Room Draw 2008

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Notice:

DAC, the DAC chairs, and the DORL, reserve the right to interpret and add to these regulations as unforeseen situations arise. Decisions may include changing priority numbers or removing someone from room draw.
The terms “rising senior,” “rising junior,” and “rising sophomore” refer to a student’s anticipated draw status for the 2008-2009 academic year. A student’s draw status is determined by the number of previous room draws the student has participated in and/or chosen not to participate in.
If you feel that you have circumstances that do not fit neatly into the guidelines below, please bring your concerns to DAC through either the DAC chair or the DORL. All petitions are due on Tuesday, February 26.
These regulations were approved by DAC on February 8, 2008. Subsequent changes are in bold, underlined, italics.

Abbreviations and Definitions

DAC: Dormitory Affairs Committee
DAC chair: Zach Rogstad, North 228
DORL: Dean of Residential Life, Guy Gerbick, Platt, X18301
Quad dorms: East, West, North, and South dorms
Suite: Any group of rooms which shares a bathroom in the Quad dorms, Atwood, Linde, or Sontag
Corridor: Four singles and four doubles along one side of one floor of Case Hall (1/2 of an “L”)
Intrasuite changes: Room changes between rooms that share a bathroom in the Quad dorms, Atwood, Linde, and Sontag
Intersuite changes: Room changes between rooms that do not share a bathroom in the Quad dorms, Atwood, Linde, and Sontag
Pull: (1) v. choosing a room for yourself or another person; or (2) n. a person with a worse priority number with whom you choose a room during draw.
Lock pull: A pull that fills the remaining available space in a suite. The in-dorm or class status of a lock pull does not affect senior pull round status.

Timeline and Overview of Procedures

Tuesday, February 26

Petitions for medical, Sontag Apartment, 9th semester / 5th year, single-sex sections, and other exceptions to room draw due to the DAC chair or DORL by 5:00pm

Friday, March 7

$150 room draw deposits due to Student Accounts by 5:00pm; future proctors pull their rooms and up to one suitemate

Friday, March 14

Petitions approved or denied by DAC

Saturday, March 15 — Sunday, March 23

SPRING BREAK

Sunday, March 23

Priority numbers for room draw posted

Monday, March 24 — Sunday, March 30

Pre-mock boards in Hoch-Shanahan

Wedesday, March 26

Pre-mock draw in Outer dorms at dorm meetings

Thursday, March 27

Pre-mock draw in Quad dorms at dorm meetings

Sunday, March 30

Senior mock draw 7:00pm (Mock and real draws in Hoch-Shanahan)

Monday, March 31

Senior real draw 7:00pm
Junior mock draw 9:00pm

Tuesday, April 1

Junior real draw 9:30pm

Wednesday, April 2

Sophomore mock draw 7:00pm

Thursday, April 3

Sophomore real draw 7:00pm

Eligibility

HMC students whom the Registrar considers to be returning and who have been assigned a priority number are eligible to participate in room draw. Students who feel they should be drawing with a class other than the one in which the Registrar has them enrolled, must submit a petition by 5:00pm on February 26 to the DAC chair or DORL.
Any student whose first semester at HMC was before fall 2005 (9th semester seniors, 5th year undergraduates, and those who took a leave of absence) must submit a petition by 5:00pm on Tuesday, February 26 to the DAC chair or DORL to be considered to receive a priority number to participate in room draw.

Discussion and Roommate Finder
For those who need to find a roommate, you may use the Facebook group HMC Room Draw 2008 at http://claremont.facebook.com/group.php?gid=7011559038.

Room Draw Deposit

All persons who wish to live on campus must pay a $150 room draw deposit by 5:00pm Friday, March 7, 2008 to Student Accounts in Kingston. All inquiries into payments of deposits should be directed to Student Accounts. Anyone seeking a waiver of the $150 deposit for financial reasons must appeal to the DORL by 5:00pm on Friday, March 7.
If a student has not paid his/her deposit on time and has not informed Student Accounts of his/her intention to participate in room draw, that student will not have a number generated with his/her class. If the student submits his/her deposit before Friday, March 28, he/she will be given the worst priority number for his/her class. Such a student may be pulled in room draw.
If a student pays his/her deposit after March 28 but before the end of room draw, he/she will be placed on the waitlist. Such a student may not be pulled.
Students who have a petition approved to enter draw must submit a deposit by March 28. If they do not, the petition approval will be void and the student will go on the waitlist.
Students who go abroad or decide not to live on campus during 2008-2009 may contact Student Accounts for a refund of the deposit.
Students who will not live on campus for fall 2008 may have their deposit forwarded to cover spring 2009 housing or may request a refund and resubmit the deposit prior to spring.
A running tally of deposits received will be posted here as the deposit deadline approaches. Be sure that yours has been received if you want to participate in room draw.

