Highlights

• In an effort to provide all students with on-campus housing, all pullable Atwood L rooms must be pulled as triples, regardless of how it is pulled in draw.
• Gender-neutral housing is now available for all students.
• A cutoff line has been set for rising seniors to receive in-dorm status. In-dorm status must be received by and cannot be changed after 12 midnight before senior mock draw.
• If a student does not pay his/her $150 room draw deposit by 5 PM Friday, March 6, 2009, s/he will automatically be given the worst priority number for his/her class.

Notice

• DAC, the DAC chairs, and the DORL, reserve the right to interpret and add to these regulations as unforeseen situations arise. Decisions may include changing priority numbers or removing someone from room draw.
• The terms “rising senior,” “rising junior,” and “rising sophomore” refer to a student’s anticipated draw status for the 2009-2010 academic year. A student’s draw status is determined by the number of previous room draws the student has participated in and/or chosen not to participate in.
• If you feel that you have circumstances that do not fit neatly into the guidelines below, please bring your concerns to DAC through either the DAC chairs or the DORL. All petitions are due on Tuesday, February 24, 2009.
• These regulations were approved by DAC on February 13, 2009. Subsequent changes are in bold, italics.

Abbreviations and Definitions

• DAC: Dormitory Affairs Committee
• DAC chairs: Sam Gordon, West 423 and Kacy McKibben, Atwood 302
• DORL: Dean of Residential Life, Guy Gerbick, Platt, x18301
• Quad dorms: East, West, North, and South dorms
• Suite: Any group of rooms which shares a bathroom in the Quad dorms, Atwood, Linde, or Sontag
• Corridor: Four singles and four doubles along one side of one floor of Case Hall (1/2 of an “L”)
• Intrasuite changes: Room changes between rooms that share a bathroom in the Quad dorms, Atwood, Linde, and Sontag
• Intersuite changes: Room changes between rooms that do not share a bathroom in the Quad dorms, Atwood, Linde, and Sontag
• Pull: (1) v. choosing a room for yourself or another person; or (2) n. a person with a worse priority number with whom you choose a room during draw.
• Lock pull: A pull that fills the remaining available space in a suite. The in-dorm or class status of a lock pull does not affect senior pull round status.

Timeline and Overview of Procedure

• Tuesday, February 24

• Petitions for medical, Sontag apartment, 5th year/9th semester, single-sex sections, gender-neutral sections, and other exceptions to room draw due to the DAC chairs or the DORL by 5 PM

• Friday, March 6

• $150 room draw deposit due to Student Accounts by 5 PM
• Future proctors pull their rooms and up to one suitemate

• Friday, March 13

• Petitions approved or denied by DAC

• Saturday, March 14 to Sunday, March 22

• SPRING BREAK

• Sunday, March 22

• Room draw priority numbers posted

• Monday, March 23 to Sunday, March 29

• Pre-mock boards in Hoch-Shanahan
• Wednesday, March 25: Pre-mock draw in Outer dorms at dorm meetings
• Thursday, March 26: Pre-mock draw in Quad dorms at dorm meetings

• Sunday, March 29

• Senior mock draw at 7 PM (Mock and real draws held in Hoch-Shanahan)

• Monday, March 30

• Senior real draw at 7 PM
• Junior mock draw at 9 PM

• Tuesday, March 31

• Junior real draw at 7 PM

• Wednesday, April 1

• Sophomore mock draw at 7 PM

• Thursday, April 2

• Sophomore real draw at 7 PM

Eligibility

• HMC students whom the Registrar considers to be returning and who have been assigned a priority number are eligible to participate in room draw. Students who feel they should be drawing with a class other than the one in which the Registrar has them enrolled, must submit a petition by 5 PM on February 24 to the DAC chairs or DORL.
• Any student whose first semester at HMC was before fall 2006 (9th semester seniors, 5th year undergraduates, and those who took a leave of absence) must submit a petition by 5 PM on Tuesday, February 24 to the DAC chairs or DORL to be considered to receive a priority number to participate in room draw.

Discussion and Roommate Finder

For those who need to find a roommate, you may use the Facebook group HMC Room Draw 2009 or roomdraw-l@hmc.edu.

