This document describes the qualifications necessary to obtain/retain an account on HMC's general-use systems. These systems include the Windows 2000 servers, the general-use VMS systems and the general-use UNIX system. It includes information for students, faculty, and staff at any of the Claremont Colleges, and for those not affiliated with any of the Colleges.

In all cases, you must agree to abide by the Appropriate Use of Campus Computing and Network Resources policy. Any abuse of the systems may result in the revocation of any and/or all of your accounts.

Expired accounts are deleted, and any remaining files associated with the expired account are backed up to tape and preserved for one year. We encourage you to make copies of any important data before your account expires since we can not guarantee the integrity of the tape backups. We will provide mail forwarding for expired accounts for a limited time, but the length and reliablity of this service can not be guaranteed. Users should unsubscribe from mailing lists and inform others of their new email address before their account expires.

HMC Students
Any student enrolled full-time at HMC is entitled to an account on any general-use CIS-managed system. All full-time students should have accounts created for them on these systems at the start of their first year. Student accounts expire in early July of the year of the student's graduation.

HMC Alumni
All HMC graduates living in the local area are eligible for an alumni account. For this purpose, the local area is defined to be the local calling area as defined by GTE. These accounts must be extended on a yearly basis and will be checked for expiration in early July.

HMC Faculty and Staff
Any full- or part-time faculty or staff member employed by HMC is eligible for an account on the general-use CIS-managed systems. All employees should contact the Computing and Information Services Department to request accounts on any of the systems. Faculty and staff accounts expire if the person leaves the college.

Other members of the Claremont Colleges Community
If you are not in one of the above categories, you may still be able to obtain access to CIS's general-use systems. You must meet at least one of the following qualifications:

1. You are working with an HMC faculty member on a non-commercial project.
   If you are eligible for this reason, please have the faculty member send email or a written memo to CIS with your name and a brief description of the project. These accounts must be extended on a yearly basis and will be checked for expiration in early July.

2. You are currently taking a course at HMC that requires the use of an CIS-managed system.
   If you are eligible for this reason, please contact CIS with the course that you are enrolled in and the institution that you are affiliated with, i.e. Pomona College, Claremont High School, etc. Your account will be valid for the duration of the course. These accounts must be renewed on a semester-by-semester basis and will be checked for expiration in early January and early July.

3. You need access to a resource available at HMC and not available at your own institution.
   You must get a note from the Director of Computing and Information Services at your institution detailing the reasons why you need access to HMC resources. These accounts must be renewed on either a semester-by-semester basis or a yearly basis depending on the circumstances. These accounts will be checked for expiration in early July. If the account is a semester-by-semester account, it will also be checked for expiration in early January.

People not affiliated with the Claremont Colleges
Because our licensing agreements restrict the use of much of the software installed on our machines, we cannot grant accounts to anyone not affiliated in some way with the Claremont Colleges.

Contact Computing and Information Services
To request an account on one of our servers, such as the Windows 2000 servers, Odin, or Thuban, fill out an account request form or send a blank email to account-request@hmc.edu. You will be sent a form to fill out; please fill this form out and send it to account-submit@hmc.edu.