Coed Rooms
Unmarried men and women may not live in the same regular dorm room, though they may petition to live in a Sontag Apartment. The College will take judicial action against people living in unauthorized coed rooms.

In-Dorm Status
Rising seniors who would like to change their in-dorm status prior to draw, including those who returned from abroad and were placed into a “non-home” dorm, must receive permission from the president of the dorm where they would like to pull into.

Petitions
All petitions should be submitted by completing the petition form. The petition form has contains specific instructions for medical, 9th semester / 5th year, and single-sex petitions. All petitions are due to the DAC chair or DORL by 5:00pm on Tuesday, February 26, 2008. Any exception to room draw regulations not covered below may also be petitioned with the standard petition form.

Sontag Apartment Petitions

Sontag apartment petitions will be approved based on a specific ranking of priorities accessible at the Sontag petition form.
An HMC student who is married to or partnered with a 5C student and wants to live in a Sontag Apartment must arrange for an HMC student to live at the spouse or partner's campus via the 5C housing exchange program. See the DORL for more information on the exchange program.

Smoking
Smoking is not permitted in any enclosed area where fellow residents can inhale secondary smoke. This includes all dorm lounges in North, South, East, West, Case, and Sontag. Smoking is allowed in Linde and Atwood suite lounges only if all suite members are in agreement. Smoking is prohibited in all indoor public areas of Linde, anywhere inside Sontag or Case, and anywhere in South including its courtyard.

Room Changes

All room assignments are for the full 2008-2009 academic year. Room changes during the year must be approved by the DORL prior to moving. Unauthorized intersuite room changes will result in a $50 fine and a restoration to the original living assignment. Room changes may not create coed rooms.
Students may switch rooms within a suite (intrasuite change) in the Quad dorms, Atwood, Linde, and Sontag at any time, as long as they get authorization from the DORL prior to the change.
Two people with higher priority numbers choosing separate doubles in one suite who exchange roommates after draw, while possibly seeming like a manipulation of draw, is allowed.

Housing Agreement
Before pulling into a room at room draw, students must read, complete, and sign the housing contract, which will be distributed at each mock draw session. These forms must be returned at room draw for both the person pulling and the person(s) being pulled, or the pull is not valid.

Frosh Placement and Bumping
The DAC chair and DORL will designate rooms in each dorm for next year’s frosh class. To see where these are located, check the room draw floor chart page.

In North, East, and West, frosh may be moved or “bumped” along the same hallway in which they were placed. A hallway includes the adjoining “fishbowl” in Quad dorms.
In South, frosh can only be bumped into similar suites, e.g., suites of 4 frosh can only be bumped into other 4-persons.
In Atwood, each suite will have 2 frosh in the “cave” double. The proctor suites (including 2nd floor) and another suite on each floor will have 3 frosh in the L. Frosh in the non-proctor suite L may be bumped into another L double, with the approval of everyone in the “bump-target” suite. Frosh may not be bumped into the efficiencies or “column” doubles.
In Case, frosh may be bumped between corridors on the same floor within the L.
In Linde, frosh may be bumped to another available double in the same suite. Frosh cannot be bumped into the Linde apartments.
In Sontag, frosh may be bumped into another suite’s double, with the approval of everyone in the “bump-target” suite. The bump must be to a room on the same floor.

Proxies
Proxies may be sent in someone’s place for both mock draw and real draw; however, for real draw, a proxy must have a signed statement from the person they are proxying for. A copy of an email from the person, using their own HMC email address if possible, will suffice for a signature (based on the Honor Code). The proxy note may alternately be sent directly to ggerbick@hmc.edu.

Pre-Mock Draw

The white boards displaying the floor plans of each dorm will be available in Hoch-Shanahan from Monday, March 24 to Sunday, March 30. Differently colored dry erase markers will correspond to the different levels of priority.
Anyone with a higher priority may erase someone’s name and pull into a room.
It is essential to participate in pre-mock. To encourage full participation, each dorm will have a pre-mock draw for that dorm. These individual dorm meetings will occur for Outer dorms on Wednesday, March 26 and for the Quad dorms on Thursday, March 27. While not mandatory, pre-mocks’ usefulness depends on how much it is used.

Class Priority
1. Seniors pull in 3 rounds

Round 1: Seniors pulling themselves or another senior into the same dorm they are both currently living in, or have in-dorm status in. Lock pulls may be any eligible person.
Round 2: Seniors pulling themselves or another senior into another dorm. Lock pulls may be any eligible person.
Round 3: Seniors pulling anybody from the junior or sophomore class.

2. Juniors pull their rooms
3. Sophomores pull their rooms

In all cases, priority within a class is determined by the number assigned. For the senior class, priority within each of the three rounds is determined by the number assigned.

