Posting Number:  H0143         Posting Date:  November 3, 2009

Closing Date:  Until Filled.

Application Procedure

Apply Online

What to include with your application:  In addition to a Harvey Mudd College employment application available at www.hmc.edu/employment, please submit a resume and a cover letter describing your qualifications. All required documents must be submitted with your application in order to be considered for this position.

Information about the position:  Salary is dependent upon qualifications with a minimum $5,000.00 per month. Usual working hours are Monday-Friday, 8:00 a.m.-5:00 p.m.; requires frequent evening and weekend hours plus extensive regional and significant national travel. This is a full-time, 12-month, benefits-eligible, exempt position reporting to the Senior Director for College Advancement - Principal Gifts.

What the successful candidate will do: An experienced professional, the Associate Director of Reunion Programming directly supports and manages day-to-day operations for both the fundraising and programming components of the College's year-long reunion program activities, which culminates in the annual Alumni Weekend.   Actively traveling within the region and across the nation, the Associate Director engages volunteers; identifies, cultivates, solicits, and stewards donors; and executes donor relations activities and special events associated with the reunion cycle. The Associate Director collaborates with colleagues from the Office of College Advancement as well as other campus departments and works with the Alumni Association Board of Governors to support their goals of increasing alumni support and engagement. 

Essential Functions:
Working under the direction of the Director of Reunion Programming, the Associate Director performs the following essential functions:

• In consultation with the Director, develop and enhance the College's year-long reunion program and Alumni Weekend, with the goal of increasing effective alumni engagement, reunion giving, event attendance, and volunteer enrollment, as well as visibility and awareness of the program and the College.
• Directly manage five reunion classes, including the 5th and 10th.
• Travel nationally to recruit and solicit class reunion leadership, volunteers, class gift donors, and participants, averaging a minimum of 35 meaningful contacts per month, including a minimum of 6-8 personal visits. Meet giving and other goals annually assigned jointly by the Vice President and Senior Director of Advancement - Principal Gifts. On a monthly basis, report to the Director progress being made toward meeting assigned contacts, volunteer recruitment, reunion participation, programmatic, and reunion giving goals.
• Develop and enhance reunion program and Alumni Weekend volunteer recruitment protocols; establish volunteer job descriptions; and recruit, train, engage and manage a team of volunteers for ongoing reunion activities throughout the year as well as for Alumni Weekend.
• Work with the Reunion Coordinator to schedule and implement reunion activity planning meetings for key campus partners to expand collaboration opportunities.
• Provide information and assistance to reunion class fundraising volunteers to support their ability to proceed with recruitment, solicitations, acknowledgments and other assignments.
• Serve as liaison to vendors and coordinate reunion activities, including Alumni Weekend programming.
• Develop and recommend an Advancement staffing plan for Alumni Weekend for approval by the Vice President.
• Create a reunion volunteer online portal and manage the online marketing for HMC reunion activities. Facilitate print production of all Reunion Program and Alumni Weekend marketing materials and event signage.
• Ensure that new reunion pledges and updated donor information are accurately recorded. Develop, maintain, update and regularly circulate financial and other progress reports regarding reunion activities.
• Work with the Director to create and implement assessment protocols for all Reunion activities.
• Other duties as assigned.

What the ideal candidate will bring to this position and HMC:
Required Qualifications:

• Bachelor's degree, or a combination of relevant experience and education.
• At least three years of related alumni relations and volunteer management experience, two years of fundraising activities and event planning experience, preferably in a higher education setting; or a combination of education, training, and experience that provides the required knowledge, skills and abilities of the position.
• Possess and maintain a valid driver's license and driving record acceptable to the College's automobile insurance carrier.
• Ability to work independently, exercise good judgment and make decisions with minimal guidance and oversight.
• Ability to work occasional weekends or evenings, and to travel frequently.
• Experience with volunteer management.
• Excellent persuasive writing and verbal communication skills.
• Ability to exercise independence in implementing responsibilities.
• Understanding of online networking and marketing best practices.
• Outstanding interpersonal skills.
• Knowledge of basic fundraising and philanthropic principles.
• Ability to read, write legibly, speak, and follow written and oral instructions in English.
• Mastery of standard office productivity software (e.g. Microsoft Office programs): Word (including mail merges), Excel (including macros, charts and other advanced functions), PowerPoint, Adobe Acrobat and Outlook required.
• Experience with Jenzabar CX or a comparable computer database system.
• Ability to spell accurately and write business correspondence according to professional writing standards.
• Outstanding ability to develop reports, agendas, simple proposals, and conference materials.
• Ability to apply basic and analytical math and budget monitoring procedures in maintaining financial/budget records.
• Demonstrable competence with internet browsing software, search engines, and search strategies.
• Ability to sort and file alphabetically or by subject information from a variety of sources.
• General knowledge of graphic design, publication, and production.
• Ability to prioritize multiple duties/tasks and meet deadlines.
• Strong analytical skills.
• Knowledge of and experience with web 2.0 applications
• Personal integrity and demonstrated commitment to high standards and attention to detail.
• Ability to thrive in a collaborative team environment and interact successfully with individuals with varying abilities, backgrounds, interests and beliefs.
• Ability to direct the work of part-time or clerical staff or students.
• Demonstrated leadership, enterprise, and creativity skills and the ability to work effectively with volunteers, colleagues and students.
• Ability to manage budgets and provide timely reports and analysis of programmatic costs.

Preferred qualifications:

• Direct experience working in a collegiate reunion program.
• Experience with graphics software.