Posting Number: H0263   Posting Date: April 19, 2013    Closing Date: Until Filled.

Application Procedure

Apply Online

What to include with your application: In addition to a Harvey Mudd College employment application available at www.hmc.edu/employment, please submit a resume and a cover letter describing your qualifications for and interest in this position and the contact information for three professional references.

Information about the position: Salary is dependent upon qualifications. This is a full-time, 12-month, benefits-eligible position reporting to the Director of Career Services.

What the successful candidate will do:

• Direct external relations with employers and graduate schools.
• Serve as the lead coordinator for HMC's NACElink career management system.
• Meet with representatives at the other Claremont Colleges on a regular basis to have consistency on the career management system.
• Act as a revenue generator for the office through career fairs and other activities.
• Provide individual and group career counseling services to current students.
• Provide career-related advising which includes, but not limited to, graduate and professional school and job and internship advising.
• In concert with the Director and the Career Counselor, plan, create, and deliver workshops and outreach programs to faculty and students.
• Create career and graduate school related materials for the web or publication.

Essential Functions:

Supervisory Responsibilities:

• Train and supervise Administrative Assistant, Career Counselor and student assistants entering data into the career management system.
• Oversee the Administrative Assistant and student assistants with maintaining all internship and full-time listings for the e-newsletters.

Program Development and Management:

• Manage and coordinate the Joint-Colleges NACElink/Symplicity recruiting system for HMC through:
  • Initiating and enforcing recruiting policies.
  • Organizing and setting the annual recruiting calendar, including all deadlines and processes.
  • Scheduling dates for employer/graduate school information sessions, interviews, and other events.
  • Overseeing the scheduling of rooms for interviews/events; advertising the event.
  • Soliciting employers for presentations, interviews, and full-time/internship postings.
  • Joining employers and graduate school representatives for lunch/dinner and ensuring they have everything needed for their recruiting session.
  • With the assistance of the Administrative Assistant, publicizing recruiting events and opportunities via listservs, websites, student groups, and academic departments.
• Serve as the lead coordinator for all career fairs through:
  • Soliciting organizations to attend the event.
  • Coordinating logistics with the Administrative Assistant and Career Counselor, including billing of employers, career fair set-up and execution of event.
  • Promoting career fairs through various advertisement methods and following-up through multiple correspondences to ensure the fairs are well-attended by employers and students.
• Work with Director on employer development; expand new employment and internship opportunities through emails and phone calls.
• Advise employers on comprehensive marketing strategies appropriateness of employer expectations, on-campus recruiting processes, job descriptions, salary negotiations.
• Conduct surveys of employers and students about the quality of their recruiting or career fair experience and develop strategies and recommendations for improvement/modifications in response to feedback.
• Plan and present recruiting-related programs for students.
• Educate students on the recruiting process and policies and technical aspects thereof.
• Maintain statistics and other data to produce an annual report that summarizes each year's recruiting activities.

Technical Responsibilities:

• Serve as the lead coordinator for HMC's NACElink career management system.
• Collaborate with other Claremont Colleges regarding use of NACElink by attending monthly meetings.
• Provide training for students, staff/faculty, and employers on the use of the career management system.
• Play a key role in identifying and evaluating commercial software appropriate for use in recruiting and improvements or modifications to office procedures to enable effective use of computer applications.
• Assist with the maintenance of current as well as the future redesign of the website.
• Create and maintain social media sites, such as Facebook, Twitter, YouTube and more.
• Create and generate a range of recruiting reports.

General Counseling/Advising and Student Outreach Responsibilities:

• In advising sessions with students, determine the initial career services that are needed and make referrals as appropriate.
• Provide career and/or graduate/professional school advising.
  • Meet with students and discuss their career interests or post-undergraduate plans and provide feedback on the structure of their plans.
  • Instruct students on where to find information on these topics
• Help students formulate a career plan of action.
  • Use a counseling approach that empowers students, while providing them with enough support and resources to be able to rely on their own decision making processes
• Refer students to appropriate resources if additional counseling services are necessary.
• Show students how to prepare written materials and provide feedback on those materials.
  • Critique resumes, cover letters, graduate school essays, personal statements, and application materials.
• Answer questions and help students find resource materials.
• Advertise opportunities and events to students that match their interests.
  • Whenever appropriate, physically show constituents how to navigate OCS online resources, locate other resources on-line or in OCS and Honnold/Mudd library, and utilize the career management system.
• Maintain up-to-date and relevant resources to assist students in their search for career/education related information.
  • Continually search for new resources to be able to direct students to in their search for information.
• Conduct mock interviews to assist students for interview preparation.
• Record meetings with students in career management system.

Other Responsibilities:   

• Oversee the Administrative Assistant, Career Counselor and student assistants in producing the weekly e-newsletters.
• Strategically expand the range of employer recruiting activities.
• Communicate with the Director, Career Counselor and Administrative Assistant about projects.
• Be a team player by contributing to projects, programs, and office tasks. This includes but is not limited to: OCS programming, office initiatives, career fairs, answering phones, and front desk coverage.
• Attend any meetings that are required.
• Stay up-to-date on trends in the career development field.
• Attend relevant conferences and webinars for your professional development.
• Represent the office at HMC events.
• Be knowledgeable about OCS resources and the NACElink career management system.
• Provide good customer service to students, employers, staff, and faculty through a positive attitude, listening to their needs, and following-up as promised.
• Coordinate with the Financial Aid office to train HMC faculty/staff on how to use the career management system to post on-campus job opportunities.
• Other duties as assigned.

What the ideal candidate will bring to this position and HMC:
Required Qualifications:

• Bachelor's degree.
• At least 1.5 -2 years of experience with career counseling, career development, student affairs and/or human resources recruiting, public relations, or a closely related field
• Valid driver's license and a driving record acceptable to the College's automobile insurance carrier.
• Must be very comfortable with technology and recruiting systems.
• Advanced or expert in Microsoft Word, Excel and PowerPoint.
• Skillful in using the Internet, having particularly strong search skills.
• Strong written and verbal communication skills.
• Excellent interpersonal skills.
• Strong presentation skills for small and large groups.
• Some marketing and data management skills.
• Some knowledge of the STEM liberal arts curriculum and how to work with those students.
• Excellent team orientation and ability to work with staff on variety of projects.
• Ability to exercise good judgment with limited guidance.
• Ability to collaborate effectively with all constituents (faculty, staff, colleagues, students, employers).
• Ability to advise employers tactfully on appropriateness of professional behavior and marketing strategies.
• Demonstrated professional demeanor at all times, and especially when multi-tasking and being required to enforce policy.
• Strong attention to detail and the ability to remain organized despite frequent interruptions is essential.
• Ability to think creatively and identify innovative solutions.
• Ability to manage high level of email correspondence.
• Ability and willingness to travel out-of-town for career program as well as professional conferences.
• Knowledge of labor market trends and job search methods.

Preferred Qualifications:

• Master's degree.
• Experience with NACElink/Symplicity career management system.
• Experience with Facebook, Twitter, YouTube and Linked.
• Microsoft Publisher experience.
• 3+ years of experience with career counseling, career development or human resources.
• Experience working in a liberal arts college environment.
• Some supervisory experience.