Please familiarize yourself with the following safety information. If you have questions, talk to your supervisor, a member of the HMC Employee Safety Committee, Facilities & Maintenance Office or the Human Resources Office.

How to report an injury that occurs at work

Notify your supervisor or Human Resources (extensions 79700, 74096, 18512) as soon as an injury occurs, even if you do not wish medical treatment. You will be referred to the Disability Administration Office where you will complete forms and be referred for medical treatment, if necessary. The injured employee and his/her supervisor must complete report forms whenever an injury occurs. If you witness a serious life-threatening injury or illness, call Campus Safety at ext. 72000

How to report unsafe conditions at HMC

The Harvey Mudd College Employee Safety Committee requests that you report to your supervisor any unsafe condition you may observe. Supervisors should then contact one of the following:

Facilities or Maintenance Hazard - ext 18226
Workplace Hazard - ext 70403 or 18226 (Office of Emergency Preparedness & Safety)
OR ext 18538 (CUC Office of Environmental Health and Safety)
Environmental Hazard - ext 18226

If there has been no response from one of the above, after a reasonable amount of time, or if the condition is encountered after regular business hours, on a weekend or holiday, please contact Campus Safety at ext 72000.

Report non-urgent situations in writing, including suggested remedies, if any, to:
HMC Office of Emergency Preparedness & Safety c/o HMC Facilities & Maintenance Office

In the event of an emergency, contact Campus Safety - ext 72000

Emergency Evacuation Plan

Find the location of all exits near your work area. After an earthquake or other emergency situation, if conditions are unsafe to remain indoors or in your work area, exit the building and report to the evacuation site nearest your location. DO NOT leave campus before checking in at the evacuation site or with your supervisor.  Roll-call lists will assist emergency response team efforts.  Some emergency supplies will be available at the site but we encourage everyone to keep basic supplies (blanket, comfortable shoes, flashlight, special medications, etc.) in your office or car.

Location and use of fire extinguishers

Locate fire extinguishers near your office and classrooms. If you do not know how to operate the extinguisher, plan to attend the next safety training session on use of fire extinguishers.

The College's commitment to a safe work environment

HMC is committed to providing a safe and healthy work environment. It is each of our individual responsibility to:

• perform our work in a safe and proper manner;
• comply with all safety rules and requirements;
• report every work-related injury or illnesses to our supervisor or the dean;
• wear protective equipment if required by position/task;
• practice prudent avoidance--do not attempt to perform tasks when inadequately trained; and
• if your presence is not required, leave areas when dangerous tasks are performed or hazardous substances are present.

Safety rules, both general and specific to job assignment

• Know location of fire extinguishers, first aid kits, emergency exits, and evacuation site.
• Report broken furniture, loose carpets, exposed cords, burned out lights, which may cause accidents.
• Clean up spills; avoid slippery floors.
• Adhere to HMC drug free workplace policy; no one will be allowed to work while under the influence of intoxicating drugs or alcohol.
• Report any job-related injury immediately to your supervisor.

Importance of cleaning up spills and removing hazardous materials or blood

It is important to clean up spills and remove hazards from your work area. If spills are large or contain hazardous materials or blood, call the Facilities & Maintenance Office for removal by trained individuals. DO NOT TOUCH! If your position requires first aid response or facilities cleaning, you will receive special training through the Office of Emergency Preparedness & Safety at ext 70403 or 18226.

Hazard communication program, including Material Safety Data Sheets

A Material Safety Data Sheet (MSDS) is supplied by vendors and manufacturers for products we order, and a listing of all hazardous materials for which a data sheet exist is maintained in each department, and others are maintained by the Facilities & Maintenance Office. You have a right to access any medical records, monitoring records and MSDS sheets that pertain to your job. Access to these records or to receive a copy of the General Industry Safety Order 3204 which explains these rights, you may contact the CUC Environmental Health and Safety Officer at ext. 18538.

Special hazards of your job

Ask your supervisor if there are special hazards connected with your job.

Maintenance, Facilities, and Grounds employees must follow all of the established safe work practices concerning lifting, use of chemicals, hazardous spills, and bloodborne pathogens, as well as general safety information. Uniforms and protective clothing are provided and should be worn whenever appropriate.

Dining Services employees must follow established safe work procedures for use of machines, utensils and other equipment used in the preparation of food, and the buddy system to access walk-in refrigerators and freezers. Employees must remain aware, at all times of hot oil and hot surface hazards, wet floor conditions, and correct grounding and use of electrically powered equipment in wet processing/food preparation areas. Note: You are not permitted to operate hot oil or motorized food preparation equipment without specific training and authorization from your supervisor or designated representative.

Faculty must be aware of classroom and laboratory safety practices and are responsible for informing students of safety issues and evacuation plans. Staff or faculty positions with heavy use of computer equipment, or repetitive movements, see the section below entitled "Ergonomics."

Ergonomics

In an office setting, faculty and staff members should pay particular attention to the ergonomic set-up of desks and computers. If you spend long periods of time using a computer, other office equipment, or perform any type of repetitive motion during the course of your work, be sure to change your position at least once every half hour to avoid eye strain, back and neck strain, and repetitive injuries such as carpal tunnel. Call the Office of Emergency Preparedness & Safety ext 70403 or 18226 or the CUC Environmental Health & Safety Office ext 18538 if you need assistance in determining the correct ergonomic settings for your equipment.

Use proper lifting techniques

Call the Facilities and Maintenance Office to arrange assistance with moving awkward or heavy objects. Remember to use leg muscles rather than back muscles and inspect items to be moved for protruding nails, slivers, sharp edges, etc, before handling.

Safety rules enforcement procedures

The HMC safety program requires adherence to safe work practices. Employees who do not follow safe work practices may receive disciplinary warnings, and for serious infractions may be terminated from employment.

HMC Employee Safety Committee

A committee made up of staff, faculty, and representatives from the CUC safety office and Dining Services, meets quarterly to discuss safety issues on the HMC campus. Questions about safety matters may be directed to the HMC Office of Emergency Preparedness & Safety, ext 70403 or 18226.

2011 September