{"id":6399,"date":"2024-02-23T18:15:01","date_gmt":"2024-02-24T02:15:01","guid":{"rendered":"https:\/\/www.hmc.edu\/cis\/?p=6399"},"modified":"2024-02-25T13:21:47","modified_gmt":"2024-02-25T21:21:47","slug":"february-2024-update-from-cis","status":"publish","type":"post","link":"https:\/\/www.hmc.edu\/cis\/2024\/02\/23\/february-2024-update-from-cis\/","title":{"rendered":"February 2024 update from CIS"},"content":{"rendered":"\n
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\"Mole<\/a><\/figure>\n<\/figure>\n\n\n\n

Spring Cleaning<\/strong><\/p>\n\n\n\n

Early in 2023 we let you know that Google has changed their approach to storage. So too have Microsoft, Box, DropBox and others.  The days of unlimited storage are over.  And that means we need to change some of our habits. <\/p>\n\n\n\n

In the admin page for our HMC Google Workspace account (g.hmc.edu) there is a banner in red letters that looks like this:<\/p>\n\n\n\n

250.6 TB of shared 147.69 TB (169%) used<\/strong><\/p>\n\n\n\n

The 147.69 TB is our total pooled storage that comes with our paid licenses. <\/p>\n\n\n\n

We have announced to alumni that we will no longer  be providing the Google Storage Service and, from now on, alumni will have one year after they graduate to obtain a personal storage account and move their data to it.   On March 1st we will turn alerts for alumni when they log in to Drive.  If an alum has shared a document with you and you want to continue to have access, please either ask them to transfer ownership or make a copy of the document.<\/p>\n\n\n\n

Discontinuing the storage service for alumni will reduce the total amount, but we will still need to do some spring cleaning before we decide whether we need to purchase more storage or find another solution.    <\/p>\n\n\n\n

So, go ahead and delete those old folders that you thought you might need but have never touched since.   Remember, the College Records Retention Policy<\/a> can be your guide as well (TL;DR very few records have to be kept for more than two years).   You can see how much storage you are using by visiting https:\/\/drive.google.com\/drive\/u\/0\/quota<\/a> (log in with your g.hmc.edu account if asked).<\/p>\n\n\n\n

If you are the kind of person who needs a social boost to get working on something as traumatic as spring cleaning, watch for announcements about some storage squashing parties we will hold in the near future.  And of course you don\u2019t have to wait for us.   Gather with some of your colleagues and do that spring cleaning together! <\/p>\n\n\n\n

It\u2019s worth repeating that the vast majority of users won\u2019t need to take any action because their storage use is low.  And that we will continue to prioritize academic needs.<\/p>\n\n\n\n

Anthology<\/strong><\/p>\n\n\n\n

The Anthology Student<\/a> (student information system)  project continues apace.   As you may recall, the target is for us to be doing registration for the Fall 2025 semester in Anthology.  That means that we will be using Anthology for Fall pre-registration in just over one year from now.   Representatives from the Anthology company have been working closely with the staff at TCCS and at the five undergraduate colleges to bang out the details of everything from how payments will be processed by Student Accounts to how classes will be listed and from  book lists to FERPA management.  From our IT perspective, we are having intense conversations about integrations between systems.  Over time, the CX system became a sort of data hub and Anthology is not intended or designed to function in that way, so some new approaches are needed.  The HMC lead on this project is Registrar Mark Ashley and he is always willing to answer questions.  In a related development, we are working this semester with Karen Romero Sandoval in DSA Residential Life to implement a new housing system called StarRez<\/a>, which will replace Symplicity Residence.<\/p>\n\n\n\n

Canvas<\/strong><\/p>\n\n\n\n

The transition from Sakai to Canvas is also moving right along.  Recent discussions with the other Claremont Colleges produced an interesting projection: Across the seven institutions in the consortium, between 0 and no more than ~180  faculty will be using Sakai in Fall 2024 (next semester).  Those numbers indicate impressive progress.  For Mudd, the number is fewer than five.   As I have pointed out before, once colleges started moving to Canvas and especially once the undergraduate colleges did so, the learning environment for students has been less than harmonious.  Viewed through that lens, the small number of faculty still using Sakai is very good news indeed. <\/p>\n\n\n\n

Our ARCS team<\/a>, led by Elizabeth Hodas, has turned its attention to Sakai project sites this semester and they are reporting good progress on that too.   They of course stand ready to help with anything you might need to help you complete your transition over to Canvas.   I am very grateful for the work they do, and we all salute the faculty who are taking the time to move their courses and learn a new system. <\/p>\n\n\n\n

HPC @ HMC<\/strong><\/p>\n\n\n\n

In previous updates I\u2019ve mentioned that the Computing Committee<\/a> was reinstated by FEC and asked to investigate the state of High Performance Computing (HPC) at HMC.  Under Jamie Haddock\u2019s intrepid leadership, the committee produced a thirteen page report for DCC and FEC.  The report had eighteen recommendations in six categories:<\/p>\n\n\n\n