In Attendance:

Annie Atiyeh (Physics - annie_atiyeh@hmc.edu)
Kimberly Rogers (Human Resources - kimberly_rogers@hmc.edu)
Lillian McCollum (Chemistry - lillian_mccollum@hmc.edu)
Elaine Guerra (Biology - elaine_guerra@hmc.edu)
Theresa Potter (Facilities and Maintenance - theresa_potter@hmc.edu)
Tony Pennington (EH&S Manager - tonyp@cuc.claremont.edu)
Mike Wheeler (Machine Shop - mike_wheeler@hmc.edu)
Ed Arismendi (EH&S Consultant)

Agenda Items:

1.   SAFETY TRAINING SESSIONS

The Workplace Violence II and III session scheduled for Thursday, December 4, 2003 was cancelled due an insufficient number of people registering to attend.

Safety training for the five basic sessions is scheduled for faculty on Thursday, February 12, 2004.  Staff training is scheduled for Thursday, February 19, 2004.

Fire extinguisher training, for faculty and staff, is scheduled for Thursday, May 6, 2004.

2.   CPR AND FIRST AID TRAINING

Kimberly maintains the list of persons who have been certified, through the HMC program, to give CPR and emergency first aid. She will contact these individuals, and will notify Annie by March 26, 2004, regarding those interested in recertification. This recertification is a half-day, 4-hour session, and will be held on June 26, 2004, at the Claremont Red Cross Center or on the HMC campus.

   
3.   SAFETY INCENTIVES

Annie and Kimberly both submitted sample cerificates.  The Committee prefered the layout of Annie's sample, but decided to include the "authorized signature" entry on Kimberly's sample. Lillian suggested that the certificates be numbered, to facilitate record keeping.  Kimberly will discuss these specifics with Bill Casey, general manager of dining services at HMC, when she meets with him next Tuesday. 

Names were drawn by the Committee members to select the certificate winners from attendees at preveous safety training sessions of the 2003-2004 fiscal year. The winners are:  Karl Haushalter (Chemistry and Biology), Walt Farmer (F&M), Gilma Lopez (Financial Aid), and Sam Abdelmauti (Engineering). 

Annie will attach a note of explanation with each certificate. Delivery will be via campus mail. 
 

4.   SKATEBOARD SAFETY

The Committee discussed the letter dated November 17, 2003, that has been forwarded to Sheldon.  The feasibility of sending a follow-up letter of inquiry was also discussed.

5.   FIRE SAFETY INQUIRY

A fire incident had occurred, sometime ago in the Dining Services kitchen, relating to the improper reignition of a gas range pilot light.  At the time of the incident, Tony had formulated a procedural outline on how to safely reignite the pilot light, and had e-mailed this information to the Dining Services management.

As Tony suggested, the Committee established that Annie forward a letter to President Strauss requesting details concerning the implementation of Tony's procedural safety measures.   

6.   NEW Cal-OSHA INSPECTION COMMITTEE

In preparation for a potential on-site visit from Cal-OSHA, Tony would like to form an HMC College committee composed of representatives from various Departments.  He mentioned that each Department should speak with a "single" voice; this person (Departmental representative) would be responsible for accompanying Cal-OSHA during an inspection, and providing any information requested for evaluation.

Kimberly Rodgers will contact the various Departments to establish the committee members.
     

7.   OPEN DISCUSSION

A.  Tony mentioned that he had received quite a few calls concerning work stations and related ergonomics.  CCR Title 8 specifies that employers are required to provide the basics of ergonomic awareness and training for their employees.  Tony suggested that ergonomic software be purchased and be made available on the server.  This will enable each employee to self-evaluate his/her workstation.

The ergonomic software will outline the following three self-evaluation steps:
1. Basic information and checklist
2. Conversation and collaboration with the supervisor
3. Overall workstation evaluation and adaptation
      
Theresa will speak with Richard Parker, Director of Computing and Information Services at HMC, about the possibility of making the basic ergonomics software available on the server.   

B.  Tony mentioned that there should be periodic auditing of the safety training records of Dining Services and F&M.  Records of these two departments are maintained internally, and not by the Committee. 

Since the areas of highest risk activity should be monitored more closely, the Committee recommended that Ed Arismendi, EH&S consultant, conduct an annual audit of the safety training records of Dining Services. 
      

7.   Next meeting:  Friday, March 26, 2004 at 11:00am in the Stauffer Lounge

A computer record and a hard copy of this report will be kept in Lillian McCollum's office (2310 Jacobs).
 
If you would like a hard copy, send your request to Annie Atiyeh at annie_atiyeh@hmc.edu