Room Draw Deposit

• All persons who wish to live on campus must pay a $150 room draw deposit by 5 PM Friday, March 6, 2009 to Student Accounts in Kingston. All inquiries into payments of deposits should be directed to Student Accounts. Anyone seeking a waiver of the $150 deposit for financial reasons must appeal to the DORL by 5 PM on Friday, March 6.
• If a student has not paid his/her deposit on time and has not informed Student Accounts of his/her intention to participate in room draw, that student will not have a number generated with his/her class. If the student submits his/her deposit before Friday, March 27, he/she will be given the worst priority number for his/her class. Such a student may be pulled in room draw.
• If a student pays his/her deposit after March 27 but before the end of room draw, he/she will be placed on the waitlist. Such a student may not be pulled.
• Students who have a petition approved to enter draw must submit a deposit by March 27. If they do not, the petition approval will be void and the student will go on the waitlist.
• Students who go abroad or decide not to live on campus during 2009-2010 may contact Student Accounts for a refund of the deposit.
• Students who will not live on campus for fall 2009 may have their deposit forwarded to cover spring 2010 housing or may request a refund and resubmit the deposit prior to spring.
• A running tally of deposits received will be posted here as the deposit deadline approaches. Be sure that yours has been received if you want to participate in room draw.

Gender-Neutral Housing

Starting Fall 2009, gender-neutral housing will be available to all upperclass students living on campus. This allows students to room with any person, regardless of gender identity, gender expression, biological sex, or sexual orientation. All students participating in Room Draw will have the option to participate in, or opt out of, gender-neutral housing by placing a gendered or gender-neutral marker in the corresponding suite of the room they choose. Students can also submit a petition via the normal petition process to ensure that a suite or corridor in any residence hall is gender-neutral. A petition for a gender-neutral section must be submitted to the DAC chairs or DORL by 5 PM on February 24.

In-Dorm Status

Rising seniors who would like to change their in-dorm status prior to draw, including those who returned from abroad and were placed into a “non-home” dorm, must receive permission from the president of the dorm where they would like to pull into. In-dorm status must be received by and cannot be changed after 12 midnight on Sunday, March 29, 2009.

Petitions

All petitions should be submitted by completing the petition form. The petition form has specific instructions for medical, 9th semester/5th year, single-sex, and gender-neutral petitions. All petitions are due to the DAC chairs or DORL by 5 PM on Tuesday, February 24, 2009. Any exception to room draw regulations not covered below may also be petitioned with the standard petition form.

Sontag Apartment Petitions

• Sontag apartment petitions will be approved based on a specific ranking of priorities accessible at the Sontag petition form.
• An HMC student who is married to/partnered with a 5C student and wants to live in a Sontag Apartment must arrange for an HMC student to live at the spouse/partner's campus via the 5C housing exchange program. See the DORL for more information on the exchange program.

Smoking

Smoking is not permitted in any enclosed area where fellow residents can inhale secondary smoke. This includes all dorm lounges in North, South, East, West, Case, and Sontag. Smoking is allowed in Linde and Atwood suite lounges only if all suite members are in agreement. Smoking is prohibited in all indoor public areas of Linde, anywhere inside Sontag or Case, and anywhere in South including its courtyard.

Room Changes

• All room assignments are for the full 2009-2010 academic year. Room changes during the year must be approved by the DORL prior to moving. Unauthorized intersuite room changes will result in a $50 fine and a restoration to the original living assignment.
• Students may switch rooms within a suite (intrasuite change) in the Quad dorms, Atwood, Linde, and Sontag at any time, as long as they get authorization from the DORL prior to the change.
• Two people with higher priority numbers choosing separate doubles in one suite who exchange roommates after draw, while seeming like a manipulation of draw, is allowed.
• If a room change results in coed rooms, the students doing the switch must get approval from all the other residents in the suite or corridor.

Housing Agreement

Before pulling into a room at room draw, students must read, complete, and sign the housing agreement, which will be distributed at each mock draw session. These forms must be returned at room draw for both the person pulling and the person(s) being pulled, or the pull is not valid.

Frosh Placement and Bumping

The DAC chairs and DORL will designate rooms in each dorm for next year’s frosh class. To see where these are located, check the room draw floor chart page.

