All deadlines for forms and documents are listed by due date, and should be returned to the Dean of Students office. Please allow several days to get these forms checked-in on our Received Checklist and distributed to the correct department. Deadline dates are nearly all uniform to make it easier to remember them: simply mark your calendar for the 15th of June, 10th of July, 1st of August and 10th of August as important deadlines. Note that the deadline for placement forms is slightly different, the 18th of July, and that the deadline for choosing your electives is the 20th of July.  There is an additional deadline, the 27th of August, for the Final High School Transcript, and the deadline for the Housing Agreement is TBA after the students arrive.  If you have any questions about these forms, please contact the department listed.

Mail ALL forms (with the exception of Student Health Services information forms and online forms) to: Harvey Mudd College, Dean of Students Office,
301 Platt Boulevard, Claremont, CA 91711 (contrary to what some forms say)

DUE: 15th of June

• Roommate Matching Form
  The Roommate Matching form is essential for you to complete thoroughly and honestly (no parents peeking). Only a few people read the forms, and they will be kept confidential. The orientation directors will very carefully try to make a workable match of you and a roommate, as well as you and a dorm.
  Questions should be directed to the Dean of Students office at (909) 621-8125 or michael_edwards@hmc.edu.

• Student & Family Information Form
  The Student & Family Information form collects the same information previously collected by the Room & Board, Parent, and Emergency Data Information forms. The form is relatively short and should not take too much time to complete. It asks you for general information, family contact information, at least one emergency contact, and meal plan choice.
  Questions should be directed to the Dean of Students Office at (909) 621-8125 or chris_sundberg@hmc.edu.

• Tuition Payment Agreement (PDF)
  All incoming students are required to designate a tuition payment method. Please follow the link to view payment options. Please make sure to initial your payment choice and sign the form. A scanned or faxed copy is considered preliminary information only, and a hardcopy sent in by mail is necessary.
  Skip over the Student ID number portion since you will not have that until you arrive on campus.
  Questions should be directed to the Office of Student Accounts at (909) 621-8107 or student_accounts@hmc.edu.

• Photos
  Each year photos of new students are published in the Student Handbook. If you have not already submitted your pictures, please send two color or black-and-white wallet-size photos of yourself. Digital photos are preferred, with an image resolution of 300 dots per inch (dpi) or more. You can tell if your image has sufficient resolution by checking its file size. For example, an image up to 5 x 7 should be at least 12MB. JPEG (JPG) images can be used as long as the image is 300 dots per inch (dpi) for print or 72 dpi for web. A large image with many pixels may be suitable for print work. A digital photo need not be wallet-sized, but it should have a clear view of only the student (i.e. no pictures where your face is right next to someone else) suitable for cropping/shrinking to a wallet-sized portrait. If you have only printed photos, please do not attempt to scan them yourself unless you have access to a high-quality scanner; simply send us the picture.
  Send all photos by email to Haak_Saxberg@hmc.edu
  If sending original not digital photos, please mail to HMC DOS Office,
  301 Platt Blvd. Claremont, CA 91711.
  Questions should be directed to Dean of Students Office at (909) 621-8125

• Photo Release Form
  A Photo Release Form is requested from every student to use your name, picture, portrait, biographical information or photograph in all forms and media and in all manners for public relations, advertising or any other lawful purposes.
  Questions should be directed to Office of Advancement Communications at (909) 607-9298 or communications@hmc.edu.
  

DUE: 10th of July

• Health Insurance Information
  All students at HMC must have health insurance coverage. Students may choose to remain covered under an existing policy, in which case they must submit an insurance waiver, or to purchase insurance from the Claremont Colleges. The waiver and more information regarding insurance can be found here. The on-campus medical services provided by Student Health Services are available for all students (at the same costs) regardless of your health insurance coverage. For more information about the cost of using Student Health Services, please visit their website at http://www.cuc.claremont.edu/shs/.
  Questions should be directed to the Dean of Students office at (909) 621-8125 or amy_currier@hmc.edu.

DUE: 18th of July

• Placement Forms
  To assist with the placement process, the Chemistry, Computer Science, and Mathematics Departments have developed individual forms to help gather additional information regarding a student’s experience.  Information about each form has been emailed to you by Dean Jacobsen.  The Chemistry Quiz is available on Sakai.

  
  

• Writing 001 Preference Form: Check your email for a link to the Writ 001 Survey.

     Questions should be directed to the Office of Academic Affairs at (909) 621-8772 or Dean Jacobsen (jacobsen@math.hmc.edu)

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DUE: 20th of July

• Fall Elective Preference Form: Check your email for a link to the First-Year Elective Survey

• Student Health Services Information form
  This pdf document includes a cover letter that explains that the “Entrance Personal Health History/Medical Examination Report Form.” You must complete this form before you can use the Student Health Service. Some immunizations are also required. The document includes a letter explaining the risks of meningitis at college and recommends that incoming students get immunized against it. The final parts of the document include the Health History and Exam Form and an emotional health history form. Please note: the exam and history forms should be submitted directly to the Student Health Service at 757 College Way, Claremont, CA 91711 by August 1. The Student Health Service webpage is at http://www.cuc.claremont.edu/shs/.
  Questions should be directed to the Student Health Services Office. Although it is closed over the summer break, if you have questions you may call them at (909) 621-8222 and leave a message. SHS retrieves and responds to voice mail daily.
  

• Ontario Airport Shuttle Reservation
  Mudd runs a free shuttle van from the Ontario International Airport (ONT) to campus on the opening day of Orientation, Thursday, August 25, 2011. Please follow the link to reserve a space on the Ontario Airport shuttle.
  Questions should be directed to the Dean of Students office at (909) 621-8125 or amy_currier@hmc.edu.

• Consent to Treatment of a Minor
  If you will be under 18 years old when you arrive at Mudd, you need to have your parents complete this form. Since hospitals cannot treat minors without the consent of a parent, this form allows you to receive emergency medical treatment in case they can’t contact your parents.
  Questions should be directed to the Dean of Students Office (909) 621-8125 or amy_currier@hmc.edu.

• Final Grades / High School Transcripts
  You must submit an official final high school transcript to the Admission office. Your admission and final enrollment at HMC is contingent on the successful completion of the Spring term.
  Questions should be directed to the Office of the Registrar at (909) 621-8090 or registrar@hmc.edu. Transcripts should be mailed to Office of Admissions at 301 E. Platt Blvd. Claremont, CA 91711

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DUE: TBA

• Housing Agreement (not yet available)
  Each Harvey Mudd student living on campus must read and sign a housing agreement. After arriving on campus, the students will receive an e-mail informing them when the housing agreement is available.
  Questions should be directed to the Dean of Students Office (909) 621-8125 or michael_edwards@hmc.edu