Article I

ASHMC Policies

Section 1. ASHMC will not, per terms of the articles, act in any substantial part of its activities, attempt to influence legislation, or participate to any extent in a political campaign for or against any candidate for public office.

Section 2. ASHMC will not operate for benefit of private interests.

Section 3. ASHMC does not and will not discriminate on the basis of race, color, sex, gender, sexual orientation, age, marital status, religion, disability, national origin, ethnic origin, or prior military service in any of its policies, procedures and practices.

Article II
Dormitory Status

Section 1. The dormitories are Mildred E. Mudd (East), Marks (South), North, West, Atwood, Case, Linde and Sontag.

Article III
The Student Council

Section 1. Student Council shall hold weekly meetings. Regular meetings may be rescheduled by the ASHMC president if there are no objections by the Council. In case of an objection, the rescheduling may be approved by a majority vote of the Student Council. Meetings may be canceled by a majority vote of the entire membership of the Student Council.

Section 2. If a voting member of the Student Council does not attend or send a proxy to a scheduled Student Council meeting, they will be given a verbal or written warning. The second missed meeting in a semester will result in a written warning. If a member misses any further meetings (greater than two), then the elected official will be fined a sum of $50 for each meeting missed. All fines collected will go into the ASHMC general fund. Fines not paid in full by the end of the semester will result in a withholding of the following semester's budgeted funds. Fines not paid in full before the election of the new council will result in a formal charge to the Judiciary Board.

Section 3. If a member is not present for a full meeting of the Student Council, then by a two-thirds majority vote, the remainder of Council can declare this as an absence.

Article IV
Elections

Section 1. During all student elections on the HMC campus, ASHMC members shall not:

A. Display campaign signs or actively campaign within the dining hall.

B. Deface or remove Dean of Students approved campaign signs posted in public areas on the HMC campus prior to the election to which they pertain.

C. Vote or attempt to vote more than once in any given election.

D. Interfere with any ASHMC member during the voting process.

Section 2. General Procedures:

A. Election polls will be open during the normal hours for lunch and dinner on at least two consecutive days.

B. The ASHMC Executive Assistant shall post signs on the dining hall to inform ASHMC members of the upcoming election.

C. All ASHMC signs must contain the dates of the election, the place where the election is being held, and the hours during which the polls will be open.

D. All dormitory presidents shall inform their dorm members of the upcoming election.

E. The election shall be staffed by officers of the group holding the election or their designated representatives. Candidates in the election may not run the ballot boxes. People running the ballot boxes during elections are not allowed to recommend candidates, even if asked to do so by voters.

F. Official ballots shall contain only legal candidates as specified in Article II of the ASHMC Constitution, and must have a write-in option, except in runoff elections.

G. Students studying abroad may cast their votes by e-mail through the Dean of Students office.

H. After quorum is met, the Vice President shall send out notification to the student body that quorum has been reached and that the elections will continue for one additional day during normal hours for lunch and dinner.

I. A recount of votes shall be conducted in each election by the President of ASHMC, If this recount does not agree with the Vice President's initial count, both parties shall recount ballots until the two counts agree.

J. Results will be announced no less than 24 and no more than 36 hours after the election has concluded. Any protest must be filed with the Judiciary Board chair within 24 hours of the announcement of the results.

K. After an election, ballots shall remain intact for one week after the results have been announced. After this point, all ballots must be destroyed.

Section 3. Electronic Voting Procedures:

A. In place of the process described in Section 2, any ASHMC election may be run with an electronic voting system, at the discretion of the officer responsible for the election. The system to be used must have been previously approved by Student Council.

B. An electronic voting system must be approved by three-fourths majority vote of the entire membership of Student Council. They should consider whether the system is easy to use, anonymous, and secure against fraud. Approval of a system may later be withdrawn by a simple majority of Student Council.

C. An electronic election begins when ASHMC members are notified that they may vote. The election ends at midnight (or other pre-specified time) after quorum is reached except that the election shall last at least 48 hours.

D. Elections shall be announced by e-mail, and by other means as desired. E. The voting system shall be administered by the ASHMC secretary or his or her representative. No candidate in the election shall administer the voting system.

F. The provisions of Section 2, Paragraphs F and G apply to electronic elections.

Section 4. Order of Yearly Elections:

A. The first election for new officers shall be for the offices of Judiciary Board chair, Disciplinary Board chair, and all other ASHMC-elected and dormitory officers.