• In North, East, and West, frosh may be moved or “bumped” along the same hallway in which they were placed. A hallway is the floor of one wing and includes the adjoining “fishbowl” in Quad dorms.
• In South, frosh can only be bumped into similar suites, e.g., suites of 4 frosh can only be bumped into other 4-persons.
• In Atwood, each suite will have 2 frosh in the “cave” double. The proctor suites (including 2nd floor) and another suite on each floor will have 3 frosh in the L. Frosh in the non-proctor suite L may be bumped into another L double, with the approval of everyone in the “bump-target” suite. Frosh may not be bumped into the efficiencies or “column” doubles.
• In Case, frosh may be bumped between corridors on the same floor within the L.
• In Linde, frosh may be bumped to another available double in the same suite. Frosh cannot be bumped into the Linde apartments.
• In Sontag, frosh may be bumped into another suite’s double, with the approval of everyone in the “bump-target” suite. The bump must be to a room on the same floor.

Proxies

Proxies may be sent in someone’s place for both mock draw and real draw; however, for real draw, a proxy must have a signed statement from the person they are proxying for. A copy of an email from the person, using their own HMC email address if possible, will suffice for a signature (based on the Honor Code). The proxy note may alternately be sent directly to guy_gerbick@hmc.edu or done in person to the DORL.

Pre-Mock Draw

• The white boards displaying the floor plans of each dorm will be available in Hoch-Shanahan from Monday, March 23 to Sunday, March 29. Differently colored dry erase markers will correspond to the different levels of priority.
• Anyone with a higher priority may erase someone’s name and pull into a room.
• It is essential to participate in pre-mock. To encourage full participation, each dorm will have a pre-mock draw for that dorm. These individual dorm meetings will occur for Outer dorms on Wednesday, March 25 and for the Quad dorms on Thursday, March 26. While not mandatory, pre-mocks’ usefulness depends on how much it is used.

Class Priority

• Seniors pull in 3 rounds

• Round 1: Seniors pulling themselves or another senior into the same dorm they are both currently living in, or have in-dorm status in. Lock pulls may be any eligible person.
• Round 2: Seniors pulling themselves or another senior into another dorm. Lock pulls may be any eligible person.
• Round 3: Seniors pulling anybody from the junior or sophomore class.

• Juniors pull their rooms

• Sophomores pull their rooms

In all cases, priority within a class is determined by the number assigned. For the senior class, priority within each of the three rounds is determined by the number assigned.

Mock Draw & Room Draw

To participate in room draw, it is mandatory to participate in mock draw. If you cannot attend mock draw, a proxy may pull a room for you. A proxy note is not necessary for mock draw. A student who selects a room in mock or real draw should pull his/her roommate or suitemate(s) by the following guidelines.

• Students may only choose other students who have paid their room draw deposits and been issued a priority number. They may not choose a student on the waitlist.
• When choosing a double, a student must pull a roommate, or join the waitlist.
• When choosing a single, a student need not choose a suitemate or L-mate.
• DAC-approved 9th semester seniors and 5th year undergraduates may be pulled, including as proctor pulls.
• Students may not in any way bribe someone with a better draw to pull them into a room.
• Any form of intimidation before or during room draw is prohibited and will be referred to DB/JB.

Draw Regulations for Gender-Neutral Housing

• The first student to pull into an empty suite or corridor must choose either a green or red marker and draw a circle in that suite.

• If the student draws a green circle, coed rooms may be pulled in that suite.
• If the student draws a red circle, coed rooms may not be pulled in that suite.

• Students who pull into a suite where a green circle has been drawn, can erase the green circle and draw a red circle when or any time after they pull.

• Changing to a red circle does not affect previously pulled coed rooms in that suite.

• Once a red circle is drawn in a suite, it cannot be erased for the remainder of room draw.

• Drawn circles carry over from class draw to class draw

Waitlist

• Any student may choose to join the waitlist instead of choosing a room. The priority of the waitlist is the following:

• Students who were eligible to participate in room draw and did not get a room. These students will be prioritized by room draw class and priority number
  
• Students who were ineligible to participate in room draw (late deposits, etc.)
• Students who re-enroll at Mudd
• After the end of spring semester, people new to the waitlist will be prioritized by the date they contacted the DORL

Dorm-Specific Draw Regulations

• North, East, West

• A student may pull his/her roommate into a double, or the other person in a two-person suite.
• Alternately, a 4 person suite may be pulled with one number. The 2nd highest of the 4 occupants’ draw numbers is used as this priority number. The student with the highest number may draw at any point after his/her number has been called if the arrangement breaks down.

