Posting Number:  H0124

Posting Date:  July 23, 2009, Revised October 26, 2009

Closing Date:  Until Filled.

Application Procedure

Apply Online

What to include with your application:  In addition to a Harvey Mudd College employment application available at www.hmc.edu/employment, please submit a resume and a cover letter describing your qualifications. All required documents must be submitted with your application in order to be considered for this position.

Information about the position:  Title and salary are dependent upon qualifications with a minimum $4,583.00 per month. Usual working hours are Monday-Friday, 8:00 a.m.-5:00 p.m. Hours frequently vary, including evenings and weekends, due to needs of the department or college. This is a full-time, 12-month, benefits-eligible, exempt position.

What the successful candidate will do: The Assistant/Associate Director of Advancement Services helps manage the College's Advancement Office database and manage an aggressive program of gift processing, data entry, and donor/financial/statistical reporting.  This position reports to the Director of Advancement Services and works closely with Advancement Research and front-line fundraising and campaign teams. The Assistant/Associate Director performs an integral role in the preparation for and implementation of a planned comprehensive campaign by proactively and collaboratively generating reports, analyzing data, coordinating campaign projects, and assisting staff with gift processing, data entry and record-keeping issues.

The College is committed to providing extensive professional development for the successful candidate to round out their existing, inter-related aptitudes in programming, gift accounting and financial compliance, as well as gift and data processing. 

Essential Functions:

• Manage a comprehensive program of gifts processing and data entry, including ongoing and back-up program facilitation, and day-to-day oversight of a data entry/gifts assistant.Generate routine and custom reports utilizing the College's database (currently Jenzabar CX), including statistical outputs and analysis. Provide regular reporting on individual and unit solicitation/fundraising goals for front-line fundraisers. Manage modifications to existing reports, as requested. Use established protocols, as well as judgment and experience, to ensure data integrity and valid data interpretation.
•  Demonstrated data and gift processing experience.
• Ability to utilize/learn the College database.
• Experience in developing and writing reports with similar database reporting tools is essential (current reporting tools include Cognos Impromptu and Cognos 8).
• Strong computer skills and the ability to learn and effectively use new software programs; expertise in Excel.
• Knowledge of current trends in database management and reporting.
• Knowledge of basic nonprofit gift accounting principles.
• Superior interpersonal, written and verbal communication skills.
• Ability to work both independently and as a collaborative member of the diverse College Advancement team.
• Demonstrated ability to meet deadlines, prioritize and organize multiple projects, think critically, and work with numbers.
• Positive attitude and strong work ethic.
• Personal integrity and ability to appropriately handle confidential and sensitive information.

What the ideal candidate will bring to this position and HMC:
Required Qualifications:

• Bachelor's degree and minimum three years experience in database management.
• Demonstrated data and gift processing experience.
• Ability to utilize/learn the College database.
• Experience in developing and writing reports with similar database reporting tools is essential (current reporting tools include Cognos Impromptu and Cognos 8).
• Strong computer skills and the ability to learn and effectively use new software programs; expertise in Excel.
• Knowledge of current trends in database management and reporting.
• Knowledge of basic nonprofit gift accounting principles.
• Superior interpersonal, written and verbal communication skills.
• Ability to work both independently and as a collaborative member of the diverse College Advancement team.
• Demonstrated ability to meet deadlines, prioritize and organize multiple projects, think critically, and work with numbers.
• Positive attitude and strong work ethic.
• Personal integrity and ability to appropriately handle confidential and sensitive information.

Preferred qualifications:

• Master's degree
• Higher education or other non-profit experience
• Significant experience managing relational databases and experience with basic programming