*

*ASHMC Council Meeting**

 

*Date: 4/06/08*

 

*Minutes Taking: Dmitri Skjorshammer*

 

*Start: 4:00PM*

 

*End: 4:58PM*

 

*Agenda:*

*4:00 pm* Convene

*4:01* Status reports

*4:10* Fund Request: International club (Benyue Li)

*4:15* Fund Request: Environmental club at CMC (Matt Kelsey)

*4:20* Fund Request: Hillel (Sasha Thrailkill)

*4:25* Club Charter: Breakdancing club (Dorian Scrima)

*4:30* Discussion: Dry pre-frosh weekend letter

*4:35* Discussion: Draft of changes to the Constitution to allow class officers on the council

*4:40* Discussion: West fire pit (Zack Rubin)

*4:45* Executive session

*4:50 pm* Adjourn

 

* *

 

*Present: *East, Linde, West, Sontag, SFC, DAC, North, Athletics, others

 

*

East *– nothing

 

*Linde *– sausage party

 

*West *– everyone fine (relating to arrest).

 

*Sontag *– had dorm meeting Thursday**

 

*SFC *- nothing to report**

 

*DAC *– finished room draw**

 

*NORTH *– broom ball

 

*Case *– nothing

 

*Atwood *– party went well

 

*South – *nothing to report/ minor fire, dorm meeting Thursday**

 

*CAP *– many people to events. Allocating money to end-ofsemester activities**

 

* *

 

*Fund Request: International club (Benyue Li)*

 

- April 12^th , I-place 30^th anniversaryà festival. Not a fundraiser.

 

- I-place wants to promote better understanding of world culture. Over 30 booths about world culture. Want to provide opportunity for Claremont students to show diversity

 

- Need additional money since cost have gone up.

 

- Estimated: 35,000. Request from ASHMC: $1,000.

 

- Wray: How much money did you get allocated for 5C budgeting last year?--> $5,500. Expect between 300 and 400 people come.

 

- North: Did you ask additional funding last year?

 

- East: you mentioned cost have gone up a bit? --> Rentals and labor and service and entertainment have gone up.

 

- Sontag: there is beer there.

 

- Wray: would our money go to pay for alcohol?

 

- I-place: no, we have other places to use money

 

*Fund Request: Environmental club at CMC (Matt Kelsey)*

- Kouhotek festival. Arranged for a visit by BioTour during Earth Week.

 

- Request: $300. This is a 5C event. $300 go to pay for fuel for BioTour and appearance ($1500 total).

 

- East: if you haven’t been recognized yet, how would we allocate?

 

- Club: it goes straight to BioTour. We had our constitution passed by CMC anyways.

 

*Fund Request: Hillel (Sasha Thrailkill)*

 

- Passover is coming up (19^th through 26^th ). Many students have to go to Oldenborg due to dietary restrictions that the dining halls do not meet. Organizing snack night.

 

- Request: $300. Snacks will be on the lawn outside.

 

- Sasha: Representing Becca. Want to give gifts for freshmen. Requesting $100 for next year.

 

- Anu: 5C budgeting occurs at Pomona so since this request is for next year, you may go to 5C budgeting.

 

- Sasha: Ok.

 

- David Gross: how will you do the Passover snack night across 5C campuses?

 

- Sasha: we are planning 2 at HMC, 1 at CMC, 2 at SC, 2 at PZ.

 

- Anu: you were allocated money at the beginning of the year. What happened?

 

- Sasha: We are a subcommittee of Hillel (freshman board). They got the money.

 

*Charter: Breakdancing club (Dorian Scrima)*

 

- interest among students to get together and do hip-hop

 

- there is a current class in it but not everybody wants

 

- Wray: do you have a charter

 

- I can go print it out (4:25PM)

 

- 4:30à Dorian: Astro is busy.

 

- 4:35 -> has the charter.

 

- East: what gear? --> Dorian: we don’t need speakers. Maybe mats.

 

- Wray: all equipment has to be lent out.

 

- **Dorian leaves**

 

- East: Motion to approve.

 

- For: 14, abstain: 0

 

*Discussion: Dry pre-frosh weekend letter *

 

- Wray: any suggestions or comments to improve the letter

 

- Can we change prefrosh to admitted students

 

*Discussion: Budget Requests*

 

- _International Club:_ gave them $600 for banquet. We didn’t give them more money for I-fest (although I think we did). We did not fund I-fest last year.

 

- DAC: motion to approve $1,000

 

- For: 15, against: 0, abstain: 1

 

- _Environment Club:_ Byram: motion to approve $300__

 

- For: 14, Against: 2

 

- _Jewish Club_: Motivates Jewish students to get involved.

 

- DAC: motion to approve $300

 

- For: 13, Abstain: 1

 

*Discussion: Draft of changes to the Constitution to allow class officers on the council*

 

- Class presidents added to the Councilà East: fine with me.

 

- SFC is getting dissolved.

 

- Athletics director not capitalized. All proper nouns should be capitalized.

 

- East: article 3, 4 looks good.

 

- DOSà change name to Dean of Students

 

- East: IHTP is a club, not an ASHMC organization (problematic since clubs come and go). Wray: if they dissolve, we can replace it with an ASHMC organization.

 

- DAVID GROSS: motion to approve changes up to article 5, section 3

 

- For: 15, abstain: 0

 

*Discussion: West fire pit (Zack Rubin) *

 

- it is west’s position that this fire pit was promised during renovation

 

- Rubin: it was meant as a fountainàNoda: it was meant to be portable

 

- Rubin: the fire pit has not been abused. We try to keep it whole. Talked to F&M and they estimated $6,000. I am asking ASHMC if the council is behind us that we can ask F&M to make a new estimate.

 

- Noda: there will be no new firepit until next renovation (next 10 years). However, if a number of parties contribute to $6,000 then F&M can match the contributions.

 

- Why so high cost?

 

- Noda: the school follows a certain procedure (contracts) to build a new firepit. That is why it’s $6,000. School might get penalized if students try to build it.

 

- Wray: there was a lot of opposition. Zach needs our support.

 

- There is way too much money allocated to west only.

 

- Wray: is there a possibility to get a second quote, Dean Noda?

 

- Noda: we can. The summer is the perfect time because of seismic renovation.

 

- Foley: we are putting this to student vote anyways because it’s over $1,500.

 

- Rubin: I will talk again to F&M. I can bring that dollar amount to ASHMC and can talk to F&M if they can match ASHMC funds.

 

- Foley: we must write up for/against paragraphs in order to move it forward.

 

*Approve minutes*

 

- Athletics: Motion to approve minutes

 

- For: 14

 

- Abstain: 7