Mock Draw & Room Draw
To participate in room draw, it is mandatory to participate in mock draw. If you cannot attend mock draw, a proxy may pull a room for you. A proxy note is not necessary for mock draw. A student who selects a room in mock or real draw should pull his/her roommate or suitemate(s) by the following guidelines.

Students may only choose other students who have paid their room draw deposits and been issued a priority number. They may not choose any student on the waitlist.
When choosing a double, a student must pull a roommate, or join the waitlist.
When choosing a single, a student need not choose a suitemate or L-mate.
DAC-approved 9th semester seniors and 5th year undergraduates may be pulled, including as proctor pulls.
Students may not in any way bribe someone with a better draw to pull them into a room.
Any form of intimidation before or during room draw is prohibited and will be referred to DB/JB.

Waitlist
Any student may choose to join the waitlist instead of choosing a room. The priority of the waitlist is the following:
1. Students who deposited on time and did not receive a room in room draw
2. Students who choose the waitlist option in room draw
3. Students who were ineligible to participate in room draw (late deposits, etc.)
4. Students who re-enroll at Mudd
5. Students who put themselves on the waitlist between room draw and the end of spring will be prioritized by room draw class and priority number
6. After the end of spring semester, people new to the waitlist will be prioritized by the date they contacted the DORL.

Dorm-Specific Draw Regulations
North, East, West

A student may pull his/her roommate into a double, or the other person in a two-person suite.
Alternately, a 4 person suite may be pulled with one number. The 2nd highest of the 4 occupants’ draw numbers is used as this priority number. The student with the highest number may draw at any point after his/her number has been called if the arrangement breaks down.

South

A student may pull a single and a suitemate in backhall singles.
A student may pull up to 2 suitemates in a 3 person South suite. The 3rd single lock pull may be any eligible pull, not affecting senior round status.
A student may pull up to one suitemate in a 4 person South suite. Once 3 people have pulled, they can agree upon who will lock the suite. The 4th single lock pull may be any eligible pull, not affecting senior round status. The final single must draw at the time the 3rd single draws.

Atwood

A student may either pull a single and up to one other single in the same suite, or a double and a roommate. Once the 4 singles have been pulled, the residents of the singles can agree upon who will be pulled into the L room – locking it. For the singles to pull the L, the room must, though, be pulled as a triple. In effect, one number can pull the final 2 singles and the L triple. The pulled L triple roommates must draw at the time the second set of singles draw. The L triple lock may be any eligible pulls, not affecting senior round status.
The Atwood L rooms may be pulled as regular doubles when not part of a lock pull.
The column doubles may be pulled with one number by the same method as detailed above for Quad 4 person suites.

Case

A student may pull a single and one other single in the L, a double and a roommate, a triple (Q1B by the laundry room) and 2 roommates, a quad (the other 4 quad lounges) and 3 roommates, or all 4 spaces in the Case Library.
If there are more than six people of a certain sex living on one corridor, there must be at least one bathroom on the L designated as single-sex for that sex, unless the corridor unanimously decides otherwise.

Linde

A student may either pull a single and up to one other single in the same suite, or a double and a roommate.
In the six suites that have 2 singles and 2 doubles (not the two suites in the southeast corners, but the other three corners), if the two singles have been pulled, then the two individuals may agree upon who will be pulled into one of the other doubles (one double is reserved for incoming freshmen). In other words, one number pulls the suite and locks it. The pulled double roommates must draw at the time the singles draw. The double lock pull may be any eligible pull, not affecting senior round status.

Sontag

A student may either pull a single and up to two other singles in the same suite, a double and a roommate, or a single and a double. Seniors must pull another senior into the 2nd single to pull in Round 2. The 3rd single lock may be any eligible pull. A student may also pull a single and a double, but all three students must be seniors to pull in Round 2, and have in-dorm status to pull in Round 1. Note that in suites without a 3rd single one number locks the suite.
The 2 Sontag apartments are assigned by petition. If DAC approves no petition, the available apartments become a (single gender) double and a single pullable during draw.

2007 - 2008 Dormitory Affairs Committee

Chair: Zach Rogstad
East Dorm: Hannah Hoersting, Matthew Lawson, Leslie Mallinger
West Dorm: Sam Gordon, Aurora Pribram-Jones, Kenny Quinn, Zack Rubin
North Dorm: Arjun Kalyanpur, Andrew Higginbotham
South Dorm: Jen Fukuto, Liz Corpuz, Elaine Shaver
Atwood Dorm: Donna Phu, Kacy McKibben
Case Dorm: Rishad Manekia, Eric Young
Linde Dorm: David Gross, Josh Cobb, Kelley Hodges
Sontag Dorm: Gena Urowsky, Lucia Cheung
ASHMC Social Committee Chairs: Marielle Wardell, Monica Ascarrunz