ASHMC Meeting 4/4/10
Linde Activities Center
4:00 PM
Status Updates
Treasurer- good
Atwood- good. Just bought speaker system
DAC- best room draw ever
East- good
Case- good. Setting up Slippery When Wet
South- good
Linde- good, just got trampoline. Had ABC party, went ok
Sophomores- good
Juniors- good
Seniors- good
Frosh- good
North- fine
CAP- good
West- planted lemon tree in courtyard
Sontag- good
VPs- good. Starting up elections. Talking to Dean Gary to set up Friday Forum
Maureen- had meeting with Caltech people. Talked about party, alcohol and things that student body would be concerned about. Scheduled for May 7th (after senior finals). Like last year. Need to pay for buses to bring us and Scripps
Emma- are we getting money from Scripps?
Maureen- no, but they probably wouldn’t give us money anyway don’t have very much money.
Maureen- we have people a lot of people running but not for class president, cap, dac, and jb.
Marc- I know of person who wants to run for DAC chair but not alone. If you know anyone else who wants to run, let me know
Strieter- haven’t heard anything about treasurer
Maureen- might have to postpone elections
Bryce Lampe - Electronic Voting System
(presented electronic voting system for us)
Bryce- saving not working, email non voters not working
Bryce- tell me what you find difficult or non intuitive.
Tole- we can just log on?
Bryce- yes, and when you vote it’ll send you an email confirmation
Nick- will it end at a specific time and date?
Bryce- only ends at date.
Nick- so it will be at 11:59 PM?
Bryce- yes.
Bryan- could you set up fake election for us to do?
Bryce- yes.
Nick- when will n choose k saving work?
Bryce- I’ll start working on it after this
Jessica Blevins & Sabreen Lakhani - Knitting Club Charter Approval & Budget Request
Sabreen- Need DPN’s (double pointed needles). Cost $35 for set. I have one and it hasn’t broke yet
Jessica- Would be nice to have community of needles to use.
Sabreen- There have been 15 people who’ve emailed me back saying it’d be awesome.
Hufsa- are they all the same type of needles?
Sabreen- they are all different sizes. For different projects, different circumference.
Hufsa- how long do they last?
Sabreen- a while. I’ve had mine for about 2 years
Jessica- they won’t break unless you’re trying to break them
Discussion and Action
Elly moves to approve KnitSHMC Club Charter
Tole seconds
Motion passes
(14, 0, 0)
Julian moves to approve KnitSHMC budget of $210
Marc seconds
(14, 0, 0)
Chris- We have $9800 dollars left this year
Tselil Schramm - Writing Center Happy Hour Budget Request
Tselil- we need money to make the chocolate covered strawberries
Emma- where did you get money previous years?
Tselil- ASHMC
Maureen- what is CCC?
Tselil- that’s the writing center money thing
Nick- CCC is a defunct organization that used to fund snacks and gatherings
Maureen- are you getting food through Costco or through the Hoch?
Tselil- Costco
Maureen- strawberries are cheaper from the hoch
Tselil- I think we have a specific farmers market we’ve always purchased at
Shawn- how many people come?
Tselil- we prepare for the whole campus. There were a lot extra last year
Discussion and Action
Margaret- it seems like a lot of money
Nick- it’s probably about the same as last year
Julian- it’s a nice event
Hufsa- it’s more than just students, there are profs
Hufsa moves to approve Writing Center Happy Hour Budget of $500
Julian seconds
Motion passes
(12, 1, 2)
Sarah Ferraro - FRC Mentors Club Budget Request
Sarah- Our other event fell through because teacher had family emergency in spring. Had one day event, scrimmage. Cover cost of scrimmage. 250
Bryan- how many mentors are there?
Sarah- about 15
Margaret- how many high schoolers were there?
Sarah- 25-30. Our event had 13 teams with 20-30 people.
Discussion and Action
Maureen- I like it
Hufsa moves to approve FRC Mentors Club Budget of $250
Bryan seconds
Motion passes
(15, 0, 1)
Jonny Simkin - Roller Prom Budget Request
Jonny- we drive people to roller rink. It was popular two years ago when we did it. 150 people showed up from 5C’s. It costs about $2000. Charge $5 to get in to cover rest of cost. Non alcoholic.
Nick- you won’t make profit?
Jonny- no, probably lose money.
Maureen- how much money ask other schools?
Jonny- 600 from Pomona, 200 from other schools. The remaining 500 from ticket sales. Hope more people come because they learned about it from two years ago
Discussion and Action
Maureen- consider if this is an event on its own or if it’s related to Roller Hockey Club. Because they’d have to go to student vote if it’s related to Roller Hockey Club
Bryan- not raising money for roller hockey team
Hufsa moves to approve Roller Prom Budget of $450
Alyssa seconds
Motion passes
(15, 0, 1)
Chris Strieter - Mudd Investment Fund Budget Request
Chris- used to have Leonard Fund available. Want to ask for money for dinner with Prof Evans. Want to do campus wide event. 12-15 members right now, and want to expand. The first, second, and third place winners would get money prizes at the event
Nick- Cash as prize?
Chris- no, Amazon gift cards
Discussion and Action
Maureen- I have no problem with it.
Emma- the dinner?
Maureen- does anyone have a problem with the dinner?
Elly moves to approve MIF budget of $185
Tole seconds
Motion passes
(14, 0, 1)
Erin Powers- SWE Budget Request
Erin- Asking for money for WEST conference. This year our corporate funding went downhill and then WEST conference cost a lot more. Now we’re way over budget. Asking for $1000
Maureen- how much did we give you during spring
Erin- 1500
Nick- is this to recuperate the cost or fund for other things?
