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Party Policy

Overview

There are three types of parties at Harvey Mudd College, as explained below. In accordance with state liquor laws, no admission may be charged for any party serving alcohol; however, party donations may be collected anywhere that advertising is allowed, but not in the direct vicinity of or inside the party. Advertising Policies can be found in the "Party Planning Packet" and should be strictly adhered to.

Fences with guarded gates must enclose any party at which the alcohol is not contained indoors; no alcohol may enter or leave the party. There should be one toilet available inside the party for every 150 expected guests. At any advertised party, the alcohol must be distributed by 21-year-old or older "servers," who are trained in the TIPS Program. Servers will be paid for their services and may not drink alcohol during the party. It is the responsibility of the servers to check ID's and monitor sobriety. Only those 21 or older will be served.

Parties not contained indoors must end by 1 a.m. and can only occur on weekends. Campus Safety reserves the right to break up any party. Note that the following guidelines may be amended or abbreviated by the Social Committee and the Dean of Students in special circumstances. The following are general guidelines which will be used by the Activities Dean and the party sponsors when the party is registered:

5-COLLEGE:

  • SIZE: 600 maximum at one time
  • ALCOHOL: Maximum of 7 kegs (6.67 handles for mixed drinks may be substituted for each keg)
  • SERVERS: 2-3 required (if alcohol is present)
  • SECURITY: 2 Campus Safety per party, one must be at the bar at all times; 1 Student Security per 100 guests required
  • GUESTS: Open to 5-College students; Guest pass required for non-Claremont College people (limit 3 off campus per 5-C student)
  • ADVERTISING: Advertising allowed on all 5 Colleges
  • REGISTRATION: Register with DOS at least 2 weeks ahead; One party sponsor must be at least 21 (if alcohol will be present) and must stay sober for the duration of the party
  • COMMENTS: It is the responsibility of security and Campus Safety to monitor party size; Only the server distributes alcohol
  • SOCIAL FUNDABLE: YES

MUDD/SCRIPPS:

  • SIZE: 300 maximum at one time
  • ALCOHOL: Maximum of 2 kegs (6.67 handles for mixed drinks may be substituted for each keg)
  • SERVERS: 2-3 required (if alcohol is present)
  • SECURITY: 3-5 Student Security (if alcohol is present), one must be at the bar at all times
  • GUESTS: Open to Mudd and Scripps students only; Guest pass required for non-Mudd students (limit 3 off campus per Mudd student; party organizers may grant additional guest passes)
  • ADVERTISING: Advertising allowed at Harvey Mudd and Scripps only
  • REGISTRATION: Register with DOS at least 1 week ahead; One party sponsor must be at least 21 (if alcohol will be present) and must stay sober for the duration of the party
  • COMMENTS: Only the server distributes alcohol; All mixed drinks should be prepared at a bar to which only the server has access
  • SOCIAL FUNDABLE: YES

MUDD SPONSORED:

  • SIZE: 100 maximum at one time
  • ALCOHOL: Maximum of 2 kegs (6.67 handles for mixed drinks may be substituted for each keg)
  • SERVERS: All servers must be 21 and have attended the party planning seminar
  • SECURITY: Not required, but Social will pay for as many student security people as it sees fit
  • GUESTS: Non-Mudd students will need to have a wristband, which will be distributed by security
  • ADVERTISING: No fliers; E-mail to party-l@hmc.edu
  • REGISTRATION: Register with DOS at least 1 week in advance; One party sponsor must be at least 21 (if alcohol will be present) and must stay sober for the duration of the party
  • COMMENTS: It is up to the student security officer(s) to keep a valid count as to how many people have attended in order to receive additional funding afterwards; All mixed drinks should be prepared at a bar to which only the server has access
  • SOCIAL FUNDABLE: YES - in order to be eligible for the funding, Social must be contacted 1 week prior to the party

PRIVATE:

  • SIZE: 60 maximum at one time
  • ALCOHOL: Maximum 1 keg (6.67 handles for mixed drinks may be substituted per keg); Must be contained indoors
  • SERVERS: None required; Party organizer's responsibility to monitor drinking
  • SECURITY: None required
  • GUESTS: Invited guests only
  • ADVERTISING: No advertising allowed (other than personal invitations)
  • REGISTRATION: Register with DOS day of party by noon; One party sponsor must be at least 21 (if alcohol will be present) and must stay sober for the duration of the party
  • COMMENTS: Dorm barbecues and meetings are private parties and should be registered if alcohol will be present
  • SOCIAL FUNDABLE: NO

Alcohol Equations:
Number of kegs = n∙(4/3)∙(1/3)∙(4)/150
         where n is number of people in the party at any one time, (4/3) is the pass through
         fraction, (1/3) is the fraction of attendees 21 or over, 4 is expected number of drinks per
         person, and 150 is the number of 16 oz. drinks in a keg.
Number of handles per keg = 150∙2.63/59.2,
         where 150 is the number of 16 oz. dinks in a keg, 2.63 is the ounces of alcohol per
         drink, and 59.2 is the number of oz. in a handle.

Approved by Dean of Students