B. The second election shall begin before commencement. This election shall contain any items over $1,500 in the next year's budget. This election shall also be for class officers under the following rules:

1. Current dormitory presidents are responsible for holding elections for new dormitory officers. Those offices are president, treasurer, recycler and representatives to the ASHMC Social Committee, Athletics Committee, Food Committee, Committee for Activities Planning and any other elected positions that the dormitory has established.

2. Current dormitory presidents shall notify their respective dormitories and solicit candidates for the upcoming election.

3. Current dormitory presidents shall announce the candidates, and must have a write-in option, except in runoff elections. Eligible candidates for a dorm election are those students who have legitimately pulled into a room in that specific dorm during room draw of the current year.

4. Eligible voters for a dorm election are those students who have legitimately pulled into a room in that specific dorm during room draw of the current year, seniors currently living in that dorm, and students who have not pulled into a room but have chosen to affiliate themselves with that dorm. A list of eligible voters shall be obtained from the Dormitory Affairs Committee chair following room draw. All eligible voters are entitled to one vote for each office.

Article V
Appointed Positions

Section 1. As soon as practical the new Student Council shall appoint:

A. An ASHMC Executive Assistant (EA).

1. The EA reports to the President, Vice President and Treasurer (Executive Council) in that order.

2. The duties of the EA shall be to:

(i) Record the business of all the student council meetings and post the minutes within three days of those meetings.
(ii) Be available to assist members of the executive council at any events pertinent to ASHMC.
(iii) Be responsible for carrying out misc. tasks assigned by the Executive Council
(iv) Manage ashmc@hmc.edu e-mail account (i.e. forward to the proper person)
(v) Be responsible for advertising all ASHMC sponsored activities and events.

3. In the case that the Dean of Students office (DOS) is willing to donate work study hours, the EA position can be a work study job hired by the Executive Council and supervised by DOS. Otherwise, this position will be unpaid like other ASHMC positions.

B. An ASHMC Historian.

1. The ASHMC historian shall, in the historical records, try to capture the spirit of student life, past and present.

2. The duties of the ASHMC Historian shall be to:

(i) Research and prepare written histories of the various traditions of Harvey Mudd College student life.
(ii) Maintain written records of the various ASHMC and dormitory officials and chronicle the noteworthy events of their office.
(iii) Maintain written records of important developments among the faculty and administration.
(iv) Maintain written records of any other events that are deemed to be important.

3. The ASHMC Historian shall be empowered to:

(i) Appoint a staff as needed to fulfill the duties of the office.
(ii) Receive the written minutes or summaries of the various committees.

C. An ASHMC Film Director.

1. The ASHMC film director shall preside over the regular, scheduled showing of films according to the wants and desires of the Harvey Mudd College community. The ASHMC film director shall decide on both a location and time for the films to be shown, as well as publicize the event beforehand.

D. An ASHMC Recycling Director.

1. The ASHMC recycling director shall be responsible for finding a representative from each dorm to assist in moving each dorm's recycling bin to the campus collection center each week. The ASHMC recycling director shall also act as a liaison to Facilities and Maintenance regarding recycling issues.

E. An ASHMC Director of Student Security.

1. The ASHMC director of Student Security shall be responsible for selecting members of ASHMC to be student security officers, and shall be responsible to the ASHMC Student Council for the proper functioning of ASHMC student security.

F. An ASHMC Newspaper Editor.

1. The ASHMC newspaper editor shall act as editor in chief for the ASHMC sponsored student newspaper.

G. An ASHMC Food Committee Chair.

1. The ASHMC food committee chair shall be chair of the Food Committee and be responsible to the ASHMC Student Council for its proper functioning.

H. An ASHMC Students-L Moderator.

1. The ASHMC students-l moderator shall be responsible for assuring that all messages sent to the students-l electronic mailing list conform to the official students-l policy listed in the Policies section of the student handbook.

2. The students-l moderator shall receive a yearly stipend as determined by the Student Council.

I. An ASHMC Volunteer Activities Coordinator.

1. The duties of the ASHMC volunteer activities coordinator shall be to:

(i) Hold monthly or bimonthly meetings open and advertised to the students, faculty and staff of Harvey Mudd College. Said meetings will describe upcoming opportunities to enrich the college community or the community at large through volunteer service. The first meeting of the school year shall be before McAlister Center's Volunteer Study Break.
(ii) See to the upkeep and currency of the Volunteer Opportunities board, by removing outdated notices and posting new community service articles.
(iii) Organize or find community members to organize traditional Harvey Mudd College volunteer events, such as but not limited to the Red Cross Blood Drive (both semesters), the Oxfam Fast for the Hungry (November), and Shoes that Fit (both semesters).
(iv) Meet at least once a semester with the Dean of Students Office and the volunteer activities faculty contact to share ideas and discuss possible faculty and staff involvement. If no faculty contact exists, the ASHMC volunteer activities coordinator shall make a reasonable search for a new faculty contact.