Erin- recuperate the cost
Chris- can you use the website for the budget request form?
Erin- I just didn’t know how to use Sabreen’s computer
Margaret- how many people in SWE?
Erin- 30 people. There are 50ish volunteers for WEST conference
Maureen- what happens if we don’t approve it?
Erin- comes out of our personal accounts. We wouldn’t get reimbursed
Discussion and Action
Marc- I’m a fan of the WEST conference.
Tole- I want to make sure they’re not short changing themselves. This was an under estimate
Nick- we have to approve it now if they want it to go on these ballots
Maureen- there is one more election also
Hufsa moves to approve budget of $1000 to go to student vote
Julian seconds
Motion passes
(13, 0, 2)
Discussion and action* about changes to the ASHMC Constitution that will go to student vote in the next election
*Action in this context implies we will be deciding what items, if any, will be placed on ballots so students can vote during the upcoming election.
Nick- Aren’t talking about what we talked about last week. Need Friday Forum.
Maureen- would like to put these in upcoming elections. Want Food Committee chair to be elected. Then we could actually elect food chair in May.
(Nick explains articles)
Maureen- want Food Committee Chair to have served in the committee before.
Tole- as someone on food committee, I would say it should be strongly encouraged
Bryan- it’s like having DB or JB chair who was never on honor board
Nick- but it’s not written down
Alyssa- are we taking the shadowing periods as part of this?
Maureen- we need to have that go to student vote
Nick- it would be in their statement that they were part of the Food Committee
Julian- makes them more qualified. But can’t limit it to only those people
Elly- Has it ever come up that someone who wasn’t on it ran?
Maureen- last year one candidate had never been on food committee before
Margaret- how is it presented on ballot?
Nick- like other constitution amendments
Bryan moves to put Article II Section 1 changes and Section 4 addition on ballot
Marc seconds
Motion passes
(16, 0, 1)
Maureen- any council can make temporary changes to bylaws. That’s why we have random stuff in the bylaws because the changes were never taken it out. Need to clean up bylaws. To make permanent changes to bylaws, council needs to do “this” (like student gathering or student vote)
Emma- personally, I feel like we should have a gathering and bylaws can be changed by the council
Maureen- student gathering, and then council votes on it, yeah?
Bryan- we might as well put that everything is voted on the same way.
Maureen- does anyone think that it should go to student vote?
Shawn- what’s been going on exactly?
Maureen- people who’ve made “1 year temporary” changes, have left it. We need erase and fix that stuff. The current constitution doesn’t allow us to do that
Marc- what kind of things would ASHMC want to change for that year?
Nick- probably appointed position
Maureen- I wouldn’t be surprised if the $50 fee for absences was from that
Shawn- can we just vote to change it and then continue the rule of changing for how it is?
Nick- no, we can’t make permanent changes.
Bryan- can do it all at once, if is on same ballot
Nick- is that confusing?
Bryan- it’s confusing but the least confusing
Julian- I don’t know if building in asking students about it is important. A lot of the rules are esoteric and we can get input if we need it.
Nick- rather than putting this in, we can just take some words out
Julian- council determine with best judgment
Margaret- what are the options?
Julian- Student input, Student vote, or Council makes best judgment
Maureen- does anyone have a big problem with the last one
Margaret- I like having required discussion
Elly- seems recursive. Seems like a bylaw to make changes.
Nick- don’t need to have how you change bylaws in the bylaws
Julian- but how to change constitution is in constitution
Nick- but that’s the core document. Let’s do a poll:
Requiring student election- 0
Require student convocation- 3
Not requiring any of those things- majority
Nick motions for change of Article 4, Section I (deletes “for a maximum duration of…” and the word temporarily (so reads “…or suspended…”)) so it can be placed on ballot
Bryan seconds
Motion passes
(14, 0, 3)
Ben Keller - Discussion about possible changes to the Honor Code
Ben- Met with faculty. Last week there were 8 amendments, now there are 7. Controversy about out of court settlements (not notify chairs) with proctors and Dean Guy—that amendment removed, not meaning to change anything substantial.
Bryan- what got in the way of what the proctors do? If you can work it out, you don’t have to report it
Ben- the existing language has some ambiguity and by fixing that language, I was getting rid of the ambiguity. So in Dean Guy’s view and some of the proctors’ views this created an issue.
Bryan- still left with the problem of the JB cases. To elaborate on that, what if a person gets caught cheating, never goes to Ben, and then professor never knows about previous infractions
Nick- in the other case, professor does out of court settlement so the student might not get fair settlement
Ben- We try to put out there to run everything by us. The possibility of that happening is not that big compared to the issues the language change brought up.
Ben- what is now amendment 2, made a couple changes. In amendment 3, added some language to 9b3 (advocate is not confidential). Do we vote on it now? I want it to go to student vote
Hufsa- are they voting for parts of it or the entire thing at once?
Ben- vote on each part separately. But you guys can handle it how you want.
Hufsa moves to approve to all seven parts for a student vote
Caro seconds
Motion passes
(13, 0, 4)
Nick- for elections. We haven’t approved the electronic voting system. There are bugs still
Julian- Can we motion to use the system at your discretion?
Nick- yes
Julian motions to use electronic voting system at VP’s discretion
Caro seconds
Motion passes
(16, 0, 0)
Nick- will have to postpone the election to Tuesday.
Bryan- have to make sure it works. Make fake electronic election.
Maureen- tell people to run. (JB, treasurer, CAP, DAC, and all 3 presidents)
Julian moves to approve minutes from 3/28 and minutes from 3/7 pending changes
Caro seconds
Motion passes
(16, 0, 0)
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