In Attendance:

Annie Atiyeh (Physics - annie_atiyeh@hmc.edu)
Debra Heavenston (Human Resources - debra heavenston@hmc.edu)
Lillian McCollum (Chemistry - lillian_mccollum@hmc.edu)
Elaine Guerra (Biology - elaine_guerra@hmc.edu)
Tony Pennington (EH&S Manager - tonyp@cuc.claremont.edu)
Mike Wheeler (Machine Shop - mike_wheeler@hmc.edu)
Dan Pereira (Engineering - dan_pereira@hmc.edu)
Chris Broome, Director of HMC Dining Services

Agenda Items:

1.   SAFETY TRAINING SESSIONS

Two training sessions in Basic Safety will be offered during October.  Both sessions will be held in the Stauffer Lounge from 11:00 until 12 noon.  Thursday, October 12, is for staff training and Thursday, October 19, is the date for faculty.

Tony gave information on Defensive Driving training.  Since the cost is $30.00 per person, a firm committment is required from each participant.  Perhaps Senior Staff should be approached  concerning the benefits of this training. Following some discussion, the matter was tabled until the next meeting.

Annie requested that Tony coordinate a departmental radiation safety training session for Physics.  The session will be held on a Tuesday during the noon hour.
   

2.   TRAINING OF DINING SERVICES STAFF

Per Debra, dining services management staff are Sodexho-Marriott employees.  Most other dining services staff, a maximum of 45, are HMC employees. These HMC staff members are to attend the Basic Safety Courses provided by the Employee Safety Committee. Per Chris Broome, the dining services management staff will review the other safety courses offered, and determine what other HMC sessions dining services staff should attend.
 
Chris Broome stated that because of their unique environment on campus, HMC Dining Services will also have a safety committee emphasizing issues specific to this department. He said that in the future, Ramona Campoy will probably be the HMC Employee Safety Committee representative from dining services. 
 

3.   WEBSITE

Lillian reported that the website has been updated to reflect the name change of the HMC "Employee" Safety Committee.  All meeting minutes have been posted, and background color has been changed from gray/marble to white.

Lillian would like to add color to the Safety Wally logo. She will contact the Office of College Relations to obtain the original Safety Wally print.  Tony has volunteered to scan and color the logo using a "Paint Shop" program.

  
4.   REVIEW OF CLINIC PROJECTS

Information outlining all Departmental clinic projects will be forwarded to Tony for review and comment relative to Cal-OSHA and EPA regulations.

5.   CALIFORNIA CAMPUS EH&S ASSOCIATION CONFERENCE

In August, Annie and Elaine attended the conference at UCLA. The conference focused on campus safety issues and resources. Martha McDougall, Director of EH&S at UC San Diego, spoke on safety mannagement methods used for labs on the campus.

At the conference, Annie shared information about the HMC Employee Safety Committee website, and the link that is available to the CUC EH&S Safety Training webpage.  Her information was very well received.

Annie shared the safety booklet,"Resource Guide for New Investigators", that was distributed at the conference. Debra said that a similar booklet is now being included in the packet for new faculty at HMC.
  

6.   OPEN DISCUSSION

A.  Kim May, Chair of the Emergency Management Committee, has expressed the need for good communication between the EMT (Emergency Management Team) and the Employee Safety Committee.  She will, therefore, become a permanent member of the HMC Employee Safety Committee.  

B.  Per Annie, three people attended the July session for renewal of their CPR & First Aid license. Next year's session will be open to the public.

C.  Facilities & Maintenance Department is working on a manual override procedure for the building ventilation systems.  Per Tony, the fume hoods are used in lieu of PPE (personal protestion equipment).  If the fume hoods are turned off, a "time of recirculation after manual reactivation" must be determined in order to assure a safe reentry into the building.

D.  Tony shared information obtained at the all-campus Safety Meeting.  Relative to insurance, the colleges, as a combined group, are now on a "low sensitive plan." It is, therefore, very important that we remain pro-active, and continue to utilize safety training and methods for accident prevention and mitigation.

E.  Several committee members mentioned the difficulties they have encountered in receiving large, heavy, bulky deliveries. Because there is presently no campus-wide protocol for material handling, Facilities and Maintenance staff have often been contacted, on very short notice, for assistance. In the interests of safety, there is definitely a need for such a protocol.  After some discussion, this issue was tabled until the next meeting.

F.  The Committee discussed the high cost of jobs done by Physical Plant, relative to the much lower cost of outside contractors.  Cost effectiveness is of utmost importance to all HMC Departments.  Perhaps the HMC Business Affairs Office or the CUC Office of Risk Management might be of assistance concerning ways of dealing with this discrepancy. This issue was tabled until the next meeting.

G.  After some discussion, the meeting time was changed to the third Friday of the month, at 11:00 am.

7.   Next meeting will be:  Friday, November 17, 2000, at 11:00 am in the Physics Conference Room, 1230 Keck.

A computer record and a hard copy of this report will be kept in Lillian McCollum's office (2310 Jacobs).
 
If you would like a hard copy, send your request to Annie Atiyeh at annie_atiyeh@hmc.edu