J. An ASHMC Alumni Board Representative.

1. The duties of the ASHMC Alumni Board representative shall be to:

(i) Be the student representative to the Alumni Board and be represented at a majority of the Alumni Board meetings.
(ii) Report to Student Council on the results of all Alumni Board meetings.
(iii) Work closely with all student government groups in order to best represent ASHMC to the Alumni Board.
(iv) Promote communication between alumni and students.
(v) Promote the activities of the Alumni Office to the students.

K. An ASHMC Representative to the Traffic Appeals Board.

1. The ASHMC representative to the Traffic Appeals Board shall be responsible for presenting the opinions and concerns of ASHMC to the Traffic Appeals Board and participating in its regular business.

L. An ASHMC Representative to the HMC Computer Committee.

1. The ASHMC representative to the HMC Computer Committee shall be responsible for presenting the opinions and concerns of ASHMC to the HMC Computer Committee.

M. An ASHMC Representative to the Student Relations Subcommittee of the Library Council.

1. The ASHMC representative to the Student Relations Subcommittee of the Library Council shall be responsible for presenting the opinions and concerns of ASHMC to the Student Relations Subcommittee of the Library Council.

N. Five ASHMC representatives to the Student Health Advisory Committee.

1. The ASHMC representatives to the Student Health Advisory Committee shall be responsible for presenting the opinions and concerns of ASHMC to the Student Health Advisory Committee, Baxter Health Center and Monsour Counseling Center. The representatives shall also be responsible for promoting student health and wellness issues.

O. Two ASHMC Representatives to the Teaching and Learning Committee.

1. The ASHMC representatives to the Teaching and Learning Committee shall be responsible for presenting the opinions and concerns of ASHMC to the Teaching and Learning Committee.

P. One ASHMC Representative to the Curriculum Committee.

1. The ASHMC representative to the Curriculum Committee shall be responsible for presenting the opinions and concerns of ASHMC to the Curriculum Committee.

Q. An ASHMC Librarian

1. The ASHMC Librarian's duties shall include:

(i) Organizing the ASHMC Library (the Joe Platt collection). This may include discarding unwanted material, devising a way to store the library that is in accordance with the wishes of ASHMC, and/or creating a system for the use of the library.
(ii) Carrying out the wishes of the ASHMC council in regards to valuable books contained in the ASHMC library.

R. Representative to "Writing in the Curriculum"

1. Representative's duties are to be a part of a committee whose purpose is to monitor and improve the quality and extent of writing throughout the curriculum.

S. Representative to the 5-College Environmental Review Committee

1. Representative's duties are to be a part of the 5-College Environmental Review Committee

T. Representative to the Board of Trustees Educational Planning Committee

1. Be the student representative to the Educational Planning Committee of the Harvey Mudd College Board of Trustees.

2. Attend all appropriate student government meetings in order to keep informed of all pertinent developments.

3. Report to Student Council on the results of all Board of Trustees Educational Planning Committee meetings.

4. Work closely with all student government groups in order to best represent ASHMC to the Board of Trustees.

5. Work with the student representative to the Board of Trustees Student Affairs Committee and the student representative to the Board of Trustees Campus Planning and Physical Plant Committee to promote communication between the students and the BOT.

6. Present to ASHMC Council ideas for promoting communication between students and the BOT.

U. Representative to the Board of Trustees Student Affairs Committee

1. Be the student representative to the Student Affairs Committee of the Harvey Mudd College Board of Trustees.

2. Attend all appropriate student government meetings in order to keep informed of all pertinent developments.

3. Report to Student Council on the results of all Board of Trustees Student Affairs Committee meetings.

4. Work closely with all student government groups in order to best represent ASHMC to the Board of Trustees.

5. Work with the student representative to the Board of Trustees Educational Planning Committee and the student representative to the Board of Trustees Campus Planning and Physical Plant Committee to promote communication between the students and the BOT.

6. Present to ASHMC Council ideas for promoting communication between students and the BOT.

V. Representative to the Board of Trustees Campus Planning and Physical Plant Committee

1. Be the student representative to the Campus Planning and Physical Plant Committee of the Harvey Mudd College Board of Trustees.