• South

• A student may pull a single and a suitemate in backhall singles.
• A student may pull up to 2 suitemates in a 3 person South suite. The 3rd single lock pull may be any eligible pull, not affecting senior round status.
• A student may pull up to one suitemate in a 4 person South suite. Once 3 people have pulled, they can agree upon who will lock the suite. The 4th single lock pull may be any eligible pull, not affecting senior round status. The final single must draw at the time the 3rd single draws.

• Atwood

• A student may either pull a single and up to one other single in the same suite, or a double and a roommate. Once the 4 singles have been pulled, the residents of the singles can agree upon who will be pulled into the L room – locking it. For the singles to pull the L, the room must, though, be pulled as a triple. In effect, one number can pull the final 2 singles and the L triple. The pulled L triple roommates must draw at the time the second set of singles draw. The L triple lock may be any eligible pulls, not affecting senior round status.
• The Atwood L rooms must still be pulled as triples when not part of a lock pull.
• The doubles in the suites must be pulled and cannot be locked like the L rooms.
• The column doubles may be pulled with one number by the same method as detailed above for Quad 4 person suites.

• Case

• A student may pull a single and one other single in the L, a double and a roommate, a triple (Q1B by the laundry room) and 2 roommates, a quad (the other 4 quad lounges) and 3 roommates, or all 4 spaces in the Case Library.
• If there are more than six people of a certain sex living on one corridor, there must be at least one bathroom on the L designated as single-sex for that sex, unless the corridor unanimously decides otherwise.

• Linde

• A student may either pull a single and up to one other single in the same suite, or a double and a roommate.
• In the six suites that have 2 singles and 2 doubles (not the two suites in the southeast corners, but the other three corners), if the two singles have been pulled, then the two individuals may agree upon who will be pulled into one of the other doubles (one double is reserved for incoming freshmen). In other words, one number pulls the suite and locks it. The pulled double roommates must draw at the time the singles draw. The double lock pull may be any eligible pull, not affecting senior round status.
• In the suite that has 4 singles and 1 frosh double (southeast corner that is not proctor suite), once 3 people have pulled, they can agree upon who will lock the suite. The 4th single lock pull may be any eligible pull, not affecting senior round status. The final single must draw at the time the 3rd single draws.
• In the four suites that have 3 doubles (middle suites on both floors), if there is no frosh double, once 4 people have pulled 2 doubles, they can agree upon who will lock the suite. The 3rd double lock pull may be any eligible pull, not affecting senior round status. They final double must draw at the time the 2nd double draws.
  

• Sontag

• A student may either pull a single and up to two other singles in the same suite, a double and a roommate, or a single and a double. Seniors must pull another senior into the 2nd single to pull in Round 2. The 3rd single lock may be any eligible pull. A student may also pull a single and a double, but all three students must be seniors to pull in Round 2, and have in-dorm status to pull in Round 1.
• In suites that have 2 singles and 1 double, one number locks a suite. Seniors must pull another senior into the 2nd single to pull in Round 2. The double lock may be any eligible pull. A student may also pull a single and a double, and lock pull the single with any eligible pull. If the double is a medical petition pull, after 1 single is pulled, the 2nd single pull is a lock pull and may be any eligible pull.
• The 2 Sontag apartments are assigned by petition. If the DORL approves no petition, the available apartments become a double and a single pullable during draw

2008 - 2009 Dormitory Affairs Committee

• Chairs: Sam Gordon, Kacy McKibben
• East Dorm: Marc Davidson, Jenna Ryon
• West Dorm: Julian Freed-Brown
• North Dorm: Dorian Scrima (fall), Vikram Shivaji (fall), Aaron Guillen (spring), Masato Kocberber (spring)
• South Dorm: Alex Steinkamp (fall), David Berryreiser, Corinne Cho (spring)
• Atwood Dorm: Raffi Attarian, Megan Van Ness
• Case Dorm: Ace Ellet, Michael Martin, Tyler Wolf
• Linde Dorm: Katie Near (fall), Cameron Charness, Josh Cobb
• Sontag Dorm: Shannon McKenna, Lolly Simoni
• ASHMC Social Committee Chair: Caro de Freitas, Will Scott (spring)
• Secretary: Steve Matsumoto