

        2. Select “Options”<\/h3>\n\n\n\n
        \"\"<\/figure>\n\n\n\n

        3. Open the signature settings<\/h3>\n\n\n\n
          \n
        1. Make sure you have the Mail<\/strong> tab selected<\/li>\n\n\n\n
        2. Select the Signatures…<\/strong> button<\/li>\n<\/ol>\n\n\n\n
          \"\"<\/figure>\n\n\n\n

          4. Create and name your new signature<\/h3>\n\n\n\n
            \n
          1. Select the New<\/strong> button<\/li>\n\n\n\n
          2. Name your signature and select Ok<\/strong><\/li>\n<\/ol>\n\n\n\n
            \"\"<\/figure>\n\n\n\n

            5. Paste your new signature<\/h3>\n\n\n\n
              \n
            1. After copying the signature from the generator, right-click in the signature box<\/li>\n\n\n\n
            2. In the pop-up, under Paste Options<\/strong>, select the first icon which, when hovered, should say “keep source formatting<\/strong>.”<\/li>\n\n\n\n
            3. Select Ok<\/strong> to save the new signature.<\/li>\n<\/ol>\n\n\n\n
              \"\"<\/figure>\n\n\n\n

              6. Set as default (optional)<\/h3>\n\n\n\n
                \n
              1. If desired, set the new signature as default for new and\/or replies and forwards.<\/li>\n\n\n\n
              2. When done, select Ok<\/strong> and close out of the settings.<\/li>\n<\/ol>\n\n\n\n
                \"\"<\/figure>\n\n\n\n

                Outlook for Windows (New)<\/h2>\n\n\n\n

                1. Select the settings gear icon<\/h3>\n\n\n\n
                \"\"<\/figure>\n\n\n\n

                2. Select “Signatures” tab<\/h3>\n\n\n\n
                  \n
                1. Ensure the Accounts<\/strong> tab is selected<\/li>\n\n\n\n
                2. Ensure the Signatures<\/strong> tab is selected<\/li>\n<\/ol>\n\n\n\n
                  \"\"<\/figure>\n\n\n\n

                  3. Paste signature<\/h3>\n\n\n\n
                    \n
                  1. Select New signature<\/strong> and name your new signature<\/li>\n\n\n\n
                  2. Select the signature box and to maintain the styling, after copying the signature from the generator, use Ctrl + v<\/strong> to paste it<\/li>\n\n\n\n
                  3. Save your new signature<\/li>\n<\/ol>\n\n\n\n
                    \"\"<\/figure>\n\n\n\n

                    4. Set as default (optional)<\/h3>\n\n\n\n
                    \"\"<\/figure>\n\n\n\n

                    Gmail (Web)<\/h2>\n\n\n\n

                    1. Open settings<\/h3>\n\n\n\n
                      \n
                    1. Select the settings gear icon<\/li>\n\n\n\n
                    2. Select the See all settings<\/strong> button<\/li>\n<\/ol>\n\n\n\n
                      \"\"<\/figure>\n\n\n\n

                      2. Create new signature<\/h3>\n\n\n\n
                        \n
                      1. Scroll down to the Signatur<\/strong>e section<\/li>\n\n\n\n
                      2. Select the + Create new button<\/strong><\/li>\n<\/ol>\n\n\n\n
                        \"\"<\/figure>\n\n\n\n

                        3. Name your new signature<\/h3>\n\n\n\n
                          \n
                        1. Name the signature<\/li>\n\n\n\n
                        2. Select the Create<\/strong> button<\/li>\n<\/ol>\n\n\n\n
                          \"\"<\/figure>\n\n\n\n

                          4. Paste your new signature<\/h3>\n\n\n\n
                            \n
                          1. Select the signature box and paste in your new signature:\n
                              \n
                            • Windows: Ctrl + v<\/strong><\/li>\n\n\n\n
                            • Mac: Cmd + v<\/strong><\/li>\n<\/ul>\n<\/li>\n\n\n\n
                            • If desired, set the signature using the defaults dropdowns<\/li>\n<\/ol>\n\n\n\n
                              \"\"<\/figure>\n\n\n\n

                              5. Don’t forget to save!<\/h3>\n\n\n\n
                              \"\"<\/figure>\n\n\n\n

                              macOS Mail<\/h2>\n\n\n\n

                              1. Open Mail settings<\/h3>\n\n\n\n
                              \"\"<\/figure>\n\n\n\n

                              2. Create new signature<\/h3>\n\n\n\n
                                \n
                              1. Note: if you’re using Gmail, make sure to select Google in the left pane before creating your new signature. If you don’t, it won’t be available as an option when creating new emails<\/li>\n\n\n\n
                              2. Select the + button<\/li>\n\n\n\n
                              3. Click on the name to change it, or leave as-is<\/li>\n\n\n\n
                              4. Delete the default placeholder text that will be automatically created<\/li>\n<\/ol>\n\n\n\n
                                \"\"<\/figure>\n\n\n\n

                                3. Paste in your new signature<\/h3>\n\n\n\n
                                  \n
                                1. Uncheck Always match my default message font<\/strong><\/li>\n\n\n\n
                                2. Paste your new signature using Cmd + v<\/strong><\/li>\n\n\n\n
                                3. Set as default if desired<\/li>\n<\/ol>\n\n\n\n

                                  Note:<\/strong> if you’ve opted to include the College logo, it may be appear in the configuration pane. However, it should be visible when you create new emails.<\/p>\n\n\n\n

                                  \"\"<\/figure>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

                                  Using this form you can generate an email signature that will match the style recommended by the Office of Communications […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":699,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-2233","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/pages\/2233","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/comments?post=2233"}],"version-history":[{"count":3,"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/pages\/2233\/revisions"}],"predecessor-version":[{"id":2313,"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/pages\/2233\/revisions\/2313"}],"up":[{"embeddable":true,"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/pages\/699"}],"wp:attachment":[{"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/media?parent=2233"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}