2. Attend all appropriate student government meetings in order to keep informed of all pertinent developments.

3. Report to Student Council on the results of all Board of Trustees Campus Planning and Physical Plant Committee meetings.

4. Work closely with all student government groups in order to best represent ASHMC to the Board of Trustees.

5. Work with the student representative to the Board of Trustees Educational Planning Committee and the student representative to the Board of Trustees Student Affairs Committee to promote communication between the students and the BOT.

6. Present to ASHMC Council ideas for promoting communication between students and the BOT.

7. Be a nonvoting member of the ASHMC Dormitory Affairs Committee

W. Representative to Career Services

1. The representative will work with the Career Services Director to provide student input and ideas for improving the effectiveness of Career Services.

X. Representative to the committee on Student Personal Development

1. The representative will serve on the Committee on Student Personal Development, present to the committee issues that are relevant to the student body, and report to ASHMC on the activities of the committee when appropriate.

Y. Representative to Campus Party Security Committee

1. The CPS Chair shall chair weekly meetings with appointed members from each dorm to discuss party security issues.

2. The CPS Chair will report back to ASHMC regarding decisions made by the CPS Committee.

3. The CPS Chair shall ensure that parties are using the most recent security measures that have been ratified by the CPS Committee.

Z. Representative to the Claremont City Council

1. The Representative to the Claremont City Council shall be responsible for presenting the opinions and concerns of ASHMC to the City of Claremont Council members.

Section 2. As soon as is practical, the new Student Council shall:

A. Approve the ASHMC Yearbook editor.

1. The yearbook editor shall act as editor in chief of the yearbook and shall act in accordance with all guidelines set forth in Article X of the bylaws.

2. The yearbook editor is responsible for ensuring that the yearbook is published and distributed in a timely manner.

3. The yearbook editor shall be responsible for notifying the Student Council if the contract between ASHMC and the publisher has changed or been broken in any way or if any charges are incurred under that contract beyond those nominally necessary for preparation and publication of the yearbook. Such notice shall be given before the next council meeting occurring after the editor becomes aware of such charge or change in the contract.

4. The yearbook editor shall receive a yearly stipend as determined by the Student Council.

5. The yearbook editor shall make regular reports on the status of the yearbook as specified in Article X, Section 3.

B. Approve the Orientation Lookbook editor.

1. The Lookbook editor will be appointed by the orientation directors prior to the beginning of the midterm break of spring semester.

2. The Lookbook editor must be approved by a majority vote of Student Council.

3. The Lookbook editor shall act as editor in chief of the lookbook and shall act in accordance with all guidelines set forth in Article X of the bylaws.

4. The Lookbook editor can only be removed by a majority vote of Student Council.

Section 3. The Student Council shall require appointed officers to appear before the Council or send a status report to the Council at least once a year.

Section 4. During the course of the year, should the Student Council determine that an appointed officer is not properly fulfilling the duties of that office, the officer may be removed by a three-fourths vote of the Student Council.

Article VI
Committees

Section 1. Four-Class Competition Committee:

A. The 4-Class Competition Committee shall consist of the class presidents and class vice presidents. The senior class president shall act as chair of the committee.

B. Duties of Officers:

1. The chair shall run committee meetings, and be responsible for the proper  functioning of the 4-Class Competition Committee.

C. Duties of the 4-Class Competition Committee:

1. The 4-Class Competition Committee shall provide for the planning and promotion of the 4-Class Competition and for the maintenance of all ASHMC property used in connection with the 4-Class Competition.

Section 2. Food Committee:

A. The Food Committee shall consist of an appointed chair and a representative from each dormitory.

B. The Food Committee shall be responsible for representing and promoting the interest of ASHMC to the food service. Its duties shall include:

1. Maintaining communication between the food service and ASHMC by meeting regularly. Meetings shall be announced beforehand.

2. Conveying students' satisfaction, dissatisfaction, and suggestions regarding specific aspects of the food service to the director.

3. Being involved in the planning and implementation, when appropriate, of special events within the board program.

4. Reporting to ASHMC on matters of importance relating to the board program. Minutes of Food Committee meetings shall be posted within three days of the meeting.

5. Being aware of specific provisions in the food service contract, and reporting violations when they occur to the appropriate administrative official at HMC.

Article VII
Student Organization Charters

Section 1. A charter informs the Student Council of an organization's purpose, method and structure. Student Council should include in its consideration of a charter questions of the organization's uniqueness, student support, efficiency and likelihood of continuation.

Section 2. All HMC organizations that wish to be funded in the ASHMC regular yearly budget must have a charter approved by a majority of Student Council and on file with the ASHMC treasurer.

Section 3. The charter for an organization must include the following paragraph or a substitute suitable to Student Council: "No member or officer of this ASHMC chartered organization shall be selected, dismissed, or discriminated against on the basis of age, race, religion, color, creed, sex, sexual orientation, national origin or political affiliation."

Section 4. Student Council reserves the right to review and/or revoke any organization's charter, provided that officers of that organization have had the opportunity to participate in Council's review.

Section 5. Each ASHMC chartered organization must submit a charter at the yearly budgeting meeting in order for that organization's charter to be renewed for the following year.

Article VIII
Financial Policy

Section 1. The only persons authorized to charge goods and services to ASHMC are those persons specifically designated by Student Council to do so or ASHMC officers implementing ASHMC business.

Section 2. Members of ASHMC shall not use appropriated ASHMC funds for purposes other than those for which the funds were appropriated.

Section 3. Student body fees may be changed by a majority vote of ASHMC, subject to approval by the Board of Trustees.

Section 4. Default Appropriations

A. Each dormitory is entitled to receive $10.00 per dormitory affiliate per semester from ASHMC, payable on demand.

1. All ASHMC members living on campus must be affiliated with the dormitory in which they reside at the beginning of each semester. This affiliation is set seven days after the first day of classes of the
semester.

2. All ASHMC members living off campus must specify dorm affiliation within 14 days of the first day of classes of the semester. It is assumed that affiliation will remain the same for both semesters unless informed otherwise. The choice to not affiliate with a dorm will result in the forfeiture of this allocation. In this case, the allocation will be returned to the ASHMC general budget.

B. Each class is entitled to receive $50.00 per semester from ASHMC, payable on demand.

Section 5. ASHMC property may be loaned or rented to members of The Claremont Colleges under terms to be specified and regulated by the member or members of ASHMC responsible for such property, subject to approval by the ASHMC Student Council.

Section 6. ASHMC members shall not violate said terms, nor shall anyone use ASHMC property without first obtaining authorization in the prescribed manner.

Section 7. The ASHMC treasurer shall compile a precise and up-to-date list of all ASHMC property from individual clubs and organizations worth more than $50.00 as well as a list of those members, clubs and organizations responsible for its safekeeping.

Section 8. Priority of Funding:

A. Fixed charges as stated in the constitution shall receive top priority in distribution of funds. The groups receiving these funds may request more by following the procedure outlined below.

B. Debt service, plant expense and other necessary payments shall be paid before budget requests are received. These shall be referred to as fixed charges along with subsection A above.

C. Major activities oriented toward HMC students and/or maintenance of ASHMC property shall receive first consideration for funding of organizations. These shall be referred to as major HMC organizations.

D. Small Harvey Mudd College Clubs whose membership is open to all HMC students are also eligible for funding. These shall be referred to as minor HMC organizations.

E. Five-college activities and/or organizations which by nature appeal to a variety of HMC students shall be eligible for funding. These shall be referred to as major 5-College organizations.

F. If an organization which is eligible for funding forms in the middle of the year, the above procedure shall be followed as soon as possible. Such an organization shall understand that sufficient funds may not be available after the budget has been made.

Section 9. Guidelines for Funds:

A. Fixed charges will be paid in full or according to agreements made.

B. Major HMC organizations shall receive as much funding as Student Council deems proper and necessary.

C. Minor HMC organizations may receive as much money as Student Council deems necessary and proper. The Student Council may suggest an appropriate amount of dues be collected by such organizations.

D. Major 5-College organizations may receive a percentage of their total proposed budget proportional to the percentage of HMC students involved.

E. Any member of ASHMC who feels the activity or group of his/her major interest should be funded, and that group or activity was not allocated money by the Student Council, has the right to submit a written request asking that a portion of his/her student body fees go to that group. Only one such request per student shall be considered. The name of the student requesting the money shall be kept confidential upon request.

F. Miscellaneous funds can be allocated throughout the year. Such allocations must follow the procedures outlined in the Constitution.

G. ASHMC will review all budget requests received before the budget meeting in light of the policies listed above.

H. The Student Council shall not appropriate money to be spent on itself unless it is necessary for the proper functioning of the Council.

I. ASHMC shall maintain a sample organization charter and funding request form to be distributed upon request. These forms will serve as an example of ASHMC standards in sponsoring organizations.

J. All organization funding requests must be accompanied by an organization charter and tabulated budget conforming to ASHMC standards.

K. All HMC clubs or organizations not specifically created in the ASHMC Constitution or Bylaws is required to work on a reimbursement basis. Clubs or organizations created in the ASHMC Constitution or Bylaws must work on a reimbursement basis if they do not have a bank account specifically for that group.

Section 10. Procedure for Receiving ASHMC Funding:

A. A budget request for funding during the next academic year, including and up to date audit (where necessary) and charter, must be submitted to the ASHMC treasurer before ASHMC budgeting. It is the responsibility of the requesting organization to find out when the budget meeting is. The audit, charter and budget request must conform to ASHMC standards must be submitted to the ASHMC treasurer by the budget meeting.

B. The treasurer shall notify every requesting organization of the amount allocated to them.

C. In order to receive allocated funds, an officer of the receiving organization must submit a check request to the ASHMC Treasurer.

D. Funding may be received in one of three ways:

1. One-half of the total amount allocated each semester.

2. Total allotment second semester.

3. With two-thirds ASHMC Council approval, total allotment first semester.

E. The treasurer will forward the check within a reasonable amount of time to the requesting officer.

Section 11. ASHMC, for the purpose of reporting tax details, will be structured on a fiscal year which begins on May 1 and ends on April 30.

Article IX
Room Draw Procedure

Section 1. Room draw policy is to be decided by the Dormitory Affairs Committee and announced to the student body before the start of spring vacation.

Section 2. The Dormitory Affairs Committee chair and the people appointed by him/her shall run room draw as soon as possible.

Section 3. ASHMC members who do not pull into a room during room draw may choose to declare themselves affiliated with a dormitory, becoming a full member of that dormitory.

Article X
Publications

Section 1. An ASHMC-funded publication is defined as any publication whose only source of funding in part or in full from a student government is ASHMC. Funding of any publication must conform to Article VIII of the Bylaws.

Section 2. Any publication which is to be funded by ASHMC must have a designated editor in chief who is solely responsible for the publication's content in accordance with the provisions given below. The editor in chief shall act as the official representative of the publication in all matters, specifically with any publishing company, with the provisions given below. The editor in chief is to be designated according to:

A. Written procedures set forth in the charter of the publishing organization in the case of a student organization, or

B. The ASHMC Bylaws in the case of an official ASHMC publication.

Section 3. Yearbook

A. The cost of the publication must not exceed reasonable limits to be set by the Student Council as part of the budgeting process. Such limits may be revised by the Student Council at the request of the editor in chief of the yearbook.

B. Any contract made with a publisher is to be made between the Associated Students of Harvey Mudd College and the publishing company. The representative of ASHMC who shall be responsible for executing the terms of the contract pertaining to ASHMC shall be the editor in chief of the yearbook. Any contract made with a publisher must be approved by the Student Council. The contract should include the following three provisions:

1. The editor in chief has total responsibility for the content of the Yearbook. Any revisions which the publisher wishes to make must be submitted to the editor in chief for review. If, after review, the publisher makes changes contrary to the recommendations of the editor-in-chief, the publisher must notify the editor in chief of the changes and state their reasons for doing so in writing. The editor in chief is the only individual with the right to officially authorize publication of any part of the yearbook on the behalf of ASHMC.

2. No contract shall be made for more than one year. At the end of each one year contract, the Student Council shall meet with the editor in chief and decide whether to renew the contract, to draw up a new contract, or to enter into a contract with a different publisher.

3. The Associated Students of Harvey Mudd College, in making a contract with a publisher and producing a yearbook to be published, are acting strictly on their own behalf. They are not acting as representatives of Harvey Mudd College nor is the publication or any part therein meant to represent Harvey Mudd College. The use of the name "Harvey Mudd College" or any reference thereto is not intended to be an official representation of the college nor is it meant to imply any endorsement from the college itself or from any member of the Harvey Mudd College faculty, administration, or board of trustees.

C. The yearbook editor shall make monthly reports of progress toward publication of the yearbook to the President. These reports shall include contract milestones met since the last report, due dates occurring since the last report and whether they were satisfied, and similar such events set to occur in the two months thereafter. Progress with respect to due dates and milestones shall be included in such reports, in terms of pages submitted or other appropriate measure.

Section 4. It is recommended that these guidelines be reviewed periodically to insure that any changes in a student opinion, the ASHMC Constitution and Bylaws, the relationship with a publisher, or any other pertinent event be taken into account and provided for.