{"id":1305,"date":"2019-06-27T09:16:59","date_gmt":"2019-06-27T16:16:59","guid":{"rendered":"https:\/\/www.hmc.edu\/communications\/?page_id=1305"},"modified":"2023-05-02T14:12:43","modified_gmt":"2023-05-02T21:12:43","slug":"adding-pdfs-to-the-website","status":"publish","type":"page","link":"https:\/\/www.hmc.edu\/communications\/accessibility-resources\/adding-pdfs-to-the-website\/","title":{"rendered":"Adding PDFs to the Website"},"content":{"rendered":"\n

All PDF and other documents that you wish to upload to the site must be in compliance with the College’s accessibility policy<\/a>.<\/p>\n\n\n\n

Unless created by the Office of Communications and Marketing, PDFs may only be uploaded if they have passed an accessibility check such as that available within Adobe Acrobat Pro.<\/p>\n\n\n\n

PDF Upload Process<\/h2>\n\n\n\n

When you wish to add a PDF to the website, please follow these steps to determine your course of action:<\/p>\n\n\n\n

    \n
  1. Would the content of the PDF be suitable for conversion to a regular web page? If so, this is the preferred method.<\/li>\n\n\n\n
  2. Is this PDF available online from outside of the College? If yes, consider linking directly to the source rather than uploading it to the College website.<\/li>\n\n\n\n
  3. If it is not available elsewhere, has the PDF been supplied by Communications and Marketing? If yes, the PDF may be added to the site.<\/li>\n\n\n\n
  4. If the PDF has not been provided by communications and marketing, it must be tested for accessibility\n
      \n
    1. Open the PDF in Adobe Acrobat Pro and select the Tools<\/strong> menu item.
      \"Location<\/li>\n\n\n\n
    2. from the Tools menu under Protect & Standardize<\/strong> select Accessibility<\/strong>.
      \"Showing<\/li>\n\n\n\n
    3. Select Accessibility Report<\/strong> from the toolbar to the right of the document viewer
      \"Showing<\/li>\n\n\n\n
    4. The accessibility summary will indicate errors. If errors are present, they must be fixed before the PDF is uploaded.
      \"Sample<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n\n\n\n

      Requesting PDF Accessibility Fixes<\/h2>\n\n\n\n

      Communications and Marketing will fix PDFs that need to be uploaded yet contain errors. To request a PDF fix:<\/p>\n\n\n\n

        \n
      1. Complete the Communications and Marketing Job Request Form<\/a>, selecting Accessible PDF<\/strong> from the Tell us what you need<\/strong> field:
        \"Showing<\/li>\n\n\n\n
      2. Communications and Marketing will review your request and carry out any necessary work.<\/li>\n\n\n\n
      3. Once complete, you will be provided with your PDF which will now be able to upload.<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"

        All PDF and other documents that you wish to upload to the site must be in compliance with the College’s […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":1175,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-1305","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/pages\/1305","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/comments?post=1305"}],"version-history":[{"count":1,"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/pages\/1305\/revisions"}],"predecessor-version":[{"id":1606,"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/pages\/1305\/revisions\/1606"}],"up":[{"embeddable":true,"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/pages\/1175"}],"wp:attachment":[{"href":"https:\/\/www.hmc.edu\/communications\/wp-json\/wp\/v2\/media?parent=1305"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}