Posting Number:  H0141

Posting Date:  November 2, 2009        Closing Date:  Until Filled.

Application Procedure

Apply Online

What to include with your application:  In addition to a Harvey Mudd College employment application available at www.hmc.edu/employment, please submit a resume and a cover letter describing your qualifications. All required documents must be submitted with your application in order to be considered for this position.

Information about the position:  Title and salary are dependent upon qualifications with a minimum $3,750.00 per month. Usual working hours are Monday-Friday, 8:00 a.m.–5:00 p.m. Hours frequently vary, including evenings and weekends, due to needs of the department or College. This is a full-time, 12-month, benefits-eligible, exempt position..

What the successful candidate will do: Reporting to the Director of Stewardship & Special Assistant to the Vice President, the Assistant/Associate Director of Stewardship is responsible for centrally planning, managing, and delivering accurate and compelling recognition and stewardship to all donors to the College.  The Assistant/Associate Director will manage the day-to-day operations of the College’s stewardship program and collaborate closely with senior advancement leadership, Advancement Services, Advancement Communications, and the College’s Business Affairs Office.

The Assistant/Associate Director will help develop and coordinate the launch and ongoing execution of an integrated campaign stewardship plan under the leadership of the Director of Stewardship and the Senior Director of Advancement responsible for directing the campaign.

This position demands extraordinary attention to detail, organizational skills, discretion, and creativity.  The Assistant/Associate Director must possess outstanding technical, organizational, and communication skills, the ability to balance multiple priorities and meet aggressive deadlines, and a willingness to work in a collaborative, diverse and fast-paced work environment.

Essential Functions:

The Assistant/Associate Director elevates the College’s philanthropic support, engagement with donors, visibility, and prestige through effective stewardship.

• Under the leadership of the Director, develop, enhance and implement the acknowledgement and stewardship processes (including events) for all gifts.
• Assist in the development of guidelines and policies associated with stewardship.
• Manage the stewardship database and make scholarship assignments, ensure that all fund criteria, assignees, reported individuals, and recipients are accurate and up-to-date. Ensure that all reports are produced and distributed in a timely fashion.
• In collaboration with the College’s Business Affairs Office and Advancement Services, maintain accurate information on endowment fund balances, market values, commitments and expenses
• Assist the Director in implementing best practices for HMC stewardship and special events planning, budgeting, design, implementation, and assessment.
• Staff and support a lifetime giving society.
• Manage the implementation and maintenance of an online donor honor roll and stewardship web presences.
• Manage the Advancement events calendar and assist the Director with planning and executing special events; maintain the College’s database events module, which generates invitations and tracks responses; and assist the Director in tracking analyzing, and reporting on event impact and performance in the context of advancement goals. 
• Advise staff in other Advancement units about implementing their own events.  
• Routinely reconcile the donor recognition, stewardship, and special events budgets.
• As required, supervise temporary staff, student workers, and volunteers.
• Other duties as assigned.

What the ideal candidate will bring to this position and HMC:
Required Qualifications:

• Bachelor’s degree, or a combination of relevant experience and education.
• At least three years of experience that provides the knowledge and skills required, which must include volunteer management in a nonprofit setting events planning and implementation; or a combination of education, training, and experience that provides the required knowledge, skills and abilities of the position.
• Possess and maintain a valid driver’s license and driving record acceptable to the College’s automobile insurance carrier.
• Ability to work independently, exercise good judgment and make decisions with minimal guidance and supervision.
• Mastery of standard office productivity software (e.g. Microsoft Office programs): Word (including mail merges), Excel (including macros, charts and other advanced functions), PowerPoint, Adobe Acrobat and Outlook required.
• Experience with Jenzabar CX or a comparable computer database system.
• Demonstrable competence with internet browsing software, search engines, and search strategies.
• Familiarity with fundraising and philanthropic principles.
• Demonstrated interpersonal, written and verbal communication skills.
• Ability to read, write legibly, speak, and follow written and oral instructions in English.
• Ability to spell accurately and write business correspondence according to professional writing standards. 
• Ability to apply basic and analytical math and budget monitoring procedures in maintaining financial/budget records.
• Ability to compose effective written correspondence and to develop reports, agendas, simple proposals, and conference materials.
• Ability to sort and file alphabetically or by subject information from a variety of sources.
• General knowledge of graphic design, publication, and production.
• Ability to prioritize multiple duties/tasks and meet deadlines.
• Strong analytical skills.
• Knowledge of and experience with web 2.0 applications
• Personal integrity and demonstrated commitment to high standards and attention to detail.
• Ability to thrive in a collaborative team environment and interact successfully with individuals with varying abilities, backgrounds, interests and beliefs.
• Ability to work occasional weekends or evenings.
• Ability to direct the work of clerical staff, student workers and volunteers.
• Experience with volunteer management.

Preferred qualifications:

• Experience in a fundraising unit, particularly of a college or university, is preferred.
• Experience with graphics software and online meeting support systems.
• Understanding of the Moves Management concept of donor/prospect engagement.