ASHMC minutes

Friday, May 11, 2007

12:03 PM-12:34 PM

 

ATTENDANCE

Jesus, Rishad, Byram, Andrew, Anu, Lindsay, Patrick, Liz, East chick (Heather? Hannah?), Donna, Kacy, Oksana, Leah, Aurora, Dgro, Dean Chris (late), Marielle (late)

(will figure out what everybody’s position is, at some point)

(and will only put who isn’t present, as soon as I figure out who’s supposed to be there)

 

VOTING

Lindsay: Big thing today is the budgeting stuff. We can make final decisions on those since they’ve finally turned their EXPLETIVE in.

 

Concerning:

•     Appointed positions, interim on positions

•     Everyone’s good on reading statements.

 

Results:

•     Voted: Sam Eisenberg, Rep to BOT Physical Plant Committee

•     Approved: Kacy McKibben, Student Health Advisory Committee

•     Approved: Anna Lei, Traffic Appeals Board Rep

•     Approved: Shelley DeFord and Alicyn Henkaus, Lookbook Editors

•     Approved: Cidney Scanlon and Brett Cooper, Frosh (technically SOPHOMORE) Honor Board (interim positions)

•     Voted: Zach Lupei, Hyung-Joo Park, and Susan Kim, Junior Honor Board (interim positions)

 

2006-2007 BUDGET ITEMS

Options:

•     New York Times allocation:

◦                           $3500 without Sunday

◦                           $5000 with Sunday

•     Wall Street Weekend Event (WSW):

◦                           $999

◦                           $700 (& tell them to either charge at the door or come back for more)

◦                           $500

•     Lookbook: Asked for $1500

◦                           Can give $999, rollover $501 next year with student vote

Dean Chris: 10 years ago, DOS didn’t condone some things in the Lookbook, so handed over funding to ASHMC.

Anu: Usually give them money; whatever they don’t use, they’ll give back.

Dean Chris: Can’t take money out of a DOS budget to help out.

Lindsay: Taylor could help front the cost. They can come back next semester and ask us for more.

•     Allocate $500 as a rollover just in case something pops up

•     Dorm Money (dollars per person)

•     Yearbook money

 

Discussion:

Anu: Maximum rollover issue is $500, including any anticipated debts.

Aurora: Are we really anticipating that much?

SO MANY PEOPLE TALKING

Lindsay: We probably don’t need to allocate that much.

Jesus: NY times budget allocations are new. Are they updated?

Lindsay: Yes.

Aurora: Give money to dorm instead of NY times allocation; that will benefit students more personally.

Lindsay: There are more options for distributions; we don’t have to follow what’s on the paper. They were just ideas.

Anu: Just an allocation, which means money becomes available next year.

Jesus: Here’s another option: Give Wallstreet $999, Dorms $2002

Lindsay: Let’s just go ahead and approve some stuff so we can simplify things.

 

Kevin: Motion to approve $999 for Lookbook:

•     In favor: Everyone

•     Oppose: 0

•     Abstain: 0

Result: Approved

 

Jesus: Every year we give the yearbook that amount of money, so we should have that amount of money next year.

Anu: But yearbook needs to come to us and present. But we should be okay not allocating over the summer.

 

Motion for Dorms getting the rest:

•     In favor: 10 in favor

•     Oppose: 0

•     Abstain: 1

Result: APPROVED

 

About the WSW business:

Anu: I feel like there should be some fundraising on their part.

(some talk about charging students at the door)

Aurora: Charging at the door would exclude those from low-income backgrounds, making a socio-economic divide.

Jesus: This is a service to the students, so they shouldn’t charge the students. But they still should do fundraising.

Anu: They may be able to cut down on costs.

Aurora: I like people who work for their money.

Laughter!

 

Lindsay: We need to make a decision.

Anu: If they really need more money, they can come to us before an event (for food, for instance).

Leah: We can ask them to come back, since what are the costs over summer? (rhetorical question)

Aurora: They must have access to other money, so less money over summer is fine.

Anu: They should go to alumni network.

 

Aurora: Motion to approve $700 for the Wall Street Weekend, and asking them to come back later:

•     In favor: 9

•     Oppose: 2

•     Abstain: 2

Result: Approved

 

Now discussion of voting on $3500 or $5000 for NY times (for every Sunday, 20 newspapers):

Aurora: All delivered to the Hoch? What if we had 10 at the Hoch, and asked people not to take them when they leave.

Leah: Good idea. Public newspapers.

Jesus: What would that cost?

Anu: Would be about $4300.

 

Stuff Lindsay is writing on the board: Current allocations and 3 options for NYT/Dorms allocations:

NYT: ? [3500, 4300, 5000]

WSW: 700

Roll 500

Look: 999

Dorms: ? [2300, 1500, 800] (in dollars per person: 3.20, 2, 1.17)

 

Aurora: Should allocate most to dorms, since we have no idea what the interest is in the papers. More benefit to more people.

Oksana: If you really want the paper, you could go get it yourself.

Jesus: No, that costs me money.

Aurora: Then let’s take the middle option? So that way we’re not spending too much money on HIS (in reference to Jesus) paper.

…

Jesus: Saturday Times is kind of useless.

 

Aurora: Motion for the middle option, which is $4300 for the NY Times and $1500 for the Dorms:

•     In favor: 14

•     Oppose: 1

•     Abstain: 0

Result: Approved

 

Byram: By the way, we have leverage for the NY Times during breaks.

Lindsay: We can pick blackout dates.

Anu: Distributor is City & Suburban, or something.

 

Lindsay: Whoo